Project Administrator

Job description

Company Description With eight design studios worldwide, chances are you've encountered our work. We specialise in architecture, landscape architecture, interior design, and urban design. Our diverse, multi-disciplinary team brings together a wealth of skills and perspectives that unlock the economic, social, and cultural potential of projects. Across our studios we connect insight and creativity, creating a better future by designing the world’s best places – places people love, is what drives us. At Hassell, we're dedicated to sustainability and regenerative design. Our designers play a pivotal role in shaping a better future for communities and our planet. Join us in making a lasting impact. Job Description In this role, you sit at the centre of a busy project environments — connecting people, keeping things organised, and making sure the day-to-day runs smoothly. You’ll work closely with project leaders and the wider team, helping create a space where people can focus on their work, knowing the details are taken care of. About the role This is a hands-on role across a large, multidisciplinary team. You’ll take ownership of the project office and support how the team works day to day — from keeping schedules aligned, to setting up workshops, to making sure new starters feel welcome from day one. It’s a role that suits someone who is proactive, organised and comfortable working across different people and priorities. What you’ll do Keep the team connected Manage calendars, team leave and travel so everyone knows who’s where Support meeting coordination and day-to-day communication Maintain team structures and keep information current and accessible Support the projects Provide reliable, responsive support to the team and project leaders Help manage email groups, schedules and coordination points Maintain clear, consistent digital filing and project records Own the day-to-day operation of the project office Manage supplies, deliveries and workspace setup Coordinate seating and support visiting staff and consultants Bring people together Coordinate workshops — from planning through to delivery Organise team events, celebrations and informal moments Support onboarding so new team members feel part of the team quickly Strengthen team culture Help create a welcoming, inclusive environment Keep people connected across teams and locations Contribute to a positive, collaborative studio culture Qualifications What you bring Experience in a coordination, team support or PA/EA role Strong organisation skills and attention to detail Confidence managing calendars and communication through Microsoft Outlook and Teams Clear, professional communication and a calm, practical approach The ability to take initiative and work with minimal direction You might also have: Experience in a design studio or professional services environment Skills in Adobe InDesign for basic document formatting Experience managing digital files and records. Additional Information Our team enjoys a wide range of benefits to support their development and well-being: 16 weeks paid parental leave for both primary and secondary carers. A progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility Inter-studio transfer opportunities Wellbeing benefits Development and training opportunities, including access to online training programs and our People Coach program. Study assistance. Hassell is an inclusive, equal opportunity employer that celebrates diversity. We demonstrate our commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected. Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people. Apply Now We're a fast-paced and proactive practice, so we don't wait until applications close to review them. Please note that we do not accept speculative candidates via agencies or third parties.