PMO Analyst (Fixed-Term Contract)

Job description

This is a hybrid role. Upon agreement between you and your supervisor, you are entitled to a flexible arrangement where you will be able to split your time between working from the office and working remotely. Fresenius Medical Care core values: Fresenius Medical Care is a people business. Our success depends on having the best and brightest employees, and helping them attain their personal and professional goals while delivering excellence in patient care and business results. Our employees embody our culture which is based on core values supporting our promise to improve the quality of life of every patient every day. These core values are: We Care. We Connect. We Commit. As a PMO Analyst within the Global Business Services (GBS) team, you will support the Portfolio Manager, Program Managers, and Transformation Leads in the delivery of business process transitions and transformation initiatives across the enterprise. Working as part of a broader project delivery team, you will help coordinate project activities, maintain governance processes, develop portfolio reporting and analytics, and provide insights that support effective decision-making. This role is ideal for an early-career project professional looking to build expertise in project management, PMO governance, business process transitions, reporting, and portfolio analytics within a global and highly matrixed organization. Responsibilities: Project Coordination & Delivery Support Support Portfolio Managers, Program Managers, and Transformation Leads in the planning and execution of transition and transformation initiatives. Maintain project plans, milestone trackers, action logs, decision registers, and project documentation. Coordinate project meetings, workshops, and governance forums, including agenda preparation, meeting logistics, and minutes. Track project progress against established milestones and follow up on open actions and deliverables. Support resource planning, scheduling activities, dependency tracking, and project administration across multiple projects and workstreams. Ensure adherence to project management methodologies, standards, templates, and governance requirements. Reporting, Analytics & Governance Develop and maintain project, program, and portfolio dashboards, reports, and performance metrics. Consolidate project data from multiple sources and ensure reporting accuracy and consistency. Create executive-ready presentations, scorecards, status reports, and portfolio summaries. Support portfolio governance processes, including reporting cycles, milestone tracking, action management, and documentation standards. Utilize tools such as Power BI, Excel, PowerPoint, SharePoint, SN SPM and other tools to deliver reporting and insights. Analyze project and portfolio performance data, identify trends, and provide actionable recommendations to support decision-making. Support preparation of Steering Committee, Portfolio Review, and Transformation Governance materials. Ensure quality, completeness, and integrity of project and portfolio information. Stakeholder & Communication Support Coordinate communication activities across project teams, business stakeholders, and support functions. Schedule and support facilitation of the meetings across global teams and time zones. Support change management and stakeholder engagement activities through preparation of communication materials and updates. Build effective working relationships with project participants across functions, regions, and levels of the organization. Serve as a key coordination point for project governance, reporting, and administrative activities. Process Improvement & Continuous Improvement Support identification and documentation of process improvement opportunities during project execution and transitions. Collect and analyze project and portfolio metrics to identify performance improvement opportunities. Contribute to lessons learned activities and continuous improvement initiatives. Support standardization and optimization of PMO processes, reporting frameworks, templates, and tools. Promote best practices in project management, governance, reporting, and data-driven decision-making. Requirements: Bachelor’s degree in Business, Management, Finance, Engineering, Data Analytics, or a related field (or equivalent experience). 1-3 years of experience in PMO, project coordination, project management, business operations, reporting, analytics, or shared services environments. Understanding of project management principles, governance frameworks, and project lifecycle methodologies. Strong analytical and problem-solving skills with the ability to interpret data and generate meaningful insights. Experience developing reports, dashboards, KPIs, and management presentations. Hands-on experience with Excel (advanced), PowerPoint, SharePoint. Experience with Power BI, ServiceNow SPM, Microsoft Project, Planner, or similar tools will be an advantage. Experience supporting multiple concurrent projects or programs in a global environment. Knowledge of PMO and portfolio management practices preferred. CAPM, PRINCE2 Foundation, Agile, or similar certification is an advantage. Strong organizational skills and attention to detail. Effective written and verbal communication skills. Ability to collaborate effectively within multicultural and cross-functional teams. Core Competencies Analytical Thinking: Leverages data and insights to support decision-making and identify improvement opportunities. Reporting & Data Visualization: Creates effective dashboards, reports, and executive presentations. Execution Excellence: Delivers high-quality work and effectively manages priorities and deadlines. Organization & Planning: Coordinates multiple activities and stakeholders in a structured manner. Collaboration: Builds productive working relationships across teams and geographies. Communication: Communicates clearly and professionally with project stakeholders. Continuous Improvement: Seeks opportunities to improve processes, governance, and reporting. Attention to Detail: Ensures accuracy, completeness, and quality of project information and deliverables. Our offer: Flexible working hours (you can start between 6:30-10 and finish between 14:30-18) Fixed-term contract until 31.12.2027 Hybrid job (2 days per week from the office) Private medical care in LuxMed, PZU life Insurance (voluntary insurance) Unlimited international travel Insurance (with a global range) Benefits System platform (120 points / month for multisport card, cinema tickets, online shopping etc.) Language courses reimbursement (up to 70% of course reimbursement) Studies reimbursement (up to 50% of study reimbursement) Work abroad possibility (up to 30 days / year) Recommendation program (2000 PLN or 2500 PLN for successful recommendation) Holiday allowance (up to 800 PLN / year) Childcare refund (up to 900 PLN / year) Glasses and contact lenses reimbursement (500 PLN per year) Occasional gifts (e.g. 1st year anniversary gift) Office team building activities and events