Procurement Specialist

Job description

Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide. Our commitment to excellence has been recognized with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Our Corby Office is currently seeking a highly motivated and experienced Procurement Specialist to join our dynamic team. Key Responsibilities and Duties Procurement Planning and Sourcing Manage day-to-day procurement requests for goods and services, including agency, inspection, supplier, subcontractor and partner requirements. Clarify specifications, scope, budget, timescales and approval requirements with internal stakeholders before approaching the market. Research the market, identify suitable suppliers, obtain comparable quotations and make evidence-based recommendations considering cost, quality, risk, capacity and service. Negotiate pricing, service levels, lead times and procurement terms within delegated authority, escalating material risks or exceptions appropriately. Supplier Onboarding and Agreements Manage supplier, partner and subcontractor onboarding in accordance with Fulkrum procedures, including due diligence, accreditation, insurance, information security and other risk-based checks. Manage NDAs, MOUs, supplier agreements, agency agreements and subcontractor agreements using approved templates and obtaining Legal or Management review where required. Maintain complete supplier profiles, approval evidence, contractual records and registers, including renewal and expiry dates. Engage suppliers proactively before contract expiry and manage renewals, amendments or closures based on continuing business requirements and historical activity. Purchase Order and Procurement Control Process and manage purchase orders, including creation, approval, issue, amendment, budget monitoring, top-up and closure activities, ensuring compliance with agreed controls. Check that procurement commitments are supported by the correct approval, budget, quotation and contractual documentation before issue. Maintain accurate procurement trackers, records and audit trails, and provide clear status updates to relevant stakeholders. Supplier Performance and Value Monitor supplier performance against agreed quality, cost, service and delivery requirements and coordinate follow-up or corrective action where needed. Support supplier reviews and maintain appropriate performance information to inform renewal and sourcing decisions. Identify and deliver proportionate cost-saving and value-improvement opportunities through negotiation, consolidation, benchmarking and improved buying practices. Governance and Continuous Improvement Maintain supplier risk information and support the development and consistent application of procurement policies, procedures and control matrices. Monitor compliance with procurement policies and contractual obligations, escalating exceptions, conflicts of interest and control concerns promptly. Support internal and external audits and provide evidence of procurement decisions, approvals and supplier due diligence when requested. Improve procurement processes, templates, trackers and systems to increase efficiency, visibility and consistency across the business. Provide procurement input to wider business activity when requested; ownership of client bids and tenders remains with the Commercial team. Standard Responsibilities as a Fulkrum Team Member Work collaboratively with regional and functional teams to support consistent service delivery across Fulkrum. Maintain accurate records, trackers, documentation and system data relevant to the role. Ensure work is completed in line with Fulkrum policies, procedures, client requirements and applicable local processes. Identify process improvements, risks, inefficiencies or control gaps and raise these appropriately. Raise Non-Conformance Reports (NCRs), observations or improvement actions where required, and support corrective and preventive actions. Report deviations from agreed processes, quality standards, controls, HSE requirements or client requirements to the line manager or relevant function. Support the implementation of appropriate control mechanisms, follow-up actions and process improvements within the role holder’s area of responsibility. Handle confidential, commercial and personal information professionally and in line with company requirements. Skills and Qualifications: Essential: Practical experience in procurement, purchasing, supplier management or contracts administration, with the ability to manage routine procurement activity independently. Working knowledge of the procurement lifecycle, including sourcing, quotation comparison, supplier due diligence, negotiation, purchase orders and contract administration. Experience working with supplier, subcontractor or agency agreements, NDAs or similar commercial documentation. Sound commercial judgement and the confidence to challenge incomplete requests, unclear scope or non-compliant purchasing activity. Strong communication, organisation and attention to detail. Ability to work to deadlines, use initiative and manage competing priorities with limited day-to-day supervision. Confident user of Microsoft Office, particularly Excel, and relevant procurement, finance or business systems. Desirable: CIPS qualification, or active progress towards a relevant procurement qualification. Experience using an ERP, purchase-order or supplier-management system. Experience in energy, inspection, technical services, recruitment services or a comparable international business environment. Experience supporting procurement across more than one legal entity, business function or region. Why Join Us? This is an exciting opportunity for a driven Procurement Specialist to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you’ll make a tangible impact while advancing your career in the thriving global business sector. We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated. Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation. Apply now and become a valued part of our growing team! Fulkrum