Police - Records/Id - Property Clerk I

Job description

GENERAL DESCRIPTION Under general supervision of the Supervisor – Police Records, to perform a variety of duties involved in the care, custody, control, and disposal of evidence, property, and/or contraband that comes under the custodial control of the Police Department, maintains written and computer documentation of all property transactions, as well as the proper chain of custody as required for court prosecution of criminal trials. SUPERVISION EXERCISED This position exercises no supervision. IMPORTANT AND ESSENTIAL DUTIES Process all incoming items of evidence, property, and/or contraband prior to receipt and acceptance of such items with minimal errors. Accurately maintain and update all hard copy and computer records concerning custodial property transactions in a timely manner. Ensure that proper chain of custody is strictly enforced and maintained on all evidence and property items. Work with crime victims through various forms of communication to ascertain property ownership and/or to release property, when applicable. Identify property items meeting the established criteria to be sold at public auction. Assist the Supervisor – Police Records, Division Manager – Police Records, and/or City purchasing department in the transfer and sale of all such items. Identify property items meeting the established criteria for disposal; retrieve, organize, and log property for disposal without error and in a timely manner. Dispose of, or return to its rightful owner, any evidence and/or property in the manner specified by court orders signed and dated by a District or Federal Judge. Deliver property marked for destruction to the Municipal Court for property hearings. Attend and testify in Municipal Court for property hearings, when applicable. Assist the Division Manager – Police Records and the City Auditor with any property audits deemed necessary. OTHER JOB RELATED DUTIES Assist the Division Manager – Police Records in developing and keeping current all departmental policies and procedures concerning evidence, property, and contraband. Perform other job related duties and responsibilities as assigned. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Office practices, methods, and computer equipment. Principles and procedures of recordkeeping. Laws and regulations related to the chain of custody, rules of evidence, and courtroom testimony. Skill to: Type at least 45 words per minute accurately and efficiently. Operate various office equipment, including a personal computer using MS Office and G-Suite. Organize and prioritize work to meet deadlines in a high-volume environment with minimal supervision. Conduct physical inventory counts and audits with strong attention to detail and accuracy. Ability to: Learn position-specific laws, City ordinances, as well as Departmental policies and procedures regarding the care, custody, control, and disposal of evidence and property items. Maintain confidentiality and accurate written records of custodial evidence and property transactions. Give accurate and effective testimony in criminal courts regarding the chain of custody of evidence. Effectively and professionally communicate through various forms of communication with ease, to include verbal and written forms. Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally. Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do. Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect. Experience and Training Guidelines: Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through: Experience: One (1) year of general office, recordkeeping, and/or clerical experience is required. Previous law enforcement or judicial system experience is preferred. Education/Training: A high school diploma or GED is required. License or Certificate: A valid Texas driver’s license is preferred; the ability to obtain one within ninety (90) days of employment, or a military waiver is preferred. Special Requirements: Essential duties require the following physical skills and work environment: Bloodborne Pathogens training, HazCom training, and HIPAA Compliance training are required within sixty (60) days of employment. The ability to pass a Criminal Justice Information System (CJIS) background check is required. T.A.P.E.I.T. Conference attendance and basic certification achievement is required. May be obtained within the first six (6) months of employment or first available conference. Must be able to work in confined areas and in parts of the building where there may be extreme hot and cold temperature variances. Ability to work non-traditional hours as needed. Ability to be exposed to outdoors, confined work spaces, chemicals, foul odors, explosive material, drugs, and narcotics. With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday: ___ Sedentary – lifting of no more than 10 pounds ___ Light – lifting no more than 20 pounds; carrying up to 10 pounds _X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds ___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds ___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task: Codes for how often: N = No E = Extensive (100 – 70% of the time) M = Moderate (60 – 30% of the time) I = Infrequent (20 – 10% of the time) A = Almost Never (<10% of the time) Code / Task _M_ Standing _E_ Sitting _M_ Walking _M_ Lifting _M_ Carrying _M_ Pushing/Pulling _A _ Overhead Work _I_ Fine Dexterity _I _ Kneeling _M_ Crouching _A__ Crawling _M_ Bending _M_ Twisting _M_ Climbing _M_ Balancing _E_ Vision _E_ Hearing _E_ Talking ___ Other: __________