People & Organization Executive

Job description

The P&O Executive supports the full employee lifecycle and day-to-day people operations at the site. The role works closely with employees, hiring managers, the P&O team and external parties to deliver timely recruitment, onboarding, employee administration, payroll support, engagement and compliance activities in accordance with company policies and Malaysian employment requirements. PEOPLE OPERATIONS & EMPLOYEE LIFECYCLE Coordinate end-to-end recruitment activities, including job postings, candidate screening, interview arrangements, reference checks, offer documentation and pre-employment requirements. Support onboarding and orientation for new employees, ensuring required documents, system records, workplace arrangements and induction activities are completed accurately and on time. Prepare and administer employment letters and documentation, including offers, confirmations, transfers, promotions, salary adjustments, contract changes and employee exits. Maintain accurate employee data, personnel files, attendance information, leave records and supporting documents in the HR information system and relevant trackers. Support monthly payroll administration by validating employee movements, attendance, allowances, deductions and other payroll inputs within the required cut-off dates. Respond to employee enquiries on P&O policies, benefits, leave, attendance and employment matters, escalating complex or sensitive cases to the P&O Manager where appropriate. Assist with employee relations matters by maintaining appropriate documentation, coordinating meetings and supporting fair and consistent application of company procedures. Coordinate probation reviews, performance-management administration and other employee lifecycle activities, following up with managers to ensure timely completion. Support employee engagement, wellbeing, communication and recognition activities that strengthen the employee experience and workplace culture. Assist with training coordination, including scheduling, attendance tracking, documentation, provider liaison and HRD Corp applications or claims where required. Prepare regular P&O reports and workforce data relating to headcount, recruitment, turnover, absenteeism, employee movements and other key people indicators. Support internal and external audits by maintaining complete, accurate and audit-ready employee records and evidence of compliance. Keep up to date with relevant Malaysian employment legislation and support the implementation of compliant P&O policies, processes and practices. Participate in P&O projects and continuous-improvement initiatives, and perform other duties assigned by the P&O Manager. Bachelor’s degree or diploma in Human Resources, Business Administration, Management or a related discipline. At least 2 to 3 years of relevant experience in human resources or people operations; experience in a manufacturing environment is preferred. Working knowledge of recruitment, onboarding, employee administration, payroll inputs, attendance, leave and employee lifecycle processes. Basic knowledge of Malaysian employment legislation and statutory requirements, including the Employment Act 1955, EPF, SOCSO, EIS and income-tax administration. Proficient in Microsoft Office, particularly Excel, Word and PowerPoint; experience with an HR information system, payroll system or applicant-tracking system is an advantage. Good written and verbal communication skills in English and Bahasa Malaysia. Strong interpersonal and service-oriented skills, with the ability to work effectively with employees and managers at all levels. Well organised and detail-oriented, with the ability to manage multiple priorities, confidential information and deadlines accurately. Able to exercise sound judgement, maintain confidentiality and handle employee matters with professionalism and discretion. Proactive, adaptable and willing to take a hands-on approach in a fast-paced operational environment. XP Power provides a safe and healthy working environment that is stimulating and collaborative, where employees are empowered to make a real difference. We place our people at the heart of everything we do. We understand that if we provide our people with the ultimate experience, they will provide the ultimate experience to our customers. XP Power is a global leader in providing essential power solutions to the Industrial Technology, Healthcare and Semiconductor Manufacturing Equipment sectors. We design and manufacture power controllers, the essential hardware component in every piece of electrical equipment that converts power from the electricity grid into the right form for equipment to function. Listed as a FTSE 250 company on the London Stock Exchange we are a fast-growing business, serving our global blue-chip customer base from 29 locations across Europe, North America, and Asia. We are extremely proud and committed to our culture that values Customer Focus, Flexibility, Knowledge, Speed, and Integrity. Joining our team means you’ll work in a high performing global organisation where employees collaborate and strive to make XP Power the first-choice power solutions provider delivering the ultimate experience for our customers and our people.