Portfolio Administrator

Job description

**HeadInvest** **Portfolio Administrator** **Portland, ME** **HeadInvest** is seeking a **Portfolio Administrator**, to join their team in downtown Portland, Maine! This is a full-time, in-office position that plays an essential role in providing direct client services and works closely with portfolio managers and the client services team. The ideal candidate is a client-driven professional with industry experience that values a team approach and collaborative style and will ensure that HeadInvest’ s clients receive prompt, courteous and professional service. ### Requirements of the Licensed Portfolio Administrator: - Bachelor’s degree, or other formal education, or minimum of 10 years of experience in lieu, in a financial service-related field. - A minimum of five years of proven successful client service experience in a financial service-related field. - Working knowledge of MS Office suite products, Black Diamond, WealthBox, Adobe and other applicable software required. Experience with Schwab or Fidelity software helpful. - Self-directed/intrinsic motivation; ability to work well independently with minimal to moderate supervision. - Demonstrated accuracy and strong attention to detail. ### Benefits of the Job: - Generous PTO - Retirement plan with match - Medical, Dental, Vision - HSA - Beautiful downtown Portland, ME location with paid garage parking - Salary range $60,000 - $70,000 ### Responsibilities of the Licensed Portfolio Administrator: - Partner with Portfolio/Relationship Managers to serve assigned clients and provide support to other HeadInvest clients as needed. - Manage client account administration, including transfers, cash needs, gifting, tax documents, statements, and required distributions. - Open and close client accounts by completing paperwork, gathering documentation, and coordinating with custodians. - Collaborate with the Client Services Team to improve processes and ensure accurate client onboarding and account management. - Support compliance activities as assigned.