Procurement Agent II

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And ─ as “one of the Healthiest 100 Workplaces in America” ─ is focused on the mind/body/soul of team members through our Culture of Care . The Procurement Agent II is responsible for providing Procurement support from quotation to delivery using current systems and processes. Incumbent shall provide this support through excellent customer service to Project Management and Field personnel. This will include RFI/RFP/RFQ activities when relevant or able, analyzing quotation(s) for total value, creating, verifying, and editing purchase and rental orders/contracts/ or requests and submitting orders to FTI’s network of suppliers. Incumbent shall assist in the coordination of material/equipment deliveries and may perform other clerical duties related to the Procurement team. Additional responsibilities will be to identify, qualify, and contact potential vendors to receive bids or quotes, and/or to recommend alternative vendor options to our customers The ideal candidate must be proficient in the use of a PC and Microsoft Office Suite, possess a basic k nowledge of the electrical construction trade, and of purchasing procedures, processes, and practices. MINIMUM REQUIREMENTS Education: Associate’s Degree in Supply Chain, Procurement, or relevant trade/industry technical program. Experience: 2- 5 years of P urchasing/Buying experience in electrical industry or other relevant business. Travel: Less than 10%, with limited periodic travel to different FTI office/jobsite locations. Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required. KEY RESPONSIBILITIES Conflict Management Proactively communicates issues/concerns/delays/opportunities to the appropriate stakeholders. Proactively resolves material/supplier issues that pose potential disruption, escalation, or risk to projects/relationships. Aware of self, demonstrates ability to read nonverbal communication and adjust communication style accordingly. Escalates issues appropriately. Organizationally sensitive when involving relevant resources and/or stakeholders. Demonstrates proven problem-solving skills and techniques that preserve relationships, that lead toward resolution. Functional/Technical Skills Applies Purchasing/trade material knowledge to each transaction. Prepares purchase orders using established purchasing procedures. Works with customers to establish clear bill of materials with appropriate specifications for materials to be purchased. Participates in project start-up meetings. Consistently demonstrates exceptional customer service skills to internal and external customers. Expedites supplier shipments, deliveries, and/or pickups as appropriate. Applies contract pricing to purchase materials (or make recommendations). Elementary knowledge of statistical methods and data analysis. Performs calculations, comparing the costs of alternative options. Utilizes FTI PO/ERP systems to complete required tasks. Sets requirements, executes PO's and consults in managing inventory levels. Provides effective or innovative solutions to problems. Basic knowledge of Six Sigma and or problem-solving methodologies. Basic knowledge of ERP systems, Procure to Pay functionality and proper process sequences. Communicates effectively to internal and external stakeholders, verbally and in writing. Applies training to daily work tasks. Negotiating Negotiates and obtains quotes for materials and rental equipment. Able to assist in translating negotiation outcomes into supplier agreements/contracts. Prepares preliminary data analysis to support negotiation preparation. Comfortable participating in selective external negotiations. Visits stakeholder projects, represents the Procurement function to Operations. Effectively negotiates with internal/external stakeholders. Gains trust quickly of other parties to the negotiations. Demonstrates an ability to control and documents negotiated agreements. Organizational Agility Demonstrates approachability and ability to collaborate with others and effectively influence. Understands the reasoning behind key policies, practices and procedures and demonstrates willingness to suggest changes/modifications. Regularly seeks out the appropriate individuals outside the department as needed to complete work and build informal networks. Has an awareness of the cultures within the organization Asks questions before acting in unfamiliar territory. Gets things done through formal channels. Problem Solving Applies continuous improvement concepts to overcome obstacles in area of responsibility. Gathers appropriate data with supervisor guidance. Uses standard problem-solving techniques that can include common sense and cause and effect analysis. Is resourceful; knows different processes, how/where to get information and when to ask for help. Solves defined problems where precedents exist, and cause affect are readily identified. Can explain the rational or thought process behind own decisions. Begins to apply innovative approaches to solving problems. Uses analytics instead of personal bias to solve problems. Can explain the rational or thought process behind team decisions. Solutions provide positive effects on business results. Process Management Proficiently performs tasks within established process and guidelines. Utilizes metrics to identify adherence to established processes. Assists in the development of solutions to improve existing processes. Drive for Results Demonstrates the ability to plan for, complete, and implement assignments and responsibilities in a timely manner. Assists in the onboarding of PAI’s to aid in their success and professional development. Willingly accepts new assignments and responsibility for results Meets daily deadlines and goals on-time and to the satisfaction of their customer. Gets work done efficiently and effectively. Understands corporate/department objectives and priorities. Works and collaborates effectively with others to achieve results. Track record with successful small to medium projects. Links end goals and results to company scorecards and strategy. Identifies opportunities for improvement and takes initiative to pursue solutions. Integrated with other functional groups/customers as a key member of the project team. Shares in the project success and or initiative KPI's. May be asked to shadow/mentor entry level Procurement Agents to increase their proficiency in a results driven organization. Strategic Agility Demonstrates an acceptance of the company culture (adhere to the company's core values) and an adoption of professional standards. Understands both corporate and department strategies and how to positively support them through their individual efforts. Helps others in the creative thinking and brainstorming process. Helps develop and implement relevant corporate/department strategy. The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. How Does FTI Give YOU the Chance to Thrive? If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future. Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success. FTI is a “merit to the core” organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package. Benefits are the Game-Changer We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here. If you’re ready to learn more about your career with FTI, apply today! Faith Technologies, Inc. is an Equal Opportunity Employer – veterans/disabled.