Pre-Litigation Case Manager Team Lead, New York

Job description

Our Story TopDog Law is not your typical law firm. We're a nationally scaling personal injury firm built for impact and growth — owning the client experience end-to-end, from marketing and intake through litigation. We believe that world-class marketing, paired with exceptional legal talent and operations, creates better experiences and outcomes for clients and the business alike. Over the past three years, we've grown 2–3x year over year, setting a new standard on the marketing side of the personal injury space and proving what's possible when strategy, speed, and execution align. Now we're applying that same discipline and innovation to firm operations, case management, and national scale — intentionally building the infrastructure, systems, and teams to grow without sacrificing quality, culture, or accountability. We are a fully remote team that share trust, open communication, and a commitment to doing great work. If you love ownership, thrive in a fast-moving environment, and want to help build something exceptional, you'll feel right at home here. The Opportunity The Case Manager Lead is responsible for the day-to-day supervision, coordination, and execution of the pre-litigation case management team within the pod. This role ensures cases are properly investigated, documented, and progressed toward demand preparation and settlement. The Case Manager Lead acts as the operational leader for the case manager team, ensuring case managers execute consistently, maintain organized files, and follow firm workflows and documentation standards. This role partners closely with the Pre-Litigation Attorney, who provides legal direction and strategy for cases. What You Will Own 1. Case Manager Team Supervision Supervise 3–5 Pre-Litigation Case Managers within the pod Assign and balance workloads across the team Provide guidance on case handling procedures and documentation standards Ensure case managers understand priorities and case progression expectations Provide coaching and day-to-day support to help case managers execute effectively Serve as the primary operational liaison between the case manager team and the Pre-Litigation Attorney Handle escalations from clients and providers, resolving issues before they reach the attorney or Ops Manager Escalate friction points between case managers and the attorney to the Pre-Lit Case Manager Ops Manager 2. Medical Management & Case Value Ownership Own MRI rates, advanced treatment rates, and ensure diagnostics are properly tracked and attended Monitor and drive case velocity — ensuring cases move efficiently through each pre-litigation phase Ensure settlements meet expected value targets relative to policy limits Identify roadblocks to case progression and proactively clear them Flag systemic medical management issues to the Pre-Lit Case Manager Ops Manager 3. Case Investigation & Documentation Oversight Monitor progress of medical record collection and documentation gathering Ensure case files contain required documentation and supporting evidence Confirm liability and damages documentation is organized and complete Review case files for completeness prior to escalation to the attorney Maintain strong case file organization and documentation discipline 4. Data, Reporting & Process Improvement Actively use dashboards and reporting tools to evaluate team KPIs and identify underperformance Identify process changes and efficiency improvements through direct case experience and data analysis Surface operational gaps and improvement ideas to the Pre-Lit Case Manager Ops Manager Be comfortable building or pulling reports independently — data literacy is a core expectation of this role, not optional 5. Team Support & Development Lead onboarding and training for new case managers joining the pod Provide informal coaching and identify skill gaps requiring additional training Promote consistency in case handling practices and ownership mentality across the team Model best practices in case management, documentation, client communication, and ownership through personal caseload performance 6. Personal Caseload Management Manage approximately 50 active pre-litigation cases, with an emphasis on higher-value matters Be held to a higher performance standard than case managers given the complexity and value of the assigned caseload Balance personal case execution responsibilities alongside team supervision duties Demonstrate full ownership over cases — regardless of what other departments (medical records, CV specialists, settlement, etc.) have or haven't done, the Case Manager Lead is accountable for outcomes on their cases Identify workflow challenges or process gaps through direct case experience and escalate operational improvements when needed What You Bring Required: 6-8 years of experience supporting Personal Injury pre-litigation matters on cases in multiple states or the state of New York Proven experience managing and leading a team of case managers, directing case strategy and workflow to efficiently drive files through each phase and toward timely settlement Strong organizational skills with exceptional attention to detail Ability to manage a high-volume caseload in a fast-paced environment Strong written and verbal communication skills Experience requesting, reviewing, and summarizing medical records and bills Ability to prioritize tasks, meet deadlines, and work independently while collaborating with a team Preferred (Nice to Have): Bachelor’s degree or Paralegal Certificate (not required) Proven experience managing and developing a team within a legal environment Experience in high-volume or fast-growing law firms Familiarity with Personal Injury claims processes and insurance procedures Experience with case management software (e.g., Filevine, Clio, SmartAdvocate) Comfort working in evolving systems and processes Who Thrives Here (Core Values) We don't hire on resumes alone. We hire for competence, character, and mindset. Embrace Change: Open to feedback, embracing change, and always asking "what's next?" Committed: You care deeply, have your teammates' backs, and show up to build something lasting. No-Ego Energy: Positive, professional, and solutions-oriented. Drama stays at the door. Ownership: You do what you say, follow through, and treat the business like it's yours. Fast & Hungry: You move with urgency, thrive under high expectations, and are motivated by growth and impact. What We Offer Base Salary: $92,200 to $131,000 per year, commensurate with experience (Remote, New York ) Our job postings reflect the compensation range for the specific market and location of each role. Ranges vary by geography based on local market rates and cost of labor. Benefits include: Medical, dental, and vision insurance, 401(k) with company match, HSA, life insurance, disability coverage, paid time off, and parental leave. Equal Opportunity Employer We are an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, or being a qualified disabled veteran or qualified veteran of the Vietnam era or any other category protected by Federal or State law. DISCLAIMER: TopDog Technologies, Inc. [TopDog Law, P.A.] [TopDog Law SE, PLLC] ("TopDog") may use artificial intelligence (AI) and automated decision-making tools to assist in screening and evaluating candidates for employment positions, including whether to advance a candidate in the application process. These tools assess job-related qualifications and characteristics—such as work experience, education, and skills relevant to the position as described in the job posting—based on information you provide in your application materials (e.g., resume, application responses, and other submitted materials, if any). All adverse decisions affecting your candidacy are reviewed by a human member of our Talent Acquisition team before being finalized. AI does not make the final decision on your candidacy. If you have questions about this notice, wish to request additional information about how AI was used in a decision affecting you, wish to request correction of inaccurate data, or need a reasonable accommodation that is required by law regarding TopDog Law's use of these tools, please contact: Talent Acquisition Department | [recruitment@topdoglaw.com #LI-Remote