Procurement Specialist-CORE

Job description

Job Summary Responsible for managing end-to-end procurement activities for local and international requirements, including sourcing, supplier development, RFQ/ RFP management, price negotiation, purchase order processing, expediting, logistics coordination, documentation, and supplier performance follow-up. The role supports workshop operations and project requirements by ensuring timely, cost-effective, compliant, and quality-driven procurement of parts, consumables, tools, services, and related materials in line with company policies, approval authorities, QHSE requirements, and Zahid Group procurement standards. Key Accountabilities Receive, review, and validate purchase requisitions to ensure scope, specifications, quantities, budget references, required delivery dates, and approvals are complete before sourcing. Identify, prequalify, evaluate, and maintain relationships with local and international suppliers to secure reliable, competitive, and compliant supply sources. Prepare and issue RFIs, RFQs, and RFPs; obtain comparable quotations; perform commercial evaluations; and support technical evaluation coordination with end users. Negotiate price, payment terms, lead time, warranty, delivery terms, and service levels while maintaining fair, ethical, and transparent procurement practices. Create, process, and follow up purchase orders, order acknowledgements, inspection requirements, shipping documents, goods receipt, invoice matching, and close-out documentation. Coordinate with operations, workshop, stores, finance, QHSE, and management to ensure materials and services are available on time and aligned with operational priorities. Track order status, expedite critical deliveries, manage supplier delays, and provide timely updates to requestors and management. Maintain accurate procurement records, supplier files, quotation comparisons, approval evidence, delivery records, and contract/PO documentation for audit readiness. Monitor supplier performance against agreed KPIs including on-time delivery, quality, responsiveness, documentation accuracy, and cost competitiveness. Support cost-saving initiatives, alternate sourcing, standardization, and spend visibility while escalating risks related to critical materials, sole-source suppliers, or urgent purchases. Comply with Zahid Group Code of Ethics, delegation of authority, procurement policies, QHSE requirements, and applicable company procedures. Knowledge, Skills and Aptitude Educational Qualifications & Certifications: Bachelor’s degree or diploma in Supply Chain Management, Procurement, Logistics, Business Administration, Engineering, or a related field. Professional certification such as CIPS, CPP, CSCP, or equivalent is preferred. Knowledge: Strong working knowledge of procurement, sourcing, supplier management, inventory coordination, logistics, incoterms, purchase order administration, and basic contract/ commercial terms.Awareness of oilfield, workshop, maintenance, repair, consumables, spare parts, tools, and service procurement requirements is preferred. Technical and General Skills: Supplier sourcing, quotation analysis, negotiation, expediting, purchase order processing, supplier evaluation, logistics coordination, and document control.Strong MS Excel and reporting skills; experience with ERP/ procurement systems is preferred. Language Skills: Fluent in English and Arabic.Excellent verbal and written communication skills. Experience: 3-5 years of procurement, supply chain, sourcing, or logistics experience, preferably in oil and gas, industrial services, maintenance, workshop, or heavy equipment environments. Key Interactions Key Internal Contacts: General Manager/ Department Heads.Operations/ Workshop/ Stores/ Finance/ QHSE Purpose of Interaction: Procurement planning, sourcing priorities, approval alignment, cost control, urgent requirements, and supplier performance updates.Requirement clarification, technical evaluation, material availability, goods receipt, invoice matching, documentation, and QHSE compliance. Key External Contacts: Suppliers/ Vendors/ Freight Forwarders/ Service Providers.Zahid Group Procurement/ Contractors / Government or Customs Agents Purpose of Interaction: Quotation requests, commercial negotiations, order follow-up, delivery coordination, warranty claims, supplier documentation, and performance management.Policy alignment, contractor onboarding, import/ export documentation, customs coordination, compliance support, and escalation of high-risk procurement matters. Supervisor/ Manager: General Manager Direct Reports: NA