Planning & Systems Coordinator

Job description

Join a Team That Builds, Lifts, and Moves North America At Barnhart, successful operations depend on accurate planning, reliable systems, and clear visibility into upcoming work. As a Planning & Systems Coordinator, you'll play a key role in helping our maintenance team stay organized, forecast future needs, and ensure the right people and resources are available at the right time. If you enjoy working with systems, solving problems, analyzing data, and building structured processes that help teams succeed, this is an opportunity to make a meaningful impact every day. What You’ll Do As a Planning & Systems Coordinator, you will be responsible for maintaining planning and scheduling systems, supporting forecasting efforts, and helping leadership make informed operational decisions. In this role, you will: Maintain and update job scheduling and tracking systems to reflect current and upcoming work. Build, maintain, and troubleshoot spreadsheets and system tools used for planning, forecasting, and tracking. Upload, organize, and maintain data within planning and tracking systems to support accurate forecasting. Support planning for upcoming jobs by identifying staffing, equipment, and resource needs. Perform routine system maintenance to ensure planning and tracking tools remain accurate and functional. Track job progress and status, identifying scheduling conflicts, resource gaps, or potential issues. Collaborate with operations, dispatch, and branch leadership to gather and verify planning information. Generate reports and summaries for leadership regarding work volume, resource needs, and scheduling trends. Troubleshoot system issues and coordinate with IT or software vendors when advanced support is needed. Support maintenance department operations and perform other duties as assigned. Opportunity to help shape and improve planning systems and processes across the maintenance operation Why You’ll Love This Role Competitive Pay + Weekly Pay Schedule Permanent, full-time role RRSP program with company match up to 5% of pay Family medical, dental and vision insurance is available after 90 days of employment Paid time off and other benefits Barnhart CARES family care and community service opportunities Long-term growth opportunities Join a company with a strong safety-first, team-driven culture What You Bring We're looking for detail-oriented team members who enjoy working with systems, organizing information, and helping operations run efficiently. Required Background or diploma/degree in Information Technology, Business Systems, Operations Management, or a related field, or equivalent practical experience. Strong proficiency with Microsoft Excel or similar spreadsheet software, including formulas, reporting, and data organization. Experience working with planning, scheduling, tracking, or resource management systems. Strong attention to detail and commitment to data accuracy. Strong organizational and time-management skills. Ability to manage multiple priorities and changing schedules. Effective communication skills and ability to work cross-functionally with operations, dispatch, and leadership teams. Familiarity with Microsoft Office Suite. Ability to pass a drug screen, background check, and fit-for-duty assessment. Preferred: Experience in planning, scheduling, dispatch, workforce coordination, or operations support. Experience maintaining or supporting business systems, databases, or tracking platforms. Experience generating reports and analyzing operational data. Knowledge of forecasting, workload planning, or resource allocation. Mechanical industry, construction, heavy equipment, or maintenance-related experience. Strong work ethic and willingness to learn. Team player with a positive, go-getter attitude. Additional Expectations: Ability to maintain a high level of accuracy while working with large amounts of data. Ability to identify and resolve problems proactively. Commitment to continuous improvement and process optimization. Ability to work independently while supporting team goals. Commitment to maintaining a safe, organized, and productive work environment. Work Environment Monday–Friday Full-time position with occasional flexibility required based on operational needs Office-based role within the maintenance department Frequent interaction with operations, dispatch, and leadership teams PURPOSE – Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world. MINDS OVER MATTER – Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry. NETWORK – Barnhart has built teams that form one of our industry’s strongest networks of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development. CULTURE – Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose. EOE/AA Minority/Female/Disability/Veteran