Procure-to-Pay Buyer [2635-216243]

Job description

**Company Overview** **LevelUp** is a specialist agency providing outsourcing solutions to agencies, software vendors, and website owners. For over eight years, we have successfully collaborated with various companies, offering valuable technical, operational, and back-office support. We boast a large team of skilled and passionate professionals committed to delivering high-quality work for our clients. **Position Overview** We are seeking three **Procure-to-Pay (P2P) Buyers** to partner with business teams across our organization. In this role, you will own vendor relationships, contracts, and procurement strategies within your assigned department as the company continues to scale. As the dedicated procurement partner for your business function, you will serve as the single point of contact for all procurement activities, including contract renewals, new purchases, redlines, cancellations, vendor relationships, and savings initiatives. Business owners will bring their needs to you, and you will manage delivery end-to-end through our procurement system, supported closely by finance and the CFO's office. This role offers genuine ownership and clear scope, backed by a leadership team dedicated to your long-term success. **Three Tracks** The core work and qualifications are identical across all three openings. The difference lies in your specialization domain: - **Track 1**: Marketing & Sales - Procurement for lead-generation tools, agency spend, and sales enablement platforms. - **Track 2**: RevOps, Hosting & G&A - Procurement for core infrastructure (AWS, Google Cloud), financial software, and operational technology stacks. - **Track 3**: Indirect / Employee Experience - Procurement for HR systems, facilities, taxes, and professional services. Domain knowledge is critical, and the successful candidate must possess experience in the specific track they apply for. Reference: 2635-216243 ### Responsibilities - Serve as the dedicated procurement partner for your assigned business function, acting as the primary contact for stakeholders on all procurement activities and ensuring alignment on project goals and requirements. - Coordinate across business owners, finance, the CFO's office, and the wider procurement team to ensure purchasing activities proceed smoothly. - Manage the end-to-end P2P lifecycle: sourcing, vendor negotiation, contract review and redlining, routing to Legal/Security, requisitions, and PO issuance. - Engage directly with vendors on behalf of business owners, setting the commercial tone, pushing back when necessary, and protecting the company's commercial position. - Enforce procurement policies, ensuring all spend is committed through a PO before engaging vendors (regardless of cost) and vetting everything via intake forms. - Capture mandatory contract metadata, service dates, and renewal clauses within the procurement system to support the "Accrual Engine" and automate month-end close. - Act as the "Receipt Gate" by confirming service satisfaction with users and entering confirmation data into the procurement system to enable 3-way matching. - Maintain visibility on upcoming renewals across your portfolio, identifying savings opportunities, supporting cancellations, and providing stakeholders with forward-looking insights on renewals and contract wind-downs. - Resolve service and billing issues while utilizing vendor scorecards to maintain high performance standards. ### Requirements - 3 to 7 years of experience in procurement, strategic sourcing, or supply-chain management, with exposure to enterprise-level deals. - Demonstrated expertise in the end-to-end P2P process, including sourcing, negotiation, contract redlining, requisitions, and POs. - Exceptional stakeholder management skills with the ability to confidently collaborate with VPs and Department Heads, enforce policies, and drive consensus. - Strong understanding of contract terms (particularly regarding redlining), 3-way matching, and financial controls. - Advanced proficiency in P2P systems, with a strong preference for Coupa (or similar platforms like Ariba/NetSuite). - Polished business English (both written and spoken) suitable for direct engagement with US-based executives. - Domain experience aligned with your applied track (Marketing & Sales, RevOps/IT, or HR/Indirect). - Nice to have: Experience implementing or configuring processes within procurement systems like Coupa. - Nice to have: Familiarity with ERP systems such as NetSuite and third-party benchmarking tools. ### More Info: - Location: Philippines, fully remote - Hours: 9pm - 6am Philippines time, Monday to Friday - Employment type: Regular, full-time - Salary: PHP 80,000 - 90,000 per month - Equipment provided - 13th month pay - HMO