Procurement Officer

givedirectly

Lilongwe, Malawi · Lilongwe · Malawi

Posted Aug 4, 2026

Other
Malawi Programs

Job description

GiveDirectly has delivered more than $1B in cash directly to 2+ million people living in poverty across 15 countries since 2011. We believe cash transfers are one of the most scalable, cost-effective, and dignified forms of aid, with the research to back it up. Our work has been covered by The Economist, NPR, TED, and The Washington Post. We are one of Time100’s Most Influential Companies of 2026.

Our culture is candid, analytical, and non-hierarchical. We support high ownership and real professional growth. Curious about what it's really like to work here? Read our values and hear from the people who do. If they resonate, this could be a great fit!

Role Overview

The Procurement Officer (PO) will support the Operations and Procurement Manager (OPM) in executing GiveDirectly's procurement function. The role is responsible for sourcing competitive quotations, prequalifying and managing vendors, and maintaining accurate procurement records, all of which feed directly into the OPM's oversight of the procurement policy, vendor relationships, and budget compliance. The PO will reward strong attention to detail, sound judgment in vendor evaluation, and a commitment to transparent, well-documented procurement practices.

Key Responsibilities and Duties

Source and compile competitive quotations from vendors for goods, services, and works, in line with GiveDirectly's procurement thresholds and policy
Conduct market surveys to identify potential suppliers and stay informed on current pricing trends
Prepare quotation comparison sheets and bid analyses to support the OPM's procurement decision-making
Support the process of prequalifying vendors, verifying business registration, compliance documents, references, and capacity as per the organisation’s procurement policy.
Maintain and regularly update a prequalified vendor database/roster, organized by category of goods or services
Support periodic vendor performance evaluations and follow up on any corrective actions with vendors
Coordinate with vendors on delivery, repair, and maintenance timelines for procured supplies, including equipment used by field officers and mobile phones used by recipients
Assist in the procurement of inventory, supplies, and equipment, and support implementation of GiveDirectly's procurement policy in day-to-day sourcing activities, as guided by the OPM
Prepare purchase requisitions, purchase orders, and procurement contracts for the OPM's review and approval
Maintain organized, audit-ready procurement records, including quotations, purchase orders, contracts, and vendor files
Ensure procurement processes comply with GiveDirectly's procurement policy and any applicable donor requirements
Flag procurement risks, delays, or instances of non-compliance to the OPM and management team in a timely manner
Provide periodic procurement status reports and trackers to the OPM, and support with ad hoc procurement-related tasks as needed

Qualifications and Experience

3 or more years of experience in a procurement, purchasing, or supply chain role
A bachelor's degree or higher in Procurement, Logistics or Supply Chain Management
Membership to professional bodies is an added advantage
Strong negotiation skills and sound judgment in vendor evaluation
High attention to detail and strong record-keeping/documentation skills
Strong verbal and written communication skills
Strong ownership mindset and ability to work in a self-directed manner
Experience using procurement, payment, or expense management systems (e.g. Tipalti, Nexonia, or similar) is an added advantage
Proficient with office software (Microsoft Office, Google suite, etc.), particularly Excel/Sheets
Comfortable operating in a culture of direct, candid feedback
Proficiency in English required

Working at GiveDirectly

GiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.

Flagging for US applicants: We invite you to "Know Your Rights" as an applicant.

Commitment to Safeguarding

As a global organization working with communities to eliminate extreme poverty, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the Misconduct Disclosure Scheme, and will systematically check with previous employers about any abuse or misconduct related matters involving potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens.

These efforts help us continue to build and maintain trust with the communities we work with, and prevent abuse to our recipients and staff.

**GD is committed to observing all local, national and international laws that protect people and basic human rights of all. GD is committed to a policy of “zero tolerance when it comes to preventing, reporting, or responding to any form of abuse or exploitation.” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.**

Reasonable Accommodations

We are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at careers@givedirectly.org with the email subject “Accommodation Needed”. We will work with you to ensure reasonable accommodations are made to support your needs.

Want to put your best foot forward on your GiveDirectly application? Take a look at our Candidate Application Prep Guide!

Referrals

Know the right person for this role? Please consider referring them. We offer a reward of $3,000 for a Senior Manager or above role, and $500 for a Manager role, paid if we end up hiring your referral. Thank you for sending great people our way!