Personal Assistant

Job description

TLDR: We’re looking for a highly organised and resourceful Personal Assistant. This is a hands-on execution role focused on taking ownership of administrative, logistical, and personal tasks: from calendar and travel coordination to paperwork, appointments, and everyday errands. This is not a strategy or business-partner role: success means handling the details reliably, quickly, and with minimal supervision. ABOUT US White Circle https://whitecircle.ai is an AI Safety company building the safety, reliability, and optimization layer for AI systems. At the core of our platform are policies – simple natural-language rules that define what an AI model should and shouldn’t do. We automatically test, enforce, and continuously improve these policies at scale. - We’ve raised $11M from top funds, founders, and senior leaders at OpenAI, Anthropic, HuggingFace, Mistral, DeepMind, Datadog, Sentry, and others - We process over one hundred million API calls every month - We fine-tune and train our own LLMs so they run faster and cheaper than any open or proprietary model We’re a small, highly focused team. If you want to work deeply on hard problems, see your work ship to production quickly, and influence how AI safety is actually built – you’re the one we need. YOU WILL: - Coordinate meetings, calendars, and inboxes - Handle travel planning (flights, hotels, logistics) - Research and compare services, products, etc. - Book reservations, appointments, and meetings - Handle operational and administrative tasks quickly and independently - Organise information and summarise options clearly - Help reduce day-to-day operational friction across a wide variety of areas YOU’LL FIT RIGHT IN IF YOU: - Have fluent English and French (both are mandatory) - Are highly responsive and reliable - Are comfortable with ambiguity and fast-changing priorities - Can make decisions independently without needing detailed instructions - Communicate clearly and concisely - Are highly organised and detail-oriented - Are proactive, resourceful, and naturally “figure things out” - Are comfortable working async and occasionally across unusual hours/time zones A big plus: - Experience supporting founders, executives, creators, or startup teams - Familiarity with AI tools and productivity software - Experience working remotely in fast-moving online environments WHY WHITE CIRCLE - Paid time off in line with your local regulations, no matter where you work from - Best medical insurance in France - All the hardware, tools, and services you need - Covered subscriptions for AI agents - Team off-sites twice a year: we’ve recently been to the Alps and to Saint-Tropez HOW WE HIRE 1. Intro call (25 min) 2. Take-home test task 3. Final call with CEO (45 min) Please submit your application in English - it’s our company language so you’ll be speaking lots of it if you join