Procurement & Inventory Coordinator

Job description

COMPANY INFO About Us: With more than 80 years of industry expertise, STARK is the discerning designer’s go-to source for luxurious custom carpet and rugs. Our Mission: To live our mission of helping create world class experiences, we believe our first responsibility is making design industry professionals the heroes in their projects because supporting businesses helps to preserve craftsmanship and enable unique and specially designed spaces to exist. In meeting their needs, we must continue to deliver peace of mind service while offering an expansive, diverse, and innovative product assortment that is accessible and convenient. Our Heritage: Established by Arthur Stark and his wife Nadia in 1938, the foundation of STARK was always to provide the very best products to our customers. With a rich history, third generation owners Chad Stark, as CEO, and Ashley Stark, as Creative Director, bring the STARK legacy into the new century by staying true to their founding principles. To seek out the best craftsman and methods of manufacturing for the most innovative and beautiful designs. Stark Carpet Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Location: New York, NY (780 Third Avenue) – Hybrid Hours: Full-Time, 9:00 AM – 5:30 PM Reports To: Taylor Parks, Broadloom Purchasing Manager Salary: $75,000/yr Position Overview STARK is seeking a detail-oriented and proactive Procurement & Inventory Coordinator to join our Broadloom Purchasing team. This hybrid role is critical to maintaining smooth supply chain operations, combining purchase order execution with meticulous inventory system management. Serving as a central point of logic for our purchasing workflow, you will be responsible for end-to-end PO management, maintaining high inventory visibility, and cultivating strong supplier relationships. The ideal candidate thrives on system accuracy, excels at cross-functional communication, and is excited to leverage modern tools, including AI, to optimize inventory data. Key Responsibilities Purchase Order & Vendor Management PO Lifecycle Ownership: Execute and manage purchase orders from initial entry through to fulfillment, ensuring absolute data accuracy. Supplier & Vendor Relations : Act as a primary point of contact for supplier communications; conduct regular follow-ups to secure production timelines and resolve discrepancies. ETA Tracking : Proactively track shipment statuses and update expected arrival timelines (ETAs) within the system to ensure company-wide visibility. Drop Shipment Coordination: Seamlessly coordinate direct-to-client or specialized drop shipments with external vendors and logistics partners. System Maintenance & Inventory Visibility ERP Maintenance: Keep the ERP system pristine by maintaining accurate item masters, vendor profiles, and real-time inventory counts. Data Analysis: Routinely analyze supply chain and inventory reports to catch data discrepancies or potential fulfillment gaps before they impact clients. Cross-Functional Collaboration: Partner closely with internal operations, sales, and logistics teams to keep stakeholders aligned on stock availability and order status. Job Requirements Experience: 3–5 years of experience in purchasing, inventory management, supply chain, logistics, or operations. Proven experience entering, tracking, and managing purchase orders through their full lifecycle. Demonstrated history of managing professional communication and follow-ups with external suppliers and vendors. Technical Savvy: Strong proficiency in Microsoft Excel (data filtering, formulas, report analysis). Direct experience working within ERP systems (such as NetSuite, SAP, Microsoft Dynamics, AS400, or similar). Comfortable working with and adopting AI-driven tools to enhance data efficiency. Competencies: Exceptional organizational skills with an uncompromising eye for detail and data accuracy. Strong written and verbal communication skills tailored for seamless cross-functional and vendor alignment. A proactive problem-solver who anticipates supplier or inventory bottlenecks and acts independently to resolve them. Ability to prioritize effectively, manage multiple deadlines, and stay composed in a fast-paced environment. Please note: At this time, we are not engaging with third-party or agency recruiters for this position. We appreciate your understanding and request that only individual applicants apply directly. Thank you for respecting our recruitment process. Benefits: Health Insurance Dental Insurance Vision Insurance Supplemental Benefits Great Paid Time Off Policy 401k match