Project Administrator

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. **Role description:** Arcadis is seeking a **Project Administrator** to join our Mobility team in Southern California! Join our team in