Program Specialist (EXECUTIVE I)

Job description

Job Requisition ID: 56796 Agency: Department of Public Health Office: Health Statistics Division: Healthcare Quality & Outcomes Posting ID: 26-26-0215/ 56796 Posted: 08/25/2026 - 09/09/26 Class Title: EXECUTIVE I - 13851 Salary: Anticipated Starting Salary (Effective 7/1/26) $6,135/month; Full Range $6,135-$8,790 /month Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Bargaining Unit Code: RC062 Technical Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Public Health, Identified Offenders Program (IOP) seeks to hire a highly organized, energetic, and results-oriented individual to serve as an Executive 1. Under direction, this position performs coordinates fiscal operations of the Identified Offenders Program and Participates in the planning, development, and execution of operating procedures for the Identified Offenders Program and performs a variety of staff assignments, most of which are confidential, including preparation of reports and maintenance of facility and residents’ administrative records. The IOP mission is to improve safety within long-term care facilities by identifying individuals with a criminal conviction history and conducting a behavioral risk assessment to determine the potential risk those identified individuals pose to other patients, staff, and visitors. We invite all those who qualify to apply! Benefits Statement As a State of Illinois Employee, you will receive a robust benefit package that includes the following: Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position) Competitive Group Insurance benefits including health, life, dental and vision plans. Pension plan through the State Employees Retirement System Deferred Compensation Program – voluntary supplemental retirement plan Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP) 10-25 days of paid vacation time annually (10 days for first year of state employment) 12 paid sick days annually which carryover year to year 3 paid personal business days per calendar year (pro-rated dependent on start date) 13-14 paid holidays per year 12 weeks of paid parental leave Employee Assistance Program and/or mental health resources These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: Essential Functions Under direction, coordinates fiscal operations of the Identified Offenders Program. Participates in the planning, development, and execution of operating procedures for the Identified Offenders Program and performs a variety of staff assignments, most of which are confidential, including preparation of reports and maintenance of facility and residents’ administrative records. Responsible for ensuring Illinois long term facility records are maintained and updated on a regular basis. Assists in maintaining the database for the IDPH Identified Offender Program. Completes onboarding documents for new staff and interns. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration. Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program. Preferred Qualifications Two (2) years of experience utilizing an Identified Offender Management Information System or similar caseload database for compiling, uploading, reviewing, researching or creating highly confidential case files. Two (2) years of experience practicing the principles of governmental accounting, program budgeting, personnel, statistics, or procurement. Two (2) years of experience demonstrating the ability to develop, coordinate, or manage a small agency function program. Two (2) years of relevant budget and finance-related experience managing or processing invoices or reviewing fiscal reports to verify their accuracy in a public or business organization. Two (2) years of experience specifically working with and demonstrating intermediate proficiency utilizing Microsoft Excel. Two (2) years of experience working with long-term care facility criminal background screening processes and procedures. One (1) year of experience exercising judgment and discretion in developing, implementing, and interpreting departmental policies and procedures by demonstrating the ability to analyze administrative problems and adopt an effective course of action. One (1) year of experience utilizing MS Office Suite, including word processing, spreadsheets, databases, or email applications, as well as other software such as Adobe Acrobat, OneDrive, SharePoint, DocuSign, or Move It, for communication, data tracking, and developing and maintaining reports. Conditions of Employment Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings. *The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $1.8 Billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,400 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury. Work Hours: Monday - Friday 8:30am to 5:00pm Headquarter Location: 115 S Lasalle St, Chicago, Illinois, 60603 Work County: Cook Agency Contact: Posting Group: Leadership & Management This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine. APPLICATION INSTRUCTIONS: Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: