Professional House & Estate Manager

Job description

Title: House & Estate Manager Location: St Louis, MO (Town & Country, 63131) Employment Type: Part-time, 25-30 hours per week (25 hours guaranteed) Schedule: Primarily daytime hours; flexible schedule required with one day or half-day twice monthly dedicated to lake house property visits (Innsbrook, approximately 45 minutes away) Compensation: $35-40/hour, based on experience Start Date: ASAP Requirements Maintain a smoke-free environment Reliable transportation with valid driver's license and clean driving record CPR and First Aid preferred Tech-savvy with ability to manage smart home and security systems, basic troubleshooting, and proficiency in creating digital lists and tracking systems (e.g., Google Sheets, shared family Skylight calendars) About Our Family We're a busy, energetic family of five in Town & Country navigating an exciting new chapter as we move back into our newly renovated home. With three kids (a rising high school senior, third grader, and first grader), plus a lake house property, our household runs at full speed. Between real estate entrepreneurship, multiple youth sports schedules, school activities, and family time, we're looking for a proactive partner who can help us stay ahead of the daily operations rather than constantly catching up. Our home is designed for entertaining and family connection, with beautiful new spaces that need thoughtful systems and ongoing maintenance. We value clean living and appreciate someone who brings mature, capable energy to our team. We want to focus on being present parents rather than drowning in household logistics, and we need someone who can help make that happen. Who You Are / What We're Looking For You're a self-starter who is energized by creating order and solving problems before they arise. You've been on teams before and understand the importance of stepping in to help where it is needed to lighten the load for others. You know what it means to anticipate needs and take ownership. You're outgoing, personable, and comfortable being an integrated part of a family's daily rhythm, including interacting with kids and teens. Most importantly, you're proactive. You don't wait to be told what needs doing; you see what's needed and make it happen. You're organized, detail-oriented, and mature enough to handle the varied demands of managing both a large primary residence and a second property. You are tech-savvy, able to navigate smart home and security systems efficiently, and comfortable using and/or learning digital tools such as Google Sheets or shared calendars (Skylight) to streamline household operations. You are able to maintain oversight of both the big picture planning and the day to day tasks simultaneously. You communicate effectively, ask questions when needed, and bring solutions rather than problems. You're someone the whole family can connect with and rely on. If you are a team player who thrives in environments where you can truly make a difference in the lives of a family, we would love to hear from you. Key Responsibilities Household Organization & Maintenance Create and maintain organization systems throughout the home, with particular focus on kids' playroom, kitchen, mudroom, garage, and storage areas Perform daily resets: load and unload dishwasher, wipe surfaces, vacuum high-traffic areas, take out trash Prep home for weekly cleaning crew Manage seasonal swaps for clothing, décor, bedding, and holiday decorations Monitor kids' clothing sizes and make recommendations for replacements as they age out of items Coordinate donations and Facebook Marketplace reselling (significant need during initial move-in phase and ongoing) Inventory & Errands Maintain and manage running household supply lists with the family Shop for groceries (in-person) and household supplies Handle mail sorting, package receiving, and box breakdown Complete returns, dry cleaning pickups and drop-offs, gift shopping, and other miscellaneous errands as requested Meal Support Coordinate with weekly meal prep chef on planning, scheduling, and purchasing food Prepare ingredients for 1-2 dinners weekly so meals are ready to cook (e.g. chopping vegetables, marinating proteins) Batch prep healthy grab-and-go items: wash and cut produce for snacks, make ahead breakfast options (e.g. protein balls or muffins) Ensure kitchen is clean and organized at all times Laundry & Linens Wash, fold, and organize family laundry, paying special care to hang-dry delicate items and stain treat as needed Rotate and clean bathroom towels at least once weekly Coordinate with cleaning crew on bedding changes by washing and laying out clean linens Maintain tidy and well-stocked laundry areas, especially mudroom Estate-Level Oversight Primary Residence: Oversee weekly cleaners, contractors, and landscapers Research and coordinate repairs, maintenance, and quotes for service providers Manage seasonal property needs (either perform tasks or coordinate vendors): winterize and de-winterize sprinkler system, check sprinkler heads, coordinate mulch delivery Monitor outdoor systems and spaces for maintenance needs: spray down covered patio weekly, clean grill station, refresh cushions, maintain turf around pool area, clear leaves and debris from pool Coordinate professional servicing for and oversee hot tub, cold plunge, and saltwater pool Vehicle maintenance as needed, including coordinating routine service, keeping vehicles fueled and clean, and tracking registration and insurance renewals Proactively change lightbulbs and batteries in smoke detectors and door locks as needed Operate and troubleshoot smart home systems, security systems, and connected devices to ensure functionality and family safety Lake House at Innsbruck (Approximately 2x Monthly Visits): Walk property to ensure systems are functioning and nothing is out of alignment Prepare property for guests: arrange grocery and supply delivery, turn on house systems, check water filtration system, ensure property is guest-ready Proactively replace batteries in door locks, smoke detectors, etc. and replace light bulbs as needed Coordinate with cleaning, landscaping, and other vendors Maintain Polaris utility vehicle: ensure battery is charged and functioning, take on occasional drives, etc Manage winterizing and un-winterizing of A-frame property Administrative & Personal Assistant Support Manage family email account for school communications and ensure parents have access and awareness to necessary information Enter all school events and reminders into shared family calendar system to ensure all aspects of planning are carefully managed Coordinate and schedule appointments (e.g. kids’ physicals) with follow-up reminders scheduled on the shared calendar Help research family trips and assist with travel logistics as requested Deep Cleaning & Special Projects Deep clean refrigerator, oven, and gas cooktop on regular basis Create intentional and accessible organization system for holiday and seasonal decorations Create organization systems and oversee maintenance for garages, kids' drop zone(s), mudroom, and storage spaces Clean and maintain Dyson fan filters Prep (including cleaning, organizing, and preparing food) for family entertaining and holiday hosting as needed (at both primary residence and lake house property) Family Support Provide occasional backup for school pickups or drop-offs as requested Prepare and pack kids' travel needs, including snacks, technology, and clothing How to Apply Please submit: A short introduction letter Your updated resume Three professional references with contact information Note: This role requires a background check. 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