Producer

Job description

The Thuma team is looking for a talented and detail-oriented Producer to join our creative team. This role requires someone with strong organizational skills and production expertise, ensuring that all photo and video projects are executed flawlessly from concept to delivery. You'll work closely with our Art Direction team, photographers, videographers, and external vendors to bring creative visions to life while managing timelines, budgets, and logistics. Thuma’s Headquarters is based in the historic Presidio neighborhood of San Francisco. This role involves three to five days in office each week. ### You Will **Pre-Production** - Partner with Art Direction to turn creative briefs into actionable, feasible production plans and scope, including timelines, budgets, and resources. - Build production schedules, timelines, and call sheets, and develop cost estimates and budgets, including annual editorial budget planning. - Source and coordinate crew, talent, casting, photographers, videographers, stylists, and other vendors, plus locations, permits, and equipment. - Conduct production research and reference gathering, and keep moodboards and creative direction aligned with the brief. - Assess risk and build contingency plans; coordinate product samples, ensuring items are ordered, received, and stored ahead of production. - Lead pre-production meetings and coordinate across departments, stakeholders, and clients, including client briefings. **On Set** - Provide shoot supervision and overall production oversight, managing Thuma's internal studio productions end-to-end. - Coordinate crew, talent, photographers, videographers, stylists, hair & makeup, clients, and agencies on set. - Manage vendors, track shot progress, deliverables, and budget/resource allocation, keeping production pacing on schedule. - Run set-readiness checks and quality oversight, troubleshooting issues and facilitating live problem-solving under pressure. - Keep the team, stakeholders, and clients updated throughout the day, managing time, approvals, and on-set product sample logistics. **Post-Production** - Coordinate wrap logistics, equipment returns, invoicing, budget reconciliation, and expense tracking. - Manage handoffs to edit, retouch, color grading, sound mix, and motion graphics teams. - Plan review sessions, consolidate feedback, and coordinate revisions through to final client approval and deliverable QA. - Maintain master asset management, version control, file delivery, archiving, and distribution/campaign rollout support. - Run production debriefs, capture lessons learned and team feedback, and report on project closeout and campaign delivery. **Ongoing & Cross-Functional** - Operate with a resourceful, scrappy mindset, maximizing production value while working efficiently within timelines and budgets. - Manage multiple productions simultaneously and relationships with external vendors, agencies, and freelance talent. - Own administrative tasks including digital file management, contract coordination, and production documentation. - Continuously improve workflows, provide proactive stakeholder updates on risks and timeline changes, and oversee product sample and storage unit inventory. ### This Might Describe You - 3–5 years of production experience, ideally in-house, marketing, or agency, managing photo/video productions from concept to delivery. - Strong negotiation and budgeting skills, translating creative vision into efficient, cost-effective execution. - Exceptional organizational and project management skills across multiple timelines, workflows, and stakeholders. - Calm, solutions-oriented communicator with meticulous attention to detail in file organization, documentation, and asset management. - Strong grasp of the creative development process, digital asset management, file types, and delivery specifications. - Experience with Asana or similar tools, and studio management experience, are a plus. ### Why Join Us - **401(k)**: Participation in our 401(k) program with company matching up to 6% of your contributions. - **Benefits\***: Comprehensive medical, dental, and vision coverage with generous employer contributions, 100% paid parental leave, and company-sponsored One Medical and WellHub memberships. - **Equity**: Participation in employee stock option plan. - **Flexible by Design**: We operate with a high-performance mindset, paired with thoughtful flexibility—flexible hours, flexible PTO, and a hybrid approach that supports both focus and balance. - **Time to Recharge**: Enjoy 13 company holidays each year to rest, reset, and celebrate what matters most. - **Employee Discount\*\***: 40% off almost all Thuma products. - **Cell Phone Stipend**: $100 per month to support work-related phone use. - **Commute Reimbursement**: Up to $150 per month for commuting to our office. - **Room Upgrade**: A complimentary product credit upon joining, valued at up to $3,000. \*\* Some exclusions may apply \* Eligibility for compensation, benefits, and perks may vary based on employment status (e.g., full-time, part-time, temporary), work schedule, and applicable holiday policies, and are subject to the terms of the relevant plans and company guidelines.