People Operations Specialist (Contract)

Job description

We are the platform turning browsing into shopping . We connect 200 million shoppers with deals they love while boosting local sales for hundreds of top retailers and brands. We help consumers save time and money while making smart shopping decisions, and we support retailers and brands in engaging customers from online research to in-store purchases. Ready to spark your growth with us? WHO WE LOOK FOR 🦄 We are looking for a People Operations Specialist who will join our People Operations team. The People Operations team creates the systems and processes that maintain a positive employee experience throughout the entire employee lifecycle at Flipp + Shopfully. This functional and strategic team supports the day-to-day needs of employees while building proactively toward future initiatives and programs to influence the employee lifecycle. They build the framework for efficiency and material improvements across Flipp + Shopfully. As our People Operations Specialist for Germany & Eastern Europe, you will play a critical role in stabilizing and elevating People Operations across our Eastern Europe and DACH cluster during an upcoming maternity leave period. In this role, you will be working hand-in-hand with our Senior People Operations Specialist, you will own and execute the day-to-day operational lifecycle of our employees in Germany, Austria, Poland, Hungary, Romania, the Czech Republic and the Netherlands - from contracts and HRIS data maintenance, through payroll partnering with our third-party providers, to employee inquiries, leaves, terminations and audits. This is a high-trust, high-autonomy role for someone who thrives in multi-country complexity, partners credibly with People Business Partners and external providers, and brings discipline and care to every contract, payslip and HRIS record they touch. As part of our global hiring process, we kindly ask that resumes/CVs be submitted in English, as it’s our primary business language across teams and regions. Please note this role is a 12-month fixed-term contract. WHAT YOU WILL DO 🏄 Employee Lifecycle Management (DE, AT, BG, PL, HU, RO, CZ, NL) Manage day-to-day employee lifecycle activities across Germany and Eastern European countries, including onboarding, contract changes, leave administration, and offboarding. Draft and review local-language and English employment contracts, contract amendments and supplementary agreements, partnering with external legal/tax providers where applicable Maintain accurate employee records and HRIS data, ensuring a high standard of data integrity and employee experience. Support employees and managers with HR-related inquiries, policies, documentation, and operational processes. Payroll & Vendor Coordination Partner with external payroll providers to support accurate and timely payroll processing across assigned countries. For Germany and Austria: critically review test payslips, apply the four-eyes principle with our Senior People Operations Specialist, and ensure full accuracy before sign-off, including variable compensation, statutory deductions and benefits-in-kind. Prepare and validate payroll inputs, including new hires, terminations, compensation changes, bonuses, and leave-related updates. Support payroll-related employee inquiries and collaborate closely with Finance and external vendors. Compliance & Reporting Support compliance with local labor laws, policies, and employment documentation requirements, particularly within Germany. Assist with audits, statutory reporting, and required employee documentation. Help maintain compliant and scalable People Operations processes across the region. HRIS Data & Administration Maintain accurate employee data and documentation within the HRIS system, ensuring records remain current and audit-ready. Support HRIS transactions and employee lifecycle updates, including hires, job changes, leave management, and terminations. Monitor data quality and resolve discrepancies related to employee records, time-off balances, and payroll inputs. Generate and support reporting requests for People, Finance, and leadership stakeholders as needed. Continuous Improvement Identify opportunities to improve People Operations processes, workflows, and documentation across the region. Contribute to the development of scalable and efficient operational practices that enhance the employee experience. Support process standardization and knowledge-sharing initiatives across the EU People Operations team. WHAT YOU WILL NEED 🪄 2+ years of experience in People / HR Operations, ideally with multi-country EU exposure and a strong focus on Germany. Solid hands-on experience with German labor law, contract drafting and German payroll preparation/verification; familiarity with Austrian payroll and labor law strongly preferred. Working knowledge of at least two of: Polish, Hungarian, Romanian, Czech or Dutch HR/payroll requirements (typically via external providers). Experience managing external payroll, tax and legal providers (e.g., DATEV, Rödl, Vetax, Crowe, Libraconsult, DEEL) and/or operating an EOR relationship. Proficiency with HRIS platforms; direct experience with HiBob (Bob) is strongly preferred. Strong attention to detail and organizational skills, with the ability to manage many concurrent priorities across countries and time zones without losing accuracy. Excellent communication and interpersonal skills in both English and German (written and verbal); additional EU languages are a plus. 👉 At our company, we value diversity and actively encourage it — we believe a variety of perspectives and backgrounds makes us stronger. We focus on potential rather than on having a “perfect” CV. If this role excites you and you believe you could grow into it — even if you don’t tick every single box in the requirements — we’d love to hear from you! WHAT YOU WILL FIND AT SHOPFULLY 🤗 🌎 An opportunity to thrive in a rapidly scaling multinational company 🕶️ A vibrant, informal, and inclusive work environment 🧠 We champion autonomy, flexibility, and a hybrid work model, empowering you to own your work 📚 Access to learning opportunities and regular feedback sessions 🍓 Enjoy our central, modern offices featuring fresh snacks, coffee (including vegan options!), and ergonomic setups 🎉 Engage in meaningful team events: offsites, happy hours, company parties and celebrations that unite us beyond daily tasks 💻We provide all the necessary equipment for you to work effectively and set up your workspace, wherever you are 🧰 Benefit from additional country-specific advantages based on local contracts and practices WHO WE ARE 💜 We’re a team of 450 people (and counting!), from 30 different nationalities. We’re on a mission to innovate, and we believe the key to that is seeing the world through a variety of perspectives. That’s why building a more diverse team, as well as bringing in even more talent, is so important for us. TO FEEL AT HOME 🛋️ IN SHOPFULLY YOU NEED 🎯 Progress Over Perfection : We move forward. Always. In a fast-moving world, speed with purpose beats certainty without action. Momentum matters—not for its own sake, but because it drives results. Clarity Through Transparency : We bring each other along. We work in teams, not silos. Transparency gives context, and context enables action. That means we share decisions early, publish work in progress, and document outcomes so others can learn, move faster, and build better. Learn Loudly : We grow by doing and by daring. Big bets unlock big breakthroughs. But real innovation demands risk, and risk always carries the possibility of failure. That’s not a flaw. It’s the price of ambition. Challenge with Empathy : We speak up, even when it’s hard—because candor shows care, and leads to better outcomes. Listening deeply is how we grow. Disagreeing openly is how we build trust. Always Build Better: We are builders—of products, systems, and ideas. But more than that, we are builders of better. Better has no finish line. It’s a mindset. * Affiliates shall mean any entity that directly or indirectly controls, is controlled by or is under common control with ShopFully SpA and its Affiliates’ subsidiaries, meaning any entity which is directly or indirectly controlled by the Affiliates.