Programme Operations and Administration Officer

Job description

ABOUT THE PROGRAMME Africa’s population is growing rapidly, with young people forming an increasing share of the workforce. Yet job creation has not kept pace, leaving millions - particularly young women - without access to stable, dignified livelihoods due to barriers such as limited education, social norms, and unpaid care responsibilities. At the same time, Africa’s health sector is expanding and presents a powerful opportunity to create sustainable livelihood pathways. This programme focuses on transforming community-based health work into respected, viable career pathways for young people, especially women. Starting in Kenya, Ethiopia, Burkina Faso, Tanzania, and Malawi, the programme aims to professionalise community health workers, create dignified employment, and strengthen systems - contributing to both youth livelihoods and healthier communities. POSITION SUMMARY The Programme Operations & Administration Officer ensures efficient day-to-day programme operations, administrative excellence, and compliance support across the multi-country programme. The role provides critical support to the Programme Manager and country teams by maintaining systems, coordinating processes, and enabling smooth execution of programme activities. The Officer is responsible for operational execution and administrative coordination, ensuring that programme teams have the tools, information, and logistical support needed to deliver effectively. KEY RESPONSIBILITIES Programme Operations Support Support day-to-day programme operations across countries through structured tracking and follow-up Maintain programme workplans, trackers, and operational tools in coordination with the Programme Manager Support programme start-up, implementation, and close-out processes, ensuring documentation completeness and compliance Follow up on action points, timelines, and deliverables across teams Operational Systems & Documentation Maintain programme dashboards, trackers, shared drives, and document repositories Ensure consistent use of templates, version control, and filing systems Support preparation and formatting of reports, presentations, and documentation Reporting & Data Consolidation Support Compile and organise inputs from country teams and partners for reporting Support quality checks, formatting, and completeness of reports before submission Maintain reporting schedules and documentation archives Administration & Logistical Management Coordinate logistics for meetings, workshops, field missions, and events Support travel arrangements, visas, accommodation, and per diems Provide administrative support for programme governance meetings and engagements Procurement & Vendor Administration Support procurement processes in line with organisational and donor policies Maintain procurement trackers, vendor records, and documentation Facilitate administrative aspects of contracting and vendor onboarding Financial Administration Support Support tracking of expenditures and activity budgets in collaboration with finance teams Ensure completeness and organisation of supporting documentation for financial transactions Assist with reconciliation processes and administrative financial follow-ups Grants & Partner Administration Support Support administrative processes for partner grants and sub-awards (documentation, tracking, follow-ups) Maintain partner compliance documentation and records Assist in partner onboarding and due diligence processes HR & People Operations Coordination Coordinate recruitment logistics (scheduling, documentation, communication) with HR Support onboarding, staff transitions, and administrative HR processes Maintain personnel documentation and track key HR-related actions Communication & Internal Coordination Support Facilitate structured communication and information flow across programme teams Support scheduling, agenda preparation, and follow-up documentation Track action items and ensure timely updates across teams KEY PERFORMANCE INDICATORS (SUCCESS MEASURES) – Building the right platform and creating lasting impact 1. Operational Excellence Timely and accurate maintenance of trackers, documentation, and systems Efficient administrative and logistical support across programme activities 2. Data & Reporting Support High-quality, complete, and well-organised reporting inputs and documentation Adherence to reporting timelines and formats 3. Compliance & Process Discipline Up-to-date procurement, financial, and partner administration records Strong adherence to organisational and donor compliance standards 4. Coordination Effectiveness Timely follow-up on actions and deliverables Clear and structured communication across teams Education and Experience Bachelor’s degree in Business Administration, International Development, Project Management, or related field Minimum 4–6 years of experience in programme operations, administration, or coordination roles Experience supporting multi-country or multi-partner programmes preferred Familiarity with procurement, finance processes, and donor compliance requirements Knowledge, Skills and Competencies Strong organisational and administrative skills Attention to detail and documentation quality Operational discipline and process orientation Effective coordination and follow-through Strong communication and interpersonal skills Problem-solving and adaptability High level of integrity and professionalism Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Closing date will be October 21st 2026 at 23:59 EAT. Please note that Amref reserves the right to close the application process before the advertised deadline if a high volume of applications is received. Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants, all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @amref.org address. Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy. Amref Health Africa, founded in 1957, is the largest African-based international health development organisation. Headquartered in Nairobi, Kenya, Amref implements programmes across 35 African countries , reaching more than 40 million people , with a strong operational presence in Africa and advocacy and fundraising offices in Europe and North America. Guided by its vision of lasting health change in Africa , Amref’s mission is to catalyse community-led, people-centred health systems and address the social determinants of health . Amref believes sustainable health transformation is driven from within communities and works to strengthen health systems while empowering communities to demand and access quality, affordable healthcare.