Prevailing Wage & Apprenticeship Compliance Coordinator

Job description

Job Description Summary The Certified Payroll & Prevailing Wage/Apprenticeship (PWA) Compliance Coordinator manages certified payroll and labor compliance documentation for projects subject to Davis-Bacon Act and Related Acts (DBRA) requirements, as well as projects where our customers require prevailing wage and apprenticeship (PWA) documentation to substantiate their eligibility for tax credits under Internal Revenue Code Sections 45U and 45Y. Important context: Our company serves as the contractor/labor provider on these projects — not the taxpayer claiming the tax credit. Our customers (project owners) are the taxpayers who rely on accurate labor documentation from us to substantiate their own IRS tax credit claims. This role is responsible for ensuring the accuracy, completeness, and timeliness of the labor and wage records we provide to support both regulatory compliance (DBRA) and our customers' tax credit substantiation (45U/45Y) while working closely with the GE Vernova Tax Compliance Director, Corporate Legal and compliance teams to manage the contractual risk associated with these obligations. Job Description Key Responsibilities Certified Payroll (Davis-Bacon Act & Related Acts) Compile weekly payroll reports, pay stubs, and timecards for qualifying federally funded projects using systems such as Kronos, Workday, and PowerMax Review and verify that all employees working on the jobsite are accurately captured in payroll reports Submit reports to third-party consultants for independent review, verification, and conformance Review conformed reports and submit final certified payroll to customers in accordance with federal project terms Certify payroll reports in accordance with DBRA requirements Prevailing Wage & Apprenticeship Documentation (IRA Sections 45U/45Y) Maintain accurate labor hours, wage classification, and apprenticeship utilization records to support our customers' substantiation of prevailing wage and apprenticeship (PWA) requirements under IRC Sections 45U and 45Y Track apprenticeship labor hour percentages against applicable phased-in thresholds, and document good faith effort records when registered apprentices are unavailable Provide labor documentation to customers, third-party consultants, or customer tax advisors as required under contract terms to support the customer's tax credit filings (e.g., supporting documentation referenced in IRS Form 8835/7213 or successor forms) Coordinate with corporate legal/contracts teams to understand contractual risk-transfer provisions related to PWA compliance (e.g., indemnification clauses, correction/cure cost obligations, credit recapture risk) since our company is not the taxpayer but may bear contractual liability for documentation deficiencies Distinguish between DBRA correction processes (DOL back-wage enforcement) and IRA correction/cure mechanisms (IRS-administered backpay, interest, and penalty payment processes that apply to the taxpayer, not our company directly) to ensure appropriate internal escalation Apprenticeship Program Management Manage and administer qualified apprenticeship programs Works to create new and modify existing GE Vernova’s- One Field Service apprenticeship programs Maintains related training instruction, on-job learning and Davis-Bacon certifications within DOL Rapids 2.0 Track and maintain apprentice ratios, wage progression, and certification status per applicable DBRA and PWA requirements Documentation & Compliance Maintain organized, audit-ready documentation for all certified payroll, PWA, and apprenticeship records Ensure compliance with corporate employee data privacy policies and other applicable regulatory standards Develop standard operating procedures (SOPs) and reporting templates to support the Davis-Bacon Program Compliance Director, covering both DBRA and IRA-driven documentation workflows Audit & Investigation Support Assist corporate compliance and legal teams in responding to Department of Labor (DOL) inquiries or audits related to DBRA compliance Support customer requests for documentation in connection with IRS inquiries or audits of the customer's tax credit claims — understanding that our role is to provide accurate supporting records, not to represent the company as the taxpayer under audit Flag any identified documentation gaps or discrepancies promptly to legal/compliance leadership given potential contractual exposure tied to customer tax credit eligibility Serve as a point of contact for apprentice employees and union inquiries related to certified payroll, wages, and apprenticeship matters Suggested Qualifications Education Minimum: Associate's degree in Business Administration, Human Resources, Accounting, or related field Preferred: Bachelor's degree in Business Administration, Human Resources, Labor Relations, or