Procurement Supervisor-F&A

Job description

Job Summary Monitor the activities of the procurement officers & develop sourcing strategies, coordinate with vendors, negotiate contracts, analyze costs, follow-up the deliveries, and implement cost reduction methods. Implement controls to ensure that the procurement procedures are conducted with the highest level of integrity, efficiency and effectiveness. Identify and develop relationships with new supplier and vendors and negotiate and screen offers from suppliers while maintaining the required specs, scope, quality & warranty. Key Accountabilities Process the procurement transactions on both M3 & Lotus Notes systems. Review the monthly ABC analysis report for his respective region and liaise with the contract management team to ensure that A&B suppliers are offering credit facility when applicable and have a valid contract/ agreement and ensure that quality of service is maintained. Liaise with the regional stakeholders of his region to obtain quarterly purchase forecast. Implement IAD recommendations to maintain appropriate processes and controls. Report all non-compliant/misconducts practices/activities against PCD policies and procedures. Work closely with the operations planning teams to build proper materials safety stocks. Assign the workload and ensure that all resources are efficiently utilized. Responsible for the assigned Region/Area forecasting, tabulating and the sourcing of the requested items material including parts, consumable, cables, safety materials etc., including logistics services, refurbishment and material handling services in a timely and cost effective manner, as well as manpower resources utilizing the use of SAP Ariba tools. Assist the departments in developing and implementing procurement best practices, processes and quality manual and set strategies. Maximize savings through proper forecasting, skilled negotiations and volume purchasing in coordination with department heads and responsible for the preparation and processing of purchase orders and documents in accordance with the company policies, budget and procedures, daily review on the distribution of POs to Procurement Officers and follow-up and co-ordinate delivery dates and payment terms with suppliers and end-users to ensure that all products/services are delivered on time and in good condition. Ensure closure of open orders and clearance of advance payments on a timely manner. Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers. Help source alternative new products, suppliers or sub-contractors to meet business needs. Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier. Maintain, log and record procurement transactions and pricing in the system. Report and record discrepancies or receipt of defective product or service and determine the root cause of a conflict with suppliers and take corrective and preventative measures to remedy the situation should it arise. Conduct meetings with suppliers and internal requesting departments and compile and submit a documented “Minutes of Meeting” with an action plan to the Procurement Manager. Achieve the department KPI’s and his set KPI’s. Knowledge, Skills and Aptitude • Educational Qualifications: University Degree in Supply Chain Management, Business Administration or equivalent • Knowledge : Knowledge of procurement related processes & sourcing methods. • Technical Skills: PC literacy with proficiency in procurement functions. negotiation skills • Language Skills: Fluency in both English and Arabic. Good communication skills, both written and verbal • Experience : Minimum of 5 Years of experience in supply chain management and/or procurement experience Key Interactions Key Internal Contacts: Procurement Manager. Divisions stakeholders Purpose of Interaction: Operational interactions. Liaison and support business requirements Key External Contacts: Suppliers / Contractors Purpose of Interaction: Both national and international Direct Reports: Procurement Officers