Practice Support Coordinator - Notarial team

Job description

The role As Practice Support Coordinator for our Notarial practice, you'll bring specialist knowledge to a role that sits close to the heart of every transaction — preparing and reviewing notarial documentation, managing regulatory filings and compliance processes, and coordinating matters from instruction to completion. Notarial work carries its own requirements under Dutch law, including how files are handled, and you'll be the dedicated expert who keeps it all running smoothly and fully compliant. You'll give our civil-law notaries ( notarissen ) and candidate civil-law notaries ( kandidaat-notarissen ) the freedom to focus on advising clients, while you take ownership of the documentation, filings and processes that keep transactions moving. It's a role with real independence, direct client contact, and genuine ownership of your work. What you'll do Specialist notarial & transaction support Independently prepare, review and amend notarial documentation — deeds of incorporation, amendments to articles of association, share transfers and issuances, pledge deeds, mortgage deeds, real estate transfer documentation, and aircraft- and vessel-related deeds. Draft corporate resolutions, powers of attorney, authority statements and first drafts relating to share issuances, pledges and transfers. Manage post-closing administration, from registration steps to transaction bibles and complete digital records. Filings, legalisations & compliance Coordinate registrations and filings with the Chamber of Commerce ( Kamer van Koophandel ), the Land Registry ( Kadaster ) and other relevant authorities. Arrange apostilles and legalisations through courts, embassies and competent authorities. Verify director identities and corporate authorities, and prepare the supporting authority documentation. Handle notarial files within the access permissions applicable to the Notary Department, escalating any uncertainty promptly. Knowledge, client & practice support Build and maintain databases of precedents, powers of attorney and standard notarial wording, safeguarding consistency, efficiency and knowledge across the practice. Act as a responsive, professional point of contact for clients and external authorities. Deliver high-quality document management — correspondence, proofreading, PDF collation, comparison, filing and archiving — alongside matter opening, billing support and diary coordination. What you'll bring Experience in a legal, notarial or comparable professional-services environment, ideally in a legal secretarial, executive support or practice support role. Practical knowledge of Dutch notarial processes and documentation — or the ability and genuine commitment to develop it quickly. Fluency in Dutch and English, written and spoken. Strong drafting, proofreading and document-production skills, with an exceptional eye for detail. Confident use of AI tools, Microsoft Word, Outlook, PowerPoint and Excel, and the ability to learn firm-specific systems. Sharp organisation, prioritisation and problem-solving skills across multiple deadlines. A proactive, discreet and service-oriented approach, with the judgement and confidence to work directly with clients and senior stakeholders — independently and as part of a team. What we offer From your first day, you'll be part of a firm that invests in your growth, with the training, resources and support to keep developing your expertise throughout your career. You'll work in an international, collaborative environment on high-profile transactions, within a team where specialist support is genuinely recognised and valued. Clifford Chance is committed to an inclusive workplace where everyone can bring their whole self to work. We welcome applications from all backgrounds and are happy to discuss any adjustments you may need during the recruitment process. Who we are We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm's global standards with in-depth local expertise. Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating — full of opportunities to learn, thrive, and grow. That's why we're so proud of our inclusive, friendly, and team-based approach to work. You'll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they've reached out to us, we provide a world-class service every step of the way. And that's possible thanks to the entrepreneurial spirit and conscientious approach to work that you'll find across all of our teams. Whichever area of the business you join, you'll become an integral part of an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet. At Clifford Chance, we work together as one global team, cutting through complexity to create advantage for our clients. Our Amsterdam Notarial practice is where our clients' most significant transactions are brought to completion — from corporate reorganisations and share transactions to real estate and finance deals. Working hand in hand with our Corporate, Real Estate and Finance teams, our civil-law notaries and candidate civil-law notaries provide the certainty, precision and legal validity that every deal depends on. Collaboration is at the heart of everything we do: within our team, across offices worldwide, and alongside our clients.