Preschool Extended Care Lead and Camp Manager (Full-Time)

Job description

Waldorf School of the Peninsula is seeking dedicated full time Preschool Extended Care Lead and Camp Manager for our Los Altos campus starting August 2026. This is a year round position ; hours are Monday through Friday 10 am - 6 pm. Key Responsibilities Program Development and Management - Plan, develop, and implement Extended Care and Camp Programs, ensuring they meet the needs of students and families. - Oversee the development and enhancement of camp programming in conjunction with the Pedagogical Administrator. - Plan and coordinate program budgets, monitor revenue and expenses, and ensure cost-effective procedures. - In collaboration with the K-5 Extended Care Lead, create and manage program marketing, including registration processes, catalogs, advertisements, brochures, and website updates. - Coordinate participant recruitment and respond promptly to inquiries regarding programs. Staff Recruitment and Oversight - Identify, recruit, train, and supervise program and camp staff, including counselors, and volunteers. - Maintain a substitute pool and coordinate staff coverage during absences. - Provide staff training, delegate responsibilities, and supervise daily operations, including child transitions and activities. - Approve staff schedules, coordinate substitutes when needed, and verify timesheets for approval. - Collaborate with the K-5 Extended Care Lead when planning Parent-Teacher Conference Care, Seasonal Camps (Winter, February, and Spring Camps), and the Summer Camp Program. Operations - Supervise daily transitions from the school day to extended care and ensure the safe release of students to authorized adults. - Plan and implement registration and promotion for seasonal and summer camps in collaboration with administrative staff. - Develop weekly seasonal camp schedules, coordinate staff schedules, and ensure proper staffing levels. - Purchase and maintain an inventory of all program and camp supplies. - Oversee program contracts, including those with external organizations. - Provide on-campus supervision of all in-house camps, addressing staffing gaps as needed. Safety and Compliance - Oversee the safety and wellbeing of children and staff, ensuring adherence to camp policies and guidelines. - Monitor and address camp accidents or injuries promptly to ensure the safety of participants. - Maintain accurate attendance records and prepare incident reports when necessary. Financial Administration - Collaborate with the business office to collect payments, process invoices, and address billing inquiries. - Prepare financial reports and monitor program budgets to meet revenue and expense goals. - Create/Update Preschool Extended Care General Information and Agreement form ("contract") in collaboration with DFO; - Create/Update Preschool and Extended Care Information Packet and Google Form to establish Regularly-Scheduled care and select payment plan option. - Confirm schedule requests with families, send payment plan selections to Business Office for billing; - Create a roster for Preschool - Create sign-in/out sheets with students' schedules for daily use. - Tally hours of usage by day from sign in sheets, enter data into billing in Ravenna - Archive Sign In/Out sheets. - Monitor preschool reservecare@ email account As-Needed reservations, cancellations of care,and/or schedule changes, confirm with families on space-available basis, add new reservations daily to sign in sheet. Communication and Reporting - Produce forms, letters, and relevant documents for program and camp implementation. - Maintain program and camp databases and provide summary reports for stakeholders. - Collaborate with faculty and administration to share student observations and improve participant experiences. Additional Responsibilities - Manage extended care during staff development days and teacher/parent conferences. - Attend to other duties as assigned to support the success of programs, camps, and the school community. - Provide support to the Early Childhood, as needed, during non-Extended Care hours (typically between 10:00 AM and 1:00 PM). On-Site Requirements The Preschool Extended Care Lead and Camp Manager is required to be on-campus during camp operations unless otherwise agreed upon with the Pedagogical Administrator. This leadership role is integral to creating a thriving, supportive, and inclusive environment for the school community while ensuring the programs and camps align with the school’s mission and educational philosophy. Job Requirements and Qualifications -Highly detail oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment. -Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus. -Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, and administrators and business partners. -Proficiency in Microsoft Office, especially Excel and Word. -Proficiency in Google applications, including Gmail, Google Sheets and Google Docs. Other requirements -Health Assessment -Tuberculosis Assessment -Immunization Record -Background Check -First Aid/CPR Training Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is regularly required to sit, stand, walk, twist, stoop, crouch, kneel, bend over at the waist, grasp, reach overhead, push - pull, and move, lift and/or carry 20-50 pounds to waist height. The employee will work in the field and be exposed to all kinds of weather. Benefits and Compensation: Waldorf School of the Peninsula provides medical, dental, and vision coverage for the employee and their dependents. A generous tuition remission benefit is available for children of the employee. Depending on experience, certification and education, the hourly range for this position is $ 28 - $30. We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, age, color, religion, sexual orientation, gender identity, national origin, veteran or disability status. Waldorf School of the Peninsula (Preschool - Grade 12) is celebrating it's 41st year of bringing Waldorf education to Northern California. Our school has two beautiful campuses: Preschool through grade 5 in Los Altos and a few miles away in Mountain View are grades 6-12. Our school is a full member of and accredited by the Association of Waldorf Schools of North America and fully accredited by the Western Association of Schools and Colleges. WSP is dedicated to hiring dedicated and highly capable faculty and administration. We invest in our learning and growth to best serve the needs of our students, teachers, community, and each other.