Professional House Manager & Family Operations Assistant | Part-time | Sycamore, IL

Job description

Title: Part-time House Manager & Family Assistant | Sycamore, IL Location: Sycamore, IL 60178 Employment Type: Part-time | 15-20 hours per week (15 hours guaranteed) Schedule: 3 shifts per week with Monday, Wednesday, Friday mornings preferred. Flexibility for the right candidate. Note: Summer hours may increase, and the ideal candidate is open to expanded availability during that season. Compensation: $32-$36/hour Start Date: ASAP Requirements Must be authorized to work in the United States Maintain a smoke-free environment Reliable personal transportation required (mileage reimbursement provided for work-related driving) Comfortable working in a home with a dog (4-year old mini goldendoodle) About Our Family We are an active family of four based in Sycamore, Illinois. Our household runs at a high energy pace, anchored by two kids who are deeply involved in travel sports and a schedule that shifts week to week depending on practices, games, and road trips. One parent works fully from home in a demanding leadership role and manages a packed calendar of back-to-back meetings with household chores and travels for work one or two days per month. The other parent divides time between a home office and outside work. We also share our home with a sweet, friendly small dog who loves everyone she meets. We are a get-it-done family. We care about keeping our home organized and our routines running smoothly even when life gets chaotic. We have a weekly cleaning team that handles deep cleaning on Wednesday afternoons, and we are looking for someone to support the everyday rhythm of the home: the laundry, the meal prep, the errands, the resets, and all the things that fall in between. We value a clean, uncluttered home and put a lot of thought into how things are organized, even when real life makes that a challenge. We are warm, flexible, and appreciate someone who can work independently and take initiative. We communicate with respect and directness, and we genuinely want this to be a great working relationship. Who You Are / What We're Looking For The right person for this role is self-directed, observant, and takes pride in a job well done without needing a to-do list handed to them each day. You notice what needs to be done and you do it. You are the kind of person who would rather take action and check in afterward than wait around for permission on routine tasks. You have strong executive function, a natural eye for organization, and an ability to hold a lot of moving pieces in your head at once. You are comfortable working in an active household alongside someone who is heads-down and unavailable during much of the day. You can communicate clearly and briefly, check in at the start and end of your shift, and handle the rest with confidence. While an average day may not leave much time to chat, you are still someone who will invest into building a successful long-term relationship with the family (including the family dog and kids). Experience with family cooking and a good understanding of healthy, practical meal prep is a strong plus. You also likely have experience working with children, and are comfortable being a proactive and engaging presence with kids. You take pride in a tidy, well-run home, and you bring a calm, capable energy that makes everything feel more manageable for the family you support. Key Responsibilities Laundry & Linen Care Wash, fold, and put away laundry for the full household Special garment care: hang dry all athletic wear, spot treat and care for sports uniforms, and follow all general care guidelines Wash and rotate sheets and towels on a weekly basis Keep laundry areas tidy and well stocked Meal Support Prepare 3-4 family dinners per week based on a provided meal plan, ranging from full cooking to ingredient and component prep Plot meals throughout the week to align with family Skylight calendar (e.g. crock pot meal for a busy sports evening) Process and prep produce (wash/chop/properly store) so it is ready to use throughout the week Create grocery lists and place orders for delivery or pickup based on provided recipes and monitoring the pantry and fridge stock Follow family preferences: higher protein, vegetables at every meal, simple and wholesome Handle kitchen clean-up and maintain a tidy kitchen throughout the day Household Organization & Maintenance Perform daily resets: dishes, wiping counters and surfaces, general kitchen and common area tidying between weekly cleaner visits Maintain and support household organization systems throughout the home Manage seasonal clothing transitions for the kids, pulling out-of-season and outgrown items and organizing for donation Assist with packing and unpacking for sports weekends and family travel, including gear, dry goods, and suitcases Care for approximately indoor plants and water outdoor plants in summer months Assist with light event and hosting prep for Thanksgiving and occasional gatherings (pool cookouts, etc.) Deep Cleaning & Special Projects Perform regular fridge cleanouts and occasional deep cleans of oven, baseboards, and interior windows as needed Dust and vacuum the basement on a recurring basis Organize and maintain the basement pantry overflow area, including dry goods, paper products, and cleaning supplies; flag and discard expired items Organizational projects as requested Inventory & Errands Restock pantry, fridge, and household supplies and distribute from basement storage throughout the home as needed Maintain a running list of pantry and household goods (including pet supplies) Handle returns, gift shopping, donation drop-offs, and miscellaneous errands as needed Occasionally drop off or pick up the dog from daycare Manage mail and package handling: sort mail, unpack deliveries, put items away, flag time-sensitive items (including refrigerated items) Make UPS/FedEx runs with receipt documentation as needed Break down and recycle boxes Family Support Provide backup school drop-off and pickup as needed (not primary) Offer light onsite presence and supervision during brief periods when a parent steps out Additional Property Support Support rental properties as requested: deposit checks, collect monthly deposits, drop keys to vetted tenants, etc Opportunity to grow in hours and scope for rental property support Travel to second property approximately one hour away for organizational or cleaning support on very rare basis How to Apply: If interested, please submit the following: A brief letter explaining why you would be a great fit for this position Your updated resume At least 3 professional references with contact information Note that this role requires a background check. When you apply with Sage Haus, you’ll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don’t worry — you can unsubscribe at any time if it’s not for you.