Blackstone’s personal/administrative assistant to the president/owner is responsible for assisting in all things relating to administration, client relations, scheduling, errands and personal tasks between two companies. You must be a detailed, highly organized, energetic person, have relentless project management skills, and a get-it-done attitude! Also, due to our unique office environment, you must be able to work focused in an open, dynamic environment; at the marina, in the office or from home. Assists the president in various aspects of daily operations of his companies (marketing agency and yacht charters)Manages bookings, schedules, crew, agreements, payments and documents for chartersAssists the president in personal scheduling, reporting and errandsManages and prioritizes email correspondence and communications on behalf of the presidentCollaborates with team members on specific needs pertaining to the president for each client and company projectsSupports marketing initiatives, including social media, photoshoots and content creationActs as a liaison between the president and clients, staff, crew and vendorsResponsible for daily office needsProvides administrative support for special projects and eventsHandles confidential information with discretion and professionalismHelps oversee the maintenance, cleaning and organization of the office, yacht and workspaceRequirementsMUST have experience working in a marketing agency or the yachting or marine industryFlexible and adaptable to shifts in priorities on a day to day basis - never a dull momentAbility to handle multiple priorities, strong organizational skills, and attention to detailDid we mention extreme attention to detailAble to grasp the overall functions of the day-to-day operations and anticipate needsMust be a get-it-done type of person who takes over responsibilitiesExceptional people skills focused on relationships, communication, follow-up and collaborationA 2-year degree or experience in marketing, communication, yachting, advertising or related fieldTransportation, computer and typing skills a mustSelf-starter with a strong desire to learn and growProficient with Google Drive, Docs and SheetsGood understanding of office managementBenefitsCompetitive salary, benefits, company perks and more.
Blackstone’s personal/administrative assistant to the president/owner is responsible for assisting in all things relating to administration, client relations, scheduling, errands and personal tasks between two companies. You must be a detailed, highly organized, energetic person, have relentless project management skills, and a get-it-done attitude! Also, due to our unique office environment, you must be able to work focused in an open, dynamic environment; at the marina, in the office or from home.
- Assists the president in various aspects of daily operations of his companies (marketing agency and yacht charters)
- Manages bookings, schedules, crew, agreements, payments and documents for charters
- Assists the president in personal scheduling, reporting and errands
- Manages and prioritizes email correspondence and communications on behalf of the president
- Collaborates with team members on specific needs pertaining to the president for each client and company projects
- Supports marketing initiatives, including social media, photoshoots and content creation
- Acts as a liaison between the president and clients, staff, crew and vendors
- Responsible for daily office needs
- Provides administrative support for special projects and events
- Handles confidential information with discretion and professionalism
- Helps oversee the maintenance, cleaning and organization of the office, yacht and workspace
Requirements
- MUST have experience working in a marketing agency or the yachting or marine industry
- Flexible and adaptable to shifts in priorities on a day to day basis - never a dull moment
- Ability to handle multiple priorities, strong organizational skills, and attention to detail
- Did we mention extreme attention to detail
- Able to grasp the overall functions of the day-to-day operations and anticipate needs
- Must be a get-it-done type of person who takes over responsibilities
- Exceptional people skills focused on relationships, communication, follow-up and collaboration
- A 2-year degree or experience in marketing, communication, yachting, advertising or related field
- Transportation, computer and typing skills a must
- Self-starter with a strong desire to learn and grow
- Proficient with Google Drive, Docs and Sheets
- Good understanding of office management
Benefits
Competitive salary, benefits, company perks and more.
Blackstone Agency is a well-established agency specializing in the marine and aviation industry with many long term, great clients.Whether it be through our marketing approach or even our internal meetings, at Blackstone Agency we pride ourselves in being unique and actually thinking. We do things with a purpose. We do things with passion. We do things that truly make a difference. What we don’t do is fluff. We don’t live behind smoke and mirrors or even create big presentations that tickle ears and waste time and money. We believe in doing great work without all the theatrics. Why? Because we truly believe in authenticity. And we get to do it in a really really relaxed office environment/yacht.Blackstone also runs and manages Nautical Yacht Charters, the highest rated private yacht charter company in Fort Lauderdale.
Blackstone Agency is a well-established agency specializing in the marine and aviation industry with many long term, great clients.
Whether it be through our marketing approach or even our internal meetings, at Blackstone Agency we pride ourselves in being unique and actually thinking. We do things with a purpose. We do things with passion. We do things that truly make a difference. What we don’t do is fluff. We don’t live behind smoke and mirrors or even create big presentations that tickle ears and waste time and money. We believe in doing great work without all the theatrics. Why? Because we truly believe in authenticity. And we get to do it in a really really relaxed office environment/yacht.
Blackstone also runs and manages Nautical Yacht Charters, the highest rated private yacht charter company in Fort Lauderdale.