related field Experience Minimum: 3–5 years of experience in payroll administration, HR compliance, or labor relations, ideally within construction, government contracting, or unionized environments Preferred: 2+ years of direct experience with certified payroll and Davis-Bacon Act compliance Experience working with federally funded projects (e.g., DOT, DOE, GSA-funded contracts) is highly desirable Exposure to clean energy/IRA-related labor compliance documentation is a plus, though still an emerging skill set in the market Technical Skills Proficiency with payroll/HRIS platforms — Kronos, Workday, PowerMax (or similar systems such as ADP, PeopleSoft) Strong Excel skills (pivot tables, VLOOKUP, data reconciliation) Familiarity with certified payroll software (e.g., LCPtracker, eMars, or similar prevailing wage tools) a plus Regulatory & Compliance Knowledge Working knowledge of the Davis-Bacon Act and Related Acts (DBRA) Understanding of prevailing wage determinations, fringe benefit calculations, and apprenticeship ratio requirements General awareness of IRC Sections 45U/45Y prevailing wage and apprenticeship (PWA) requirements and how they differ procedurally from DBRA (IRS vs. DOL enforcement, taxpayer vs. contractor obligations) Familiarity with DOL Wage and Hour Division (WHD) audit processes Awareness of union labor agreements and CBA administration a plus Desired/Preferred Qualifications Certified Payroll Professional (CPP) designation Project Management Professional (PMP) designation Experience supporting or interfacing with Department of Labor investigations or audits Understanding of contractor vs. taxpayer roles in tax credit compliance frameworks (i.e., recognizing that labor documentation accuracy is provided as a service to the taxpayer/customer, not filed by the contractor directly with the IRS) Prior experience in a dotted line/matrixed reporting structure supporting compliance functions Experience developing SOPs, training materials, or standardized reporting frameworks Familiarity with union apprenticeship program requirements (e.g., DOL Office of Apprenticeship registration standards) Strong written communication skills for responding to regulatory and customer inquiries Core Competencies High attention to detail and accuracy under deadline pressure Strong organizational and document management skills Discretion and sound judgment in handling sensitive employee data Ability to distinguish between regulatory obligations that apply directly to the company (DBRA) versus documentation support obligations owed to customers (IRA/PWA) Effective cross-functional collaboration (legal, compliance, tax/finance, HR, field operations, union reps) Ability to independently interpret routine documentation requirements while escalating ambiguous regulatory or contractual questions appropriately Comfortable navigating ambiguity in an evolving regulatory area (IRA/PWA guidance continues to develop) Additional Considerations for the Requisition Contractual Risk Awareness: Because the company is the contractor (not the taxpayer) under 45U/45Y, this role's IRA-related responsibilities are fundamentally about documentation accuracy and contractual risk mitigation rather than tax filing. Legal/contracts teams should confirm what contractual liability (e.g., indemnification for credit recapture, correction cost-shifting) exists in customer agreements, and this should inform training and escalation protocols for this role. Escalation Protocol: Recommend building a clear internal escalation path for when documentation discrepancies are identified — since correction mechanisms differ significantly between DBRA (DOL-enforced against the company directly) and IRA/PWA (IRS-enforced against the customer/taxpayer, but with potential contractual pass-through liability to us). Data Privacy: Role requires handling of sensitive. Additional Information GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. GE Vernova is an Equal Opportunity Employer . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No #LI-Remote - This is a remote position Application Deadline: October 12, 2026 For candidates applying to a U.S. based position, the pay range for this position is between $91,400.00 and $152,200.00. The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set. Bonus eligibility: discretionary annual bonus. This posting is expected to remain open for at least seven days after it was posted on September 08, 2026. Available benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance, 12 paid holidays, and permissive time off. GE Vernova Inc. or its affiliates (collectively or individually, “GE Vernova”) sponsor certain employee benefit plans or programs GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a GE Vernova welfare benefit plan or program. This document does not create a contract of employment with any individual.