Pre-Litigation Case Manager, New York

Job description

What You’ll Do In this role, you will be responsible for: Assist attorneys and claims verification specialists in reviewing and assessing the merits of client’s Personal Injury claims by organizing, reviewing, and summarizing records, documents, and evidence to support early case evaluation and valuation Investigate cases to determine compensability, including gathering and analyzing facts, evidence, and applicable legal theories to assess the strength and viability of each claim Investigate premises ownership and control to identify proper defendants and responsible parties, and send preservation letters to protect critical evidence on a timely basis Communicate directly with insurance adjusters regarding no-fault and liability claims, including following up on coverage determinations, resolving disputes, and advancing claim progress Prepare and file no-fault applications and Motor Vehicle Accident Indemnification Corporation (MVIAC) applications on behalf of clients in a timely and accurate manner Assist clients in obtaining medical referrals and coordinate with treating providers to ensure clients are receiving appropriate care and that treatment is properly documented throughout the life of the case Prepare and file retainer statements and closing statements with the Office of Court Administration in compliance with New York State rules and applicable deadlines Support the development of claims from intake through pre-suit resolution by gathering documentation, summarizing liability and damages, and ensuring complete, accurate case files prior to demand Prepare and organize demand packages, including medical summaries, billing summaries, liability documentation, and supporting evidence to maximize claim value and facilitate negotiations Serve as a primary point of contact for clients during the pre-litigation phase, providing updates, requesting documentation, explaining processes, and maintaining compassionate, consistent communication Communicate with insurance carriers to confirm coverage, provide documentation, track claim status, and assist attorneys in negotiating settlements Maintain organized electronic case files, track deadlines and treatment progress, update case management systems, and ensure all pre-litigation milestones are met efficiently Uphold professional ethics, confidentiality, and compliance with all applicable legal rules, firm policies, and regulatory requirements At TopDog Law, everyone is expected to think critically, communicate clearly, and take ownership of their work. How This Role Drives the Business This role is critical to our success because it: Maximizes case value through strong advocacy, sound judgment, and strategic litigation execution Moves cases efficiently through the litigation lifecycle to support faster resolutions and healthier cash flow Protects and elevates the TopDog Law brand through professionalism, preparation, and credibility with courts, opposing counsel, and clients Reduces risk and rework by spotting issues early, making decisive recommendations, and communicating clearly across teams Supports scale by following and improving litigation processes that allow the firm to grow without sacrificing quality Your ability to balance speed, strategy, and quality ensures clients are well-served, teams stay aligned, and the firm continues its rapid, disciplined growth. What Success Looks Like Within your first 6–12 months, success in this role looks like: You consistently move cases toward resolution by keeping files organized, complete, and settlement-ready You proactively identify missing records, gaps in treatment documentation, and next steps to increase case value You communicate clearly and compassionately with clients, building trust and confidence You support attorneys and case managers by reducing administrative burden and improving efficiency You contribute to timely, favorable settlements and high client satisfaction Qualifications Required: 2–6 years of experience supporting Personal Injury pre-litigation matters on cases in New York Strong organizational skills with exceptional attention to detail Ability to manage a high-volume caseload in a fast-paced environment Strong written and verbal communication skills Experience requesting, reviewing, and summarizing medical records and bills Ability to prioritize tasks, meet deadlines, and work independently while collaborating with a team Nice to Have: Bachelor’s degree or Paralegal Certificate (not required) Experience in high-volume or fast-growing law firms Familiarity with Personal Injury claims processes and insurance procedures Experience with case management software (e.g., Filevine, Clio, SmartAdvocate) Comfort working in evolving systems and processes About TopDog Law TopDog Law is a nationally scaling, fully integrated, personal injury law firm with strong partner relationships across the country. We are building for impact, excellence, and growth. We are building a high-performance, high-trust, no-ego culture where talented people do meaningful work, grow quickly, and take pride in what they build together. This is not a legacy law firm. This is a rocket ship, and we’re assembling the team that will take it to the next level. If you thrive in fast-moving environments, love taking ownership and being held accountable, and want to be part of something you can help shape, not just maintain, you’ll feel right at home here. Our Story TopDog Law is a nationally scaling, fully integrated, personal injury law firm with strong partner relationships across the country. We are building for impact, excellence, and growth. We are building a high-performance, high-trust, no-ego culture where talented people do meaningful work, grow quickly, and take pride in what they build together. This is not a legacy law firm. This is a rocket ship, and we’re assembling the team that will take it to the next level. If you thrive in fast-moving environments, love taking ownership and being held accountable, and want to be part of something you can help shape, not just maintain, you’ll feel right at home here. Who Thrives Here We don’t hire based on resumes alone. We hire for competence, character, and mindset. You will thrive at TopDog Law if you: Embrace Change You have a growth mindset and seek continuous improvement You welcome feedback and adapt quickly You ask “What’s next?” rather than “That’s not my job” Are Committed to the Organization You care deeply about doing great work You have your teammates’ backs You’re here to build something meaningful and long-lasting Bring an Upbeat, No-Ego Energy You show up positive, professional, and solutions-oriented You enjoy the work and respect the people around you You leave drama, negativity, and ego at the door Take Ownership You do what you say you’ll do You follow through and communicate early when something’s off track You treat the business like it’s yours Fast & Hungry You move with urgency and sound judgment You prioritize progress over perfection You thrive in fast-paced, high-expectation environments You seek feedback, stretch assignments, and more responsibility You’re motivated by growth, impact, and building something bigger than yourself Why TopDog Law Real growth: As the firm grows, so do opportunities for advancement and leadership High standards, real support: Clear expectations, coaching, and accountability Culture that matters: Trust, respect, speed, and integrity, without sacrificing humanity Meaningful work: Helping people through some of the hardest moments of their lives Ready to Build With Us? If you’re excited by ownership, accountability, growth, and the chance to help build something exceptional from the ground up, we’d love to hear from you. Apply today and help shape the future of TopDog Law. The Opportunity: Join TopDog Law and Build Something Meaningful This role is an opportunity to: Join a rapidly growing national firm at a formative stage Make a visible, measurable impact on a rapidly growing business Grow your skills, responsibility, and influence as the firm scales Work alongside high-caliber, mission-driven teammates who care deeply about doing great work We are looking for people who don’t just want a job, they want purpose and impact.