Program Management Analyst

Job description

NextGen Federal Systems is currently seeking a Program Management Analyst to support the US Marshals Office. ### Duties and Responsibilities - Act as primary Point of Contact (POC) for all Program inquiries, financial matters, and administrative support. - Program Operational Support: - Assist on memorandums, policy and Standard Operating Procedures (SOP) at the direction of the Chief Inspector AWS III - Compile weekly and annual statistics related to the video program. - Assemble necessary documentation for submission to the Training Division for video related training programs. - Oversee and manage the Program Request Tracker, ensuring accurate tracking and timely updates. - Assist Chief Inspector AWS III with electronic records management using agency-specific software, ensuring proper organization and compliance. - Gather, identify, and analyze information derived from Law Enforcement databases to generate operational and intelligence reports as needed. - Financial Support: Maintain and monitor AWS Spectrum funding; ensure funds are used in accordance with AWS III Spectrum Auction guidance. - Input and reconcile financial transactions into United Financial Management System (UFMS). - Prepare and generate financial status reports, ensuring accuracy and timely delivery. - Prepare requisition documents for procurement of supplies, service and equipment. - Review funding requests for accurateness and necessary approvals prior to obligating money - Work closely with USMS management to ensure accruals and obligations are accurate. - Verify payments sent via the Invoice Processing Platform (IPP); research and resolve problems with invoices and ensure proper payment. - Serve as a POC with any Vendor-related/payment issues, with the ability to analyze issues, communicate effectively with vendors when complications or errors arise, and resolve them promptly. - Review all vendor invoices for accuracy; POC for invoices in dispute. - Request signatures on AWS III and other USMS invoices. - Confidential Record Keeping and reporting required. - USMS Property Officer: Serves as Accountable Property Officer for all VSU equipment. - Responsible for ensuring property is assigned and recorded properly using Updated: 1/31/2025 USMS Property Asset Control Enterprise System (PACES). - Maintain and monitor vehicle fleet records; to include gas logs, credit card transaction reports, registration requirements. - Specialized analytical work in managing, regulating, coordinating, or otherwise control over supplies, equipment, or other material. - Prepare property reports for current and annual inventory inspections. - Responsible for the proper retention or disposal of equipment for excess. - Other intelligence and technical duties as assigned by the Chief Inspector AWS III. ### Position Requirements - Top Secret Clearance. Experience in project, financial, or program management. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.). - Experienced in using mapping software such as Google Earth, ArcGIS, etc. - Skilled in using PDF editing software (e.g., Adobe Acrobat Pro). - Experienced in using and managing SharePoint, records management systems, and intranet page design. - Program Operational Experience: - Prepare and edit various types of written correspondence to support program needs. - Review and assess documents submitted for completeness, accuracy, and compliance. - Conduct statistical analysis and evaluate program performance in relation to operational goals. - Collect, analyze, and present findings to management, offering recommended solutions to address challenges. - Provide analytical support by utilizing law enforcement databases and software tools. - Analyze data to identify issues and resolve problems in accordance with US Government procedures and guidelines. - Provide administrative support to branch offices, adhering to US Government administrative practices and standards. - Gather and analyze data from federal, state, and local law enforcement sources, as well as public records. - Foster and maintain strong working relationships with US Government personnel, contractors, agency staff, and vendors. - Financial Experience: - Assist in maintaining and monitoring budget for program by providing accurate information to management - Assist in maintaining suspense systems for invoices, identifying past due and outstanding items ensuring due dates are met. - Work with management to ensure accruals and obligations are correct by generating financial reports. - Assist in funds transfer using various databases. - Proven experience in inventory management, ensuring accurate tracking, organization, and control of stock. - Strong background in electronic records management, with experience maintaining and organizing digital files in compliance with relevant standards and policies. ### Desire Skill - Self-motivated and proactive, able to work independently while collaborating effectively within a team. - Strong interpersonal skills with a sense of responsibility and reliability. - Excellent communication skills, both verbal and written, with a strong ability to document processes and information clearly. - Strong analytical and problem-solving skills, with a keen eye for identifying and addressing challenges. - Meticulous attention to detail, consistently following established processes and guidelines. - Effective time management abilities with the capacity to prioritize tasks and meet deadlines efficiently.