Procurement Administrator

Job description

Department: Finance Department Hours of Work: 35 hours a week Contract Type: Permanent Salary: £30,000 per annum Location : Bodymoor Heath Training Ground Closing Date: Sunday 1 November 2026 The Department The Finance Department plays a pivotal role at the Club in supporting our long-term ambitions both on and off the pitch. Operating at the heart of a fast-paced, high-performance environment, it is the engine that keeps our Club stable and able to compete sustainably. The team provides the insight and control that underpin our decisions – from managing budgets and cash flow to overseeing player transfers and regulatory reporting. The Role We have an exciting opportunity for a Procurement Administrator to join the team. You will play an essential role in ensuring procurement, supplier, contract, fleet and utility activities are effectively coordinated and supported by accurate records and processes. You will support a range of procurement activities, including sourcing, tendering and supplier engagement, while maintaining key documentation, systems and management information. You will also assist with supplier onboarding and compliance, contract administration and renewals, helping to ensure records remain accurate, organised and audit ready. Working with colleagues and stakeholders across the Club, you will provide a responsive and professional service, helping to resolve queries, obtain quotes and promote effective procurement processes and best practice. You will also support KPI and management reporting and contribute to improvements in processes, systems and ways of working. This role is based at Bodymoor Heath Training Ground so you will need to have access to a vehicle and / or the ability to travel. You will also need to be able to work flexibly as the Club requires. For further information about the Role, please see the Role Profile. The Person You will need to have proven experience in an administrative, coordination or business support role with experience supporting procurement, contract, supplier or finance administration activities. You will have strong written and verbal communication skills and be confident engaging with colleagues, suppliers and stakeholders across the Club. You will have excellent attention to detail and take pride in maintaining accurate records and information. Comfortable managing multiple tasks, deadlines and priorities, you will be able to work efficiently in a busy environment while maintaining a high standard of accuracy and organisation. Ideally, you will hold a CIPS Level 2 or Level 3 qualification or be willing to work towards a professional procurement qualification. Why Join Us? There has never been a better time to join Aston Villa Football Club. Our drive to succeed is visible on the global stage, we are building a family ethos and culture to be proud of, and realising our ambitious plans for the expansion and improvement of our world-class facilities. If you are already excited by this challenge and want to play your part in our historic Club, then you'll be pleased to hear about our amazing staff benefits you'll receive whilst working for us! See our Staff Benefits booklet to find out more. As part of your application, please ensure you upload your CV and a Cover Letter is preferred. Right to Close Vacancy Posting Early The Club reserves the right to close any advertised vacancies earlier than the advertised closing date if sufficient applications have been received. Equality Statement Aston Villa Football Club celebrates the diversity of its Club and embrace equal opportunities for all. We welcome applications from all candidates regardless of age, race, disability, gender reassignment, pregnancy and maternity, sexual orientation, marriage and civil partnership, sex and religion or belief. Safeguarding Statement Aston Villa Football Club is fully committed to safeguarding children and adults at risk across our Club. As such, we adhere to Safer Recruitment processes and for some roles a satisfactory enhanced disclosure via the Disclosure & Barring Service may be required prior to starting in a role at the Club. For more information, please see Aston Villa Football Club | The official club website | AVFC - Safeguarding