Program Compliance and Data Manager

Job description

The Program Compliance and Data Manager works with the Education Department Chair, Program Coordinators and Directors, and individual course Instructors to oversee the ongoing and periodic review processes of accreditation and compliance for the University’s educator preparation licensure programs primarily and non-licensure programs secondarily. The position involves data collection, analysis, and reporting that supports compliance across all UNH educator preparation programs, university wide. Core responsibilities include preparing for state, regional, and national accreditation processes and reviews; organizing and coordinating all surveys and graduate placement data for the Department; advising educator preparation students of licensure requirements and pathways in “pre-advising”; and preparing and providing appropriate student and program data to the Director of Educator Preparation, the Chair of the Education Department, UNH and USNH leadership offices, and appropriate public stakeholders for varied reporting requirements. The position requires a high degree of independent judgment, strong data-management and systems expertise, and the ability to coordinate across departments, colleges, and external agencies such as the New Hampshire Education Department. This position is not considered essential staff (i.e., it is not required to report to work during curtailment). Duties/Responsibilities Data Management: Compliance (30%) Maintain Professional Education Standards matrices (ED 500s and ED 600s). Maintain PEPP (Programs Approved for Educator Preparation) advising worksheets. Manage candidate- and course-based assessment systems (e.g., Canvas Outcomes): Set up assessment sites, field questions from instructors and students about candidate- and course-based assessment systems, and maintain repositories of candidate work for 5+ years. Serve as the primary contact for instructors on program/candidate assessment tools and databases; assist faculty with designing assessments, rubrics, and reporting structures in databases. Coordinate communication between course leads and adjuncts for all courses, and support syllabus compliance for all Education Department and educator preparation (UNH-wide) courses. When databases or state/university requirements change, research and recommend new tools or functions to the Director of Educator Preparation and the Chair; attend database trainings and serve as the contact person liaising with vendors and UNH IT on compliance needs and database products. Manage program assessment systems, including year-end Qualtrics surveys of interns/student teachers, recent graduates, clinical educators, and hiring principals; distribute surveys, track response rates, and prepare reports for the Director of Educator Preparation and curriculum advisory committees. Collect post-graduation employment and graduate placement data. Data Management: Candidates (25%) Run Webi/Workday reports of students enrolled in undergraduate majors associated with a PEPP (i.e., a licensure pathway); confirm with program coordinators the list of students anticipated to apply to a PEPP. Support administrative tasks in GradLeaders; respond to questions from students, advisors, and program coordinators regarding GradLeaders; and assist the Clinical Coordinator, as needed, with GradLeaders tasks. Prepare audits of student records, including documentation of transfer credits, for degree completion, obtaining advisor sign-off. Prepare audits of student records, including documentation of successful completion of culminating assessments, for licensure completion, obtaining licensure officer sign-off. Accreditation Support (25%, increases prior to accreditation visits) Prepare for state and national accreditation visits in conjunction with the Department Chair, Director of Educator Preparation, and appropriate faculty: participate in reviewer training; establish timelines; schedule meetings for faculty, staff, and the Steering Committee leading up to the visit; create the onsite visit agenda; coordinate reviewer reimbursements, hotels, and meals; support Exhibit Room design; collect and organize student and program data with the Director; and manage documents provided by departments for the Exhibit Room. Support self-study preparation and any rejoinders, collecting and organizing student and program data to demonstrate standards compliance. Write and submit the NHED Annual Report. Write and submit the Title II Report. Information Dissemination & Other (20%) Communicate changes in standards and administrative rules to departments and colleges with PEPPs. Communicate updates and changes in standards and administrative rules affecting application and entrance processes to college and school admissions teams. Field student questions regarding licensure and assist with responses to common licensure questions, as directed by the Licensure Officer. Maintain websites, SharePoint sites, and flyers regarding licensure requirements (BASA, licensure testing). Support data collection and reporting for external college surveys, such as U.S. News & World Report. Coordinate information sessions, advising sessions, and orientations at various program checkpoints; advise prospective students. Collect, process, and track clinical educator tuition waiver requests. Participate in department, college, and university committees that support the work of accreditation and licensure. Depending on candidate qualifications/interest and Departmental need, the position may involve opportunities to teach courses at the undergraduate or graduate level. Requirements Minimum Acceptable Education & Experience: Bachelor's degree in Education or a related field Experience supervising pre-service or practicing teachers Experience with technology such as database and website management and Workday/Webi reporting. Knowledge, Skills & Abilities: Collaborative interpersonal skills to work both within and outside the University. Formal training and current knowledge of educational practice and assessment. Strong data-management, database, and systems skills, including assessment-management platforms (e.g., Watermark Taskstream / Student Learning & Licensure, Canvas Outcomes) and reporting tools (Webi/Workday). Ability to interpret and apply state, regional, and national accreditation and licensure standards and administrative rules. Strong attention to detail and accuracy in auditing student records and managing compliance data. Effective written and verbal communication skills, including preparing reports for institutional and external stakeholders. Ability to manage multiple deadlines and coordinate across departments, colleges, and external agencies such as the NH Education Department. Preferred Qualifications: Advanced degree in Education (e.g., M.Ed., Ed.S., CAGS, Ph.D.) or a related field. Experience in educator preparation, accreditation, or program compliance in a higher education setting. Familiarity with New Hampshire Education Department licensure requirements and PEPP processes. Experience preparing state or national accreditation self-studies and reports (e.g., NHED Annual Report, Title II). Experience with GradLeaders or a comparable student life-cycle/placement system. Applicant Instructions: Applicants should be prepared to upload the following documents when applying online within the My Experience: Resume/CV section of the application: (Maximum of 5 Documents) Resume/CV Cover Letter Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed. The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry. EEO Statement The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status. Compensation Pay Range: $45,790.00 - $81,530.00 The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources Location: Durham