Procurement Manager

Job description

Thermal Works LLC has an exciting opportunity for a **Procurement Manager** to join our team, working directly with Operations team and lead the company's day-to-day vendor management, sourcing intelligence, and supply chain reliability work. The **Procurement Manager** serves as the company's primary interface with key component suppliers and contract manufacturers — building and maintaining the relationships that allow ThermalWorks to source the right parts at the right prices on the right timelines, and intervening early when supply chain risk threatens manufacturing schedules. ThermalWorks values efficiency and strives to maintain smooth operations. Our primary focus is on providing an integrated cooling system for data centers and commercial buildings that dramatically reduces the energy demand, water consumption and cost of cooling. It transforms the economics and eco-metrics of commercial cooling with zero water solutions that outperform air- and water-cooled systems in any climate. ThermalWorks solutions are sustainable and cutting-edge. For that reason, we are highly selective about the people we bring on board because our work depends on it. Change and progress happen quickly, and we must be able to trust one another to be honest, communicative, reliable and self-motivated. We seek ultra-creatives and superstar performers with a sense of humility and a hunger to make a positive impact in the world. We offer flexibility and endless growth opportunities to those who can harness their skills and talents and identify how and where to use them to add value. ThermalWorks is one of several “inspired infrastructure” companies that work collaboratively under our parent company, Endeavour Energy, LLC. At the heart of this ecosystem is a diverse group of bright, passionate, dedicated people, working together to make a real difference for people and the planet. ThermalWorks is looking for someone to join our team to help us move the needle toward sustainable change. Are you ready to join the journey? # Key Responsibilities ## Include but are not limited to: ## Vendor and Supplier Relationship Management - Serve as ThermalWorks' primary day-to-day point of contact for key component suppliers and contract manufacturers, building and maintaining productive working relationships that support the company's commercial and operational objectives. - Establish and maintain regular communication cadences with strategic suppliers, including weekly or biweekly vendor calls, supplier scorecard reviews, and supplier business reviews on a recurring schedule. - Onboard new vendors, including the collection of vendor master data, payment terms, certifications, and compliance documentation; coordinate with Finance and Compliance on vendor approval workflows. - Resolve day-to-day supplier issues that arise across the order lifecycle, including pricing discrepancies, quantity disputes, delivery schedule changes, and quality holds; escalate to leadership when issues require executive intervention. - Maintain professional, accountable relationships with suppliers under conditions where commercial pressure is high; represent ThermalWorks credibly in negotiations, escalations, and partnership conversations. ## Pricing and Lead Time Intelligence - Maintain a current, accurate view of pricing across all critical components, including base pricing, freight, tariffs, and any volume-related adjustments; flag pricing changes to leadership before they affect quotes or customer contracts. - Maintain a current, accurate view of lead times across all critical components, with attention to supplier capacity constraints, seasonal patterns, and any supplier-side events that could compress or extend delivery timelines. - Build and maintain historical pricing and lead time records for use in quote development, contract negotiation, force majeure and cost-recovery cases, and annual budget exercises. - Identify alternate sources for components where current supply is constrained, single-sourced, or carries elevated risk; develop and qualify backup suppliers as part of supply chain resilience work. - Support quote development and customer pricing decisions by providing accurate, current cost and lead time data to commercial and engineering teams. ## Shipment Tracking and Manufacturing Schedule Protection - Maintain visibility on every open purchase order across critical components and contract manufacturing relationships, with clear knowledge of expected ship dates, actual ship dates, and any slippage in between. - Operate a structured shipment tracking process with documented escalation paths; identify late or at-risk shipments early enough to allow corrective action before manufacturing schedules are affected. - Coordinate with manufacturing partners, customs brokers, and freight forwarders to expedite shipments when production schedules require it, including air freight decisions, partial shipment arrangements, and routing changes. - Communicate proactively with manufacturing, service, and customer-facing teams when supply chain events will affect downstream commitments, ensuring that downstream stakeholders have the lead time they need to adjust their own plans. - Conduct post-event analysis on significant supply chain disruptions to identify root causes and implement process improvements that reduce the likelihood of recurrence. ## Purchase Order Lifecycle and Enterprise Systems - Own the day-to-day purchase order lifecycle across the company's procurement systems, including PO creation, updates, pricing reconciliation, and resolution of receiving and invoicing issues. - Maintain accurate vendor master data, item master data, and purchase order records within the company's enterprise resource planning and product lifecycle management systems. - Support the company's enterprise systems landscape transition, contributing procurement perspective and data preparation work to the rollout and maturation of enterprise resource planning, product lifecycle management, and service management platforms. - Reconcile purchase order issues with contract manufacturers, including bill of materials cost discrepancies, change order pricing, and reconciliation of credit notes and adjustment POs. ## Cross-Functional Collaboration - Partner with the Senior Operations Manager, the Chief Operating Officer, Engineering, Quality, Compliance, and Finance on initiatives that span procurement and adjacent functions. - Participate in the company's daily and weekly operational review cadence; contribute procurement perspective to discussions of project status, customer commitments, and operational risk. - Support engineering change request and engineering change notice workflows where procurement input is required, including component substitution decisions, supplier change implementation, and bill of materials updates. - Travel up to 20% of the time to support vendor management activities at ThermalWorks sites, manufacturing partner sites, supplier facilities, and industry events as required. - Maintain professional discretion when handling non-public commercial information, including supplier pricing, contract terms, internal cost data, and customer-facing pricing decisions. # Skills & Requirements ## Education / Experience - Bachelor's degree in Supply Chain Management, Business Administration, Operations Management, Industrial Engineering, or a closely related discipline; equivalent professional experience may substitute. - Five to ten years of progressive professional experience in procurement, purchasing, or supply chain management within a manufacturing environment. Experience supporting multi-site or multi-country operations is strongly preferred. - Demonstrated experience managing the full purchase order lifecycle, including PO creation, updates, pricing reconciliation, and supplier issue resolution. - Demonstrated experience managing vendor and supplier relationships, including the structured cadence of supplier communication, performance review, and escalation. - Demonstrated experience working with materials planning and inventory management frameworks such as Just-In-Time (JIT) and Material Requirements Planning (MRP). - Professional certification in supply chain management or procurement, such as Certified Supply Chain Professional (CSCP), Certified in Production and Inventory Management (CPIM), Certified Professional in Supply Management (CPSM), or equivalent. - Direct experience with Epicor, particularly in a manufacturing environment where Epicor is the primary procurement and inventory system. - Direct experience with international sourcing, including suppliers in Europe and Asia; familiarity with import logistics, tariffs, customs documentation, and Incoterms. - Experience with cost reduction initiatives that have produced measurable results in expedite costs, freight costs, purchase price variance, or supplier-driven obsolescence. - Experience supporting a manufacturing company through enterprise resource planning implementation or migration. - Experience supervising or mentoring junior procurement staff, materials planners, or buyers. - Familiarity with the HVAC, data center cooling, industrial equipment, or related manufacturing sectors. - Working knowledge of one or more European languages, given the company's active operations in Europe. ## Specific Skills / Abilities ## Technical and Systems Knowledge - Working knowledge of one or more enterprise resource planning systems used in procurement and supply chain operations, such as Epicor, SAP, INFOR, NetSuite, or comparable platforms. - Working knowledge of product lifecycle management systems for bill of materials and engineering change management, such as Arena PLM or equivalent. - Proficiency in Microsoft Excel, including advanced functions, pivot tables, and the construction of analytical workbooks for tracking large numbers of purchase orders, vendor records, and shipment timelines. - Working knowledge of business intelligence and reporting tools such as Power BI, Tableau, or comparable platforms for procurement analytics and supplier performance reporting. - Proficiency in Microsoft Word, PowerPoint, and Outlook for documentation, presentation development, and structured supplier and internal communication. ## Professional Skills - Strong relationship management skills, with the ability to maintain productive, professional working relationships with vendors and contract manufacturers across multiple regions and over multi-year time horizons. - Strong written and verbal communication skills, with the ability to translate complex supply chain situations into clear, actionable reports for internal leadership and clear, professional communications to external supplier counterparts. - Analytical discipline and attention to detail. Procurement work is unforgiving of small errors in pricing, quantities, or part numbers, and the role requires comfort working with structured information at scale. - Ability to manage multiple concurrent supplier relationships, purchase orders, and escalations; meet recurring reporting deadlines; and adjust focus quickly when supply chain priorities shift. - Ability to hold a position firmly under commercial pressure, including in supplier negotiations, contract pricing discussions, and reconciliation conversations with manufacturing partners. - Ability to work independently in a remote environment, maintain steady communication with team members across multiple time zones, and contribute productively in both individual and group settings. - Professional discretion. The Procurement Manager will routinely handle non-public commercial information, including supplier pricing, contract terms, internal cost structures, and customer-facing pricing decisions. # Great Place to Work ## Enjoy… A fast-paced, entrepreneurial culture focused on innovation. A flexible, autonomous work environment. A culture of respect, learning and excellence. Experienced, highly talented experts as team peers. Growth and travel opportunities. A team of change-makers having a significant impact on people and the planet. # About Our Parent Company, Endeavour Energy Endeavour is the main hub—a self-sustaining incubation platform for innovation—within a larger ecosystem focused on sustainable infrastructure. It provides the space, time and all necessary resources to take advanced technologies from ideation through development to launch. Every day we are helping innovators to develop and launch global solutions to tackle global challenges, which is no easy task. Our teams work extremely hard because we all believe in Endeavour’s mission: to guarantee clean water and renewable energy to everyone, everywhere. We are working hard to decentralize infrastructure and deploy innovative energy, water and waste treatment solutions that are more sustainable and more profitable than those currently in existence. Our team of passionate change-makers want to leave the world better than the way we found it. Endeavour prides itself on hiring talented, highly motivated people because that’s what our mission requires. There is a strong sense of camaraderie between good-natured people who bring their A-game to work every day to make a difference. To work at Endeavour is to know that you are part of something special—something bigger than yourself. Today, we’re deploying solutions that are immediately scalable and profitable, including EV charging, data center cooling and waste to fuel systems. As we look to the future, Endeavour intends to remain at the forefront of innovation, taking on grander challenges based on the needs of our clients and of local economies. We hope that our **S**ustainable **H**abitat for **I**nnovation towards a **P**urpose (SHIP) will be a model that inspires people and businesses to **#jointhejourney.** Together we can combine the best of what technology and the natural world can offer to ensure a regenerative/sustainable world for generations to come. **Position**: Procurement Manager **Full-Time or Part-Time**: Full-Time **Reports to**: Senior Operations Manager **Location**: Remote (United States) with 20% travel requirement Contact: [recruiting@endeavourii.com](mailto:recruiting@endeavourii.com)