Program Delivery Coordinator

Job description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We are seeking a Program Delivery Coordinator to join our team. This position is hybrid based out of Mississauga. We seek a proactive professional to support senior leadership across multiple programs in Canada, ensuring timely, accurate reporting and effective stakeholder communication. The successful candidate will report to the Program Delivery Director. The purpose of this role is to support AECOM Canada’s program management senior leadership by preparing executive-ready reports and presentations, tracking program performance metrics, and coordinating cross-functional program delivery activities. This includes partnering with Project Controls to integrate schedule and cost data, leveraging company financial systems and cornerstone tools, and communicating insights, risks, and recommendations clearly and confidently to senior stakeholders. 🔧 Responsibilities • Prepare executive-ready reports and presentations for senior leadership across multiple programs, including staffing status, cashflow and cost performance, schedule status, KPIs, risks, and issues. • Use Microsoft Excel, PowerPoint, and Word proficiently to produce high-quality deliverables that meet reporting standards and timelines; present updates and key findings to senior management as required. • Collaborate with Project Controls for each program to analyze program-specific cost and schedule data, integrate earned value and performance metrics, and produce accurate, timely reporting outputs. • Work within company financial systems; develop proficiency in cornerstone tools to structure and provide cost, schedule, and performance data in control-ready formats. • Apply financial terminology and measures to interpret and articulate the impact of program actions; assist in analyzing financial and project data to identify key issues, trends, and variances. • Support trending and forecasting activities; prepare progress and cost-impact analyses and participate in cost review meetings. • Use drawings and specifications to help establish and maintain baseline data; assist with creation and maintenance of baseline budgets. • Collect and analyze manpower, labor-hour, and labor-cost data versus budgets and funding limits; track purchase orders, subcontract commitments, and expenditures. • Manage and organize contractual documents and correspondence in SharePoint to ensure accuracy, accessibility, and compliance; assist with reviewing contractor invoices as required. • Review and interpret contract terms, client mandates, and scope requirements to align reporting, risk identification, and recommendations with contractual obligations. • Apply scope control and change management practices; support baseline management and change control processes in coordination with Project Controls and delivery teams. • Demonstrate exposure to scheduling concepts and cost/schedule integration; support performance management and the overall project reporting process. • Provide on-demand support to multiple programs—assisting dedicated program teams with ad hoc tasks such as program initiation, mobilization, and staffing coordination—adapting to shifting priorities. • Gather data to inform procedure development and continuous improvement across programs. • Commit to ongoing capability-building in program management through AECOM University and on-the-job learning alongside senior colleagues. Qualifications Minimum Requirements • Bachelor’s degree in Engineering, Business Administration, Project Management, Finance, or related field + 3 years of relevant experience, or demonstrated equivalency of education and/or experience • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) with demonstrated ability to produce professional executive-level deliverables • Strong written and verbal communication skills, with the ability to present confidently to senior audiences Preferred Requirements • Typically, a minimum of 5 years of professional experience in program or project coordination, reporting, or Project Controls support within engineering, infrastructure, or construction environments • Familiarity with Project Controls principles including scheduling (CPM), cost management, earned value analysis, trending and forecasting, baseline and change management • Experience using SharePoint or similar document management platforms for contract administration and records management • Understanding of contract structures, client mandates, and scope interpretation in professional services or major infrastructure delivery contexts • Experience supporting multi-program environments and adapting quickly to competing priorities and deadlines • Certification or coursework in Project Management (e.g., PMP, CAPM) or Project Controls (e.g., EVP, PSP) is considered an asset • Experience with data visualization or business intelligence tools (e.g., Power BI, Tableau) is an advantage Additional Information This position is hybrid based out of Mississauga. At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. Artificial intelligence will be used to support the screening, assessment, and selection of applicants for this role. Final hiring decisions are made by the hiring team.