Procurement Manager

Job description

About This Position Under minimal supervision and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including the management of procurement staff, all formal and occasional informal source selection services, contract monitoring and contract administration services, category management, customer management, program management, and a range of advisement and technical support services in these same areas. This position will typically be responsible for soliciting contracts of the highest value, greatest complexity, and most public interest. Job Description: Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages one or more procurement units composed of supervisory, professional, and administrative staff; and provides recruitment, hiring, training, recognition, staff development, performance management, coaching, and progressive discipline. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management. Oversees multiple department customers managed by subordinate staff and directly manages department customers as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; and monitors and reports on the performance of departmental procurement plans. Performs program management for one or more programs as assigned; develops and maintains policy and procedural knowledge in assigned programs; develops program goals and objectives and strategies; monitors and reports on program performance. Performs, as necessary, source selection and contract formation services including occasional informal solicitations such as Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and leads cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQS); solicitations for Citywide, revenue generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods. Performs, as necessary, contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs, as necessary, category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on category performance. Responsibilities - Supervisor and/or Leadership Exercised: Responsible for full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed Knowledge of bookkeeping procedures. Knowledge of generally accepted accounting principles (GAAP). Knowledge of the preparation process of financial statements in conformity with generally accepted accounting principles. Knowledge of financial reporting concepts and preferred business practices. Skill in effective verbal and written communication. Skill in analyzing and interpreting financial records. Skill in processing large volumes of numerical data. Skill in performing basic mathematical calculations. Skill in classifying fiscal data and compiling fund level statements and reports. Skill in operating a personal computer and related equipment. Skill in designing spreadsheets and utilizing word processing and database software. Skill in analyzing, preparing, checking and balancing routine fiscal transactions and accounts. Ability to prepare accurate financial statements at an intermediate level of complexity. Ability to resolve problems or situations requiring the exercise of good judgment. Ability to establish and maintain good working relationships with other City employees and the public Minimum Qualifications: Graduation with a Bachelor’s degree from an accredited college or university, plus six (6) years of experience in a related field, including two (2) years in a supervisory or managerial capacity. Graduation with a Master’s degree from an accredited college or university may substitute for up to two (2) years of the required non-supervisory/managerial experience. Preferred Qualifications: Professional procurement experience in a governmental setting Professional procurement certification Experience developing strategic sourcing strategies based on market intelligence, risk insights, long-term organizational goals or other factors Experience leading and developing a procurement team Ability to travel to more than one work location Notes to Candidate: Position Overview: Manages the Austin Energy-embedded procurement team, composed of supervisory and professional staff. Performs advisory and technical procurement services to Austin Energy. Develops and maintains comprehensive market intelligence while demonstrating a nuanced understanding of the customer's industry dynamics and the sensitivities of the political environment. Collaborates cross-functionally with corporate procurement category managers to ensure adherence to an integrated organizational strategy and the elimination of operational siloes. Ensures an excellent customer experience while driving proactive procurement planning informed by strategic foresight and meaningful stakeholder engagement. Pay Range: $97,450 – $125,200 (Annual) Hours: Monday – Friday; 8:00 a.m. to 5:00 p.m. Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs. Staff eligible to telework must be in the office for at least 40% of their scheduled work week. Location: 4815 Mueller Blvd, Austin, TX 78723 Application Details: A detailed, complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. A cover letter is required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. A résumé is also required but will not substitute for a complete COA employment application. Resumes are not accepted in place of a completed online application. It is the responsibility of the applicant to provide detailed and relevant work experience, which would qualify them for the position. When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. Use of AI is strictly prohibited to respond to the application and during the interview process. Ple ase be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. Additional Details: Austin Financial Services may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. This position may require a skills assessment. If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. This position will require a pre-employment Criminal Background Investigation (CBI). If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. 90 Day Provision for Additional Vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. . JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued, and innovation thrives. Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security : Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth : Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country. . EEO Statement for City of Austin: The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.