PERSONAL ASSISTANT

Job description

To work closely with the Executive Director to provide administrative support, usually on a one-to-one basis. The PA will help the ED to make the best use of his time by dealing with secretarial and administrative tasks. Typical work activities may include: screening telephone calls, enquiries and requests, and handling them when appropriate meeting and greeting visitors at all levels of seniority organising and maintaining diaries and making appointments dealing with incoming email and post, often corresponding on behalf of the ED taking dictation/minutes carrying out background research and presenting findings producing documents, briefing papers, reports and presentations organising and attending meetings and ensuring their manager is well-prepared for meetings liaising with clients, suppliers and other staff deputising for the ED, making decisions and delegating work to others in the ED's absence devising and maintaining office systems, including data management, filing, etc. arranging travel and accommodation and, occasionally, travelling with the ED to take notes / dictation at meetings or to provide general assistance during presentations In addition to supporting the ED, his team and departments, the PA will also have his/her own personal workload and responsibilities. The scope of the PA's role may be extensive and additional duties may include: carrying out specific projects and research responsibility for accounts and budgets taking on some of the ED's responsibilities and working more closely with management being involved in decision-making processes University first degree in a relevant field, minimum second class lower Skills such as shorthand or audio typing and foreign language ability may increase your earning potential excellent written and oral communication skills excellent word processing and IT skills, including knowledge of a range of software packages honesty and reliability excellent organisational skills the ability to work on your own initiative and to tight deadlines flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines an understanding of confidentiality issues and the use of discretion Minimum two years' relevant working experience, probably gained in a more junior secretarial or administrative role PERSONALITIES AND ATTRIBUTES: Must display original thinking, be very analytical and determined They must be goal-driven, and be able to work in a fast-paced environment They have to be self-regulated and should be able to work independently Good interpersonal and communication skills are also required Proficiency with basic computer application and industry-related software is required Working hours are mainly eight to five, possibly with some extra hours at peak times and when deadlines are close. There is frequent contact with people, either face to face or by telephone or email Travel within a working day, absence from home overnight and overseas work or travel may arise A reputable investment company based in Lagos requires dynamic and resourceful persons to fill the following positions: