Production Executive, Studios

Job description

Who We Are: IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. Job Title: Production Executive Department: IMG Studios – European Tour Productions (ETP) Golf Main Purpose of Job To ensure operational excellence across a portfolio of live and non-live golf content. Accountable to the Head of Golf Content ensuring that content is produced efficiently, on spec, on budget and is compliant. To lead and line manage the Production Management team providing support, guidance and troubleshooting, whilst also taking responsibility for their development including training, coaching, and dealing with performance management issues. Working closely with the Head of Finance to ensure budgets and cost forecasts are available and accurate. Also working with Legal and Risk Management teams to ensure compliance and best practice. A senior lead in the department, representing the values of IMG, championing initiatives including Sustainability, DEI strategies and Mental Wellbeing. Reports To: Head of Golf Content Direct Reports: Production Managers & Production Coordinators Indirect Reports: None Hours of Work: Average 40 Hours per week Contract Type / Length: Permanent Location: Stockley Park IMG Studios is searching for an experienced and talented Production Executive to join our busy and dynamic golf team. Supporting the Head of Golf Content and Head of Production and overseeing a team of Production Managers (PMs) this is a senior, client-facing role that will oversee and drive the day-to-day production output for European Tour Productions golf content. Live events take place year-round globally and include World Feed coverage of the DP World Tour. The adjacent non-live content team produce Challenge Tour events, Digital, and Original & Branded content. This is a challenging and demanding role that links up production and all the shared services, including Finance, Legal, and Risk Management to ensure operational excellence. Key Responsibilities and Accountabilities Finance Oversees multiple cost trackers, across a range of scales, providing recommendations to Producers and Production Managers for bringing budgets in on target. Advising the Executive Producer/Producer, Head of Production, and Head of Finance (HoF) in situations when concerns arise. Submit monthly financial forecasts - effectively project managing the process to ensure timely delivery by the production management team alongside narrative on variances. Ability to interpret editorial brief into a schedule for budgeting/operational purposes across a season. Budgeting for new and existing complex live events or shoots with multiple stakeholders. Alongside HoGC, HOP, other PEs & HOF ensure that there is a clear project plan and timetable for the annual budget round ensuring that key stakeholders and the PM team deliver all elements in a timely way. Create comparative financial documents to aid client decision-making. Legal Manage larger commercial negotiations with key event suppliers and Legal team. Ensure all crew and suppliers are appropriately contracted for services provided. Ensuring appropriate legal paperwork is in place to include, but not limited to, Freelancer T&C’s, 3rd party supplier contracts, on-screen team agreements, other rights agreements etc., for all the programme areas the Production Executive is responsible for. Work with other PEs/HOP to feed into commercial and legal discussions for cross-departmental/multi-year suppliers. Liaise with Executive Producer on various schedules, including commentary, freelancers, and staff, and ensure contracts are issued, negotiated and signed. Manages issues within freelance and crew teams which may arise. Ability to draft deal memos to third party suppliers and ensures Company's commercial interests are met. Proactively suggests and implements solutions to standard contractual issues. Uses judgement to know when to escalate legal issues to HoGC / HOP / Legal. HR Line manage a team of PMs, providing training and support to enable them to do their job and professionally develop, as well as dealing with performance management issues. Manage appraisals, conduct 1:1s, create personal development plans, and ensure wellbeing of the PM line reports. Liaising with the HR team as appropriate. Partake in recruitment process when needed for PMs and PCs. Keep up-to-date with employment/tax legislation including HMRC’s Film & TV guidelines and ensure freelance bookings are compliant with current IR35 policy. Ensure Working Time Directives and local employment legislations are followed in events/shoots. Ability to proactively identify and manage employee relation risks in advance of them becoming issues. Effectively manage team relationships within portfolio. Mentor and develop more junior team members. Technical Key point of contact for Outside Broadcast (OB) suppliers. Working closely with Technical Managers (TMs) to ensure best service is retained and issues are raised in a timely manner. Recommend alternative workflows and work closely with TMs on pathway to increased remote production. Manage share of regular suppliers and run regular OB supplier meetings, keeping a track of risks and issues and escalate when necessary. Consult with Distribution team / TMs to assist with the development of technical productions plans, and the ability to convert those plans into budgets and schedules. Work with TMs to ensure supplier quotes are correct and include all necessary kit and crew to service requirements. Risk Management Provides tactical approach to Security, Health & Safety (H&S), and Risk Management on events/shoots. Ensure all shoots are risk assessed by Producer and PM, and appropriate H&S and insurance sign-off has been given. Ensure teams have required H&S training (safe management of productions). Work with other PEs and Risk Management to develop policies to ensure best practice is undertaken. Assists with insurance queries and liaises with Risk Management team when necessary. Operational Forward plan and set-up new and challenging events, including block booking of flights, hotels and identifying and negotiating with key suppliers before handing off to designated PM. Implements roadmaps/project plans and effectively communicates progress to HoGC and HOP. Assign workload across live production management team. May be required to PM some events/shoots where necessary. Run regular event ‘milestone’ meetings with team, and closely liaise with EPs to ensure editorial needs are met. Recommend methods to facilitate reduced costs and increased efficiency to enable creative vision to be achieved on-screen Advance planning with resource and scheduling requirements. Drive integration of the live and non-live teams to ensure efficiencies and collaboration is maximised. Implementation of ETP policies e.g. Travel Policy and responding to associated queries. From time to time will be expected to cover Production Managers’ leave as necessary. Occasional travel to an event may be required. Oversee the delivery of all programme material, ensuring that all paperwork and re-billing is satisfactorily completed meeting necessary timetables. Advise on complex shipping of people and kit to international events. To provide commercial/compliance advice to the programme producers during formulation of editorial policy. Values Role model inclusive behaviours. Ensure that IMG’s Diversity, Equity, and Inclusion initiatives are implemented and championed. Work closely with colleagues during pre-production, production and post-production to champion and progress IMG’s ‘GreenToScreen’ sustainability goals and reduce the production’s carbon footprint wherever viable. Actively seek diversity of thought and create an environment where everybody feels comfortable to express their view. Ensures Albert data is delivered for certification by PM team. You may also be required to carry out any other duties which are within the scope and purpose of the job Unusual Challenges or Circumstances Opportunity to travel to shoot / OB location, including internationally may be necessary. Occasional weekend work may be required on special events, but not regularly. DOILS would be available for days worked in addition to usual working pattern. Key Results Areas Effective and professional management of all production management functions. Fully compliant content delivered on time, to schedule and within budget. All necessary paperwork, contracts, insurances, risk assessments are in place for productions under Production Executive control. Compliance with Company procedures and championing of Company’s Sustainability/DE&I/Mental Health initiatives. Ability to vary management styles to build inclusive and diverse teams and resolve conflict effectively. Happy, engaged production management team. HoGC, HOP and HoF have required info (eg. Cost forecasts) in a timely manner. Knowledge and Experience Previous experience as a Line Producer or Production Executive; or extensive experience working as an established Production Manager with Live event credits and the ability to demonstrate financial, legal, risk, and people management skills and the ability to deal with these areas autonomously. Project management skills with the ability to keep across a significant number of productions whilst enabling the production management team to deliver on the detail. Knowledge of Outside Broadcast workflows. Experience of working on a variety of projects including live events. Experience of managing production teams (including production staff at Production Manager and Production Coordinator level). Extensive knowledge of archive clearance, music clearance, filming permits, contracts, insurance, risk assessments and Health and Safety. Solid understanding of employment/tax law, and experience negotiating agreements. Previous experience of creating, managing, and tracking large programme budgets. Ability to interpret editorial brief into a schedule for budgeting/operational purposes. Proven experience of possessing the ability to identify and solve problems. Previous experience of dealing directly with clients/federations/broadcasters. Skills and Abilities Excellent organization and communication skills (both written and verbal). Excellent interpersonal skills (when to employ tact, professionalism, diplomacy, discretion). Ability to communicate & influence across a broad range of stakeholders. Uses own initiative and has the ability to work well as part of a team as well as independently without close supervision. Previous experience of working to tight deadlines, working effectively under pressure. Experience of working across multiple productions, effectively managing and prioritizing workload. Good technical knowledge to facilitate solutions and improvements to production workflows. Solid Microsoft Excel + Word skills. Qualifications and Training Safe Management of Productions (Health & Safety) training. This will be provided if current training is not up to date. BAFTA Albert sustainable production training (or equivalent). This will be provided if current training is not up to date. Aptitudes Positive, professional, and pro-active approach to work. Willingness and desire to have a positive impact on a team. Ability to keep across a number of projects and identify when support is required. Honest, reliable, and a team player. Ability to critically analyze current workflows and working practices with a view to improving and adapting, and finding creative solutions. A sense of fun! Working Conditions This is a permanent position This role will be based at Stockley Park. Working hours are 9:00 – 17:00, Monday to Friday May be required to attend (and travel to) locations, including other IMG buildings and meetings, or to industry events. TKO EEO Statement: TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. 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