Project Accountant / Billing (Working Capital Specialist)

Job description

Job Summary We are looking for a Project Accountant (Working Capital Specialist) who are financial specialists who report to the Director of Project Accounting and provide pre-billing information for project managers to review. In this role, you will prepare invoices for all our customers and contractors. Job Details Work Arrangement: Onsite (Bridgetowne, Quezon City / Cebu IT Park, Cebu City) Work Schedule: 10:00 PM to 7:00 AM (Manila Time) Following selected PH Holidays Job Responsibilities Oversee project billing and accounting-related tasks on all projects to which you are assigned Prepare billing packages to the client for both standard invoicing as well as AIA G702/703 monthly project draws Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos Continuously follow up on all pay applications pending approval by the general contractor, making any required revisions, and posting the preliminary invoices Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, Procore, etc. Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling reflected on the financials Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project Process credits on erroneous invoices Participate in bi-weekly team WIP meetings to discuss the status of the project as it relates to project billing Serve as a point of contact for general contractors and customers relating to the billing and funding of projects Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation Participate in monthly AR meetings with the VP of Cash Optimization, providing consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding Serve as the primary point of contact for AR collections and billing issue resolution when an AR Specialist is not assigned to the team, including: Resolve unapplied cash weekly that cannot be identified Conduct proactive outreach to customers via phone, email, and scheduled follow-ups to secure timely payment Escalate delinquent accounts and drive resolution through structured collection strategies Maintain accurate notes and aging statuses within internal systems Provide weekly reporting on AR aging, disputes, risks, and projected cash receipts Collaborate cross-functionally to improve billing processes and reduce systemic roadblocks Analyze and resolve any unfinished accounting activities to allow the close of projects Closely follow and comply with deadlines for end-of-month/quarter processes Participate in gathering supporting documentation for end-of-year audits Attend and participate in weekly team meetings held by the Director of Project Accounting Mentor existing and train new team members in all areas of expertise Qualifications Bachelor’s Degree in Accounting or a related field 2–5 years’ experience as a Project Accountant or similar role Extensive experience in project invoicing and billing Excellent communication skills for effective collaboration and client services Preferred Qualifications Experience and detailed knowledge of project contracts and change order documents is highly desired Familiarity with construction estimation materials and or Quantity Surveying. Experience with Textura, GC Pay, and Procore Experience in AIA, G702/G703, or Progress Billing Strong familiarity with project contracts and change orders