About the RoleWe are seeking a Portfolio Property Manager to oversee a portfolio of residential communities, including condominiums, cooperatives, and homeowners associations (HOAs). This role acts as the primary liaison between Boards of Directors, residents, vendors, and internal teams, ensuring each property operates efficiently, remains compliant, and maintains strong financial and physical performance. This is an ideal opportunity for a relationship-driven, highly organized property management professional who thrives in a fast-paced, multi-property environment.Salary Range: $75,000 - 95,000/yrLocation & Work EnvironmentMust be based in New YorkFlexible work model (remote + optional office use)Local travel required to properties and client meetingsEvening board meetings as neededRequirementsKey ResponsibilitiesBoard & Community ManagementServe as the primary point of contact for Boards of Directors and residentsLead and facilitate board meetings, annual meetings, and special meetingsPrepare and distribute agendas, board packages, minutes, and management reportsAdvise boards on operations, governance, policies, and best practicesFinancial OversightDevelop and manage annual budgets, reserve plans, and forecastsReview monthly financial statements, monitor expenses, and track delinquenciesSupport special assessments, capital planning, and financing initiativesEnsure accurate financial reporting and timely vendor paymentsProperty Operations & MaintenanceOversee day-to-day operations across multiple communitiesManage vendor relationships and service contracts (landscaping, maintenance, security, etc.)Solicit bids, evaluate proposals, and recommend vendorsCoordinate capital improvement projects, inspections, and preventative maintenanceCompliance & AdministrationEnsure compliance with HOA/condo governing documents, NY regulations, and insurance requirementsManage violations, enforcement processes, and documentationMaintain organized records of contracts, policies, and legal correspondenceResident Experience & CommunicationRespond to resident inquiries with professionalism and urgencyCreate and distribute community communications, notices, and updatesBuild strong relationships and foster positive community engagementQualificationsRequired:1–3+ years of experience in property management (HOA, condo, or co-op)Experience managing multiple properties or a portfolioStrong knowledge of building operations, maintenance, and community governanceExcellent communication, organization, and stakeholder management skillsAbility to work independently and prioritize across multiple deadlinesProficiency with property management software and Microsoft OfficePreferred:CMCA, AMS, or similar certificationExperience with budgeting, reserves, and capital projectsBenefitsMedical, Dental, and Vision InsuranceEmployee contribution requiredEligibility after 90 daysIRA with company match after employment in two consecutive calendar years
About the Role
We are seeking a Portfolio Property Manager to oversee a portfolio of residential communities, including condominiums, cooperatives, and homeowners associations (HOAs). This role acts as the primary liaison between Boards of Directors, residents, vendors, and internal teams, ensuring each property operates efficiently, remains compliant, and maintains strong financial and physical performance. This is an ideal opportunity for a relationship-driven, highly organized property management professional who thrives in a fast-paced, multi-property environment.
Salary Range: $75,000 - 95,000/yr
Location & Work Environment
- Must be based in New York
- Flexible work model (remote + optional office use)
- Local travel required to properties and client meetings
- Evening board meetings as needed
Requirements
Key Responsibilities
Board & Community Management
- Serve as the primary point of contact for Boards of Directors and residents
- Lead and facilitate board meetings, annual meetings, and special meetings
- Prepare and distribute agendas, board packages, minutes, and management reports
- Advise boards on operations, governance, policies, and best practices
Financial Oversight
- Develop and manage annual budgets, reserve plans, and forecasts
- Review monthly financial statements, monitor expenses, and track delinquencies
- Support special assessments, capital planning, and financing initiatives
- Ensure accurate financial reporting and timely vendor payments
Property Operations & Maintenance
- Oversee day-to-day operations across multiple communities
- Manage vendor relationships and service contracts (landscaping, maintenance, security, etc.)
- Solicit bids, evaluate proposals, and recommend vendors
- Coordinate capital improvement projects, inspections, and preventative maintenance
Compliance & Administration
- Ensure compliance with HOA/condo governing documents, NY regulations, and insurance requirements
- Manage violations, enforcement processes, and documentation
- Maintain organized records of contracts, policies, and legal correspondence
Resident Experience & Communication
- Respond to resident inquiries with professionalism and urgency
- Create and distribute community communications, notices, and updates
- Build strong relationships and foster positive community engagement
Qualifications
Required:
- 1–3+ years of experience in property management (HOA, condo, or co-op)
- Experience managing multiple properties or a portfolio
- Strong knowledge of building operations, maintenance, and community governance
- Excellent communication, organization, and stakeholder management skills
- Ability to work independently and prioritize across multiple deadlines
- Proficiency with property management software and Microsoft Office
Preferred:
- CMCA, AMS, or similar certification
- Experience with budgeting, reserves, and capital projects
Benefits
- Medical, Dental, and Vision Insurance
- Employee contribution required
- Eligibility after 90 days
- IRA with company match after employment in two consecutive calendar years
HOA Talent was founded in 2023 to serve one industry well: property management.We partner with property management companies to hire experienced professionals, and we build long-term relationships with the people who power those teams. Our focus is simple: strong fit, clear communication, and decisions that make sense beyond the offer letter.This is a demanding, nuanced industry. We respect that. Our process is structured and efficient, but never transactional. We move quickly, communicate directly, and prioritize long-term alignment over short-term placements.
HOA Talent was founded in 2023 to serve one industry well: property management.
We partner with property management companies to hire experienced professionals, and we build long-term relationships with the people who power those teams. Our focus is simple: strong fit, clear communication, and decisions that make sense beyond the offer letter.
This is a demanding, nuanced industry. We respect that. Our process is structured and efficient, but never transactional. We move quickly, communicate directly, and prioritize long-term alignment over short-term placements.
