Personal Assistant

Job description

Manage domestic and international travel arrangements for the Shareholder, family members, executive directors, and key employees. Coordinate visa applications and related immigration documentation when required. Manage the Shareholder's calendar, including scheduling meetings, appointments, and special engagements. Coordinate and oversee special projects and ad hoc assignments on behalf of the Shareholder. Organize luxury travel experiences, including private aviation, exclusive expeditions, bespoke itineraries, and high-end accommodations. Monitor travel logistics and provide 24/7 support during international travel to ensure smooth execution of travel plans. Arrange medical travel, international health check-ups, and related healthcare appointments. Plan and coordinate both corporate and private events for the Shareholder and the Single Family Office (SFO). Manage the planning, procurement, and delivery of birthday and Christmas gifts for partners, employees, and family members on behalf of the Shareholder. Liaise with external vendors, service providers, travel agencies, and other stakeholders to ensure exceptional service delivery. Maintain strict confidentiality while handling sensitive personal and business information. Excellent verbal and written communication skills in both English and Russian . Valid EU passport is required. Willingness and availability to travel internationally for approximately one month per quarter . Demonstrated ability to manage multiple priorities simultaneously while maintaining exceptional attention to detail. Strong sense of ownership, accountability, and responsibility. Excellent organizational and time management skills. Strong problem-solving skills with a proactive and solutions-oriented mindset. High level of discretion and professionalism when handling confidential information. Flexibility to work outside standard business hours when required, including providing support during international travel. What We Offer We believe in rewarding our people and creating a positive, supportive workplace. As part of our team, you'll enjoy: A competitive salary based on your experience and expertise Comprehensive medical coverage from day one, with family coverage added after the successful completion of your six-month probation period An employee discount scheme A discretionary performance bonus A sports allowance to support an active lifestyle A birthday gift to celebrate your special day Flexible working hours to help you maintain a healthy work-life balance The Single-Family Office is a private entity established to manage the financial, legal, and personal affairs of one wealthy family exclusively. It oversees the family’s investments and long-term interests across public markets, private equity, venture capital, real estate, and other alternative assets. With a disciplined and long-term approach, the SFO focuses on capital preservation, sustainable growth, and strategic partnerships aligned with the family’s vision.