Procurement Coordinator Re-advertised - Syria Aleppo & Idleb

Job description

Established in 1977, GOAL is an international humanitarian and development agency, committed to working with communities to achieve sustainable and innovative early response in crises, and lasting solutions to poverty and vulnerability. GOAL has worked in over 60 countries and has responded to almost every major humanitarian disaster. We are currently operational in 18 countries. GOAL began operations in Syria in 2013 responding to the acute needs of conflict-affected communities. GOAL's areas of operations include but not limited to Aleppo, Idleb and Damascus, and is expanding to new governorates in Syria. Programmes focus on Food and Nutrition Security, WASH, Shelter, Livelihoods/ERMS and Emergency Response with an emphasis on cash and voucher modalities. GOAL Syria implements its programmes directly, with staff based in Syria, and through Syrian NGO partners. GOAL's programme works at the household and community levels to improve community resilience and household coping strategies. **Job purpose:** The Procurement Coordinator is responsible for leading and managing all procurement operations for the Syria programme, ensuring timely, transparent, competitive and compliant procurement in line with GOAL’s Procurement Manual and donor requirements. The role holds full operational ownership of procurement activities, supplier engagement, documentation quality, and team management. In parallel, the Procurement Coordinator works in technical coordination with the Supply Chain Advisor on strategic, system-level and capacity-building initiatives, including SOP updates, process improvements and system transitions. The role is expected to provide strategic oversight and operational leadership for high-value procurement, contributing to organisation-wide tender pipeline planning, spend-driven procurement strategies, and system-level improvements, while strengthening compliance, value for money, digitalisation and procurement team. **NOTE**: This position may require travel to Saraqeb 2–3 days per week. A shuttle service between Aleppo and Saraqeb will be provided by GOAL. **Duties, objectives and competencies:** **Procurement Management:** - Ensure that all procurement procedures are effectively followed in compliance with the GOAL Procurement Manual and relevant donor requirements. - Lead and manage procurement staff, distributing tasks based on functional areas, monitoring performance and ensuring continuous on-the-job capacity development. - Monitor the progress of all procurement actions and proactively follow up on approvals to increase on-time completion of Purchase Requests and avoid delays in the system. - Review, verify and approve procurement documentation prepared by procurement staff prior to submission or award - Manage the set up and maintenance of all procurement filing, electronic and hardcopy, and ensure that files are complete, correct and include all relevant documentation to meet audit requirements. - Provide senior oversight of procurement data accuracy and visibility within the Order Tracking System (OTS) and relevant platforms, proactively monitoring lead times, identifying risks and delays, and coordinating mitigation actions with budget holders and key stakeholders. - Review and analyse procurement performance reports generated through the digital OTS to support achievement of strategic procurement objectives, including Value for Money, on-time delivery, and increased utilisation of Framework Agreements (FWAs). - Ensure timely and accurate submission of Payment Request Forms (PRFs) following delivery or service completion and coordinate monthly procurement forecasts and accrual inputs with the Finance team. **Market Engagement & Supplier Management** - Organise and oversee regular local market surveys and ensure the Vendor Roster and supplier information are updated and effectively referenced during procurement processes. - Ensure that the Anti-Terror and Sanctions Checks (ATSC) file is complete and kept up to date, and ATSCs for suppliers are renewed as per GOAL policy. - Support supplier engagement in new operational areas where GOAL is expanding activities, ensuring fair and competitive sourcing. - Maintain cost and price reference data to support accurate budgeting and planning. **High-Value Procurement & Strategic Coordination** - Manage the operational execution of high-value procurement processes in line with approved strategies and sequencing and work on high value tenders if assigned. - Coordinate operational inputs for high-value tender pipeline analysis led by the Supply Chain Advisor, including timelines, market readiness, risks and implementation constraints. - Use Spend Analysis and Consolidated Procurement Plans to identify opportunities for strategic procurement and implement projects to achieve efficiencies & value for money. - Ensure procurement execution aligns with agreed pipeline priorities and strategic decisions. - Work in close technical coordination with the Supply Chain Advisor by providing operational inputs (timelines, market readiness, risks and implementation feedback) to support advisor-led high-value tender pipeline analysis and strategy development. - Contribute to strategic and system-level procurement initiatives, including the review and update of SOPs, identification of process improvement opportunities, and support to system transitions and digitalisation efforts. - Support capacity-building initiatives by providing guidance and on-the-job support to procurement and programme staff on updated procedures, systems and compliance requirements. **Contract Management & Framework Agreements** - Ensure that all contracts and Framework Agreements (FWAs) are accurately documented, tracked and monitored. - Coordinate closely with the Logistics Coordinator to ensure effective collaboration on contract implementation, quality assurance and supplier performance. - Ensure timely communication with relevant departments on contract establishment, extensions and closures. - Monitor and encourage the use of Framework Agreements to secure consistent value for money and streamlined procurement processes. **Planning, Programme Coordination & Grant Management** - Ensure procurement is fully integrated into programme planning and budgeting processes. - Support Programme Coordinators in developing procurement plans and monitoring procurement expenditure against approved budgets. - Participate in Grant Management Meetings and provide regular procurement updates for each grant. **Reporting:** - Prepare quarterly procurement reports for senior management. - Analyze country-level procurement data through established Power BI reports to measure progress against strategic goals and implement corrective actions to optimize performanceContribute to donors, HQ, and internal reports as required. - Support internal and external audits, compliance reviews and donor verifications, and ensure follow-up on agreed corrective actions. - Provide procurement inputs to donor proposals and programme design processes when required **Human Resource Management:** - Line manages procurement staff in Syria and ensures structured onboarding, supervision and performance management. - Line manage Procurement Manager in Syria and provide technical guidance and support to Operations Manager in Jordan. - Provide induction briefings on procurement policies and procedures for new staff. - Coordinate with HR on recruitment, performance management, disciplinary processes and succession planning. - Support implementation of procurement contingency and succession plans to ensure continuity of operations. **Other Duties:** - Any other relevant duties as directed by the Systems Director. **Requirements (essential):** - Degree in Supply Chain, Logistic, Procurement, Economy, Engineering, Business Management, Accounting or similar areas - Minimum 5 years of relevant professional experience in areas such as procurement, logistics, or operations, including at least 3 years in procurement. - At least 3 years of relevant experience working in NGOs. - Minimum 2 years proven management experience, preferably as team or department head with at least 1 year in procurement. - Committed team player and ability to work within a multicultural team; - Ability to understand and implement organisational and donor policies; - Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel); - Ability to manage and prioritise a varied workload in a in a dynamic work environment; - A flexible approach to work and willingness to take on extra duties, work additional hours as required; - Excellent attention to detail; - Excellent Skills in Reporting; - Trustworthy and honest; - Fluet in Arabic and English **Requirements (desired):** - Previous work experience in procurement with an International Humanitarian NGO, - Previous experience using procurement digital systems (e.g. Oracle, ERP systems). - Previous experience of cross boarder support, - Basic technical knowledge in an area of Humanitarian procurement; (e.g. ICT, mechanics, construction, transport, Water, Sanitation and Hygiene (WASH), or other) **Interested?** Then apply for this position via clicking on the "[apply now](https://job-boards.greenhouse.io/goalsyria/jobs/8273513)" button and fill out the application form. All applicants must send a Cover letter and an updated CV (no longer than four pages). Both must be in English. Please note that only shortlisted candidates will be contacted. GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements. Qualified female candidates are strongly encouraged to apply. The application deadline is **26 Oct 2026** however, you are encouraged to apply immediately as we will be reviewing applications on a rolling basis, therefore we may withdraw the position before the advertisement’s closing date if a suitable candidate/s is identified. Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond. GOAL does not accept any responsibility for the accuracy, errors or omissions of any of the information contained in translated advertisements by an independent party on other sites or through other channels. **General****terms and conditions** **Safeguarding** Children and vulnerable adults must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates. **Safeguarding Statement** GOAL has zero tolerance for safeguarding violations. All staff are expected to adhere to GOAL’s Code of Conduct and Safeguarding policies, including the prevention of sexual exploitation, abuse, and harassment (PSEAH). Recruitment is subject to safeguarding checks, including reference verification **Accountability within GOAL** Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: - Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols. - Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area. - Report any concerns about inappropriate behavior of a GOAL staff or partner. *This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.* **Thank you.**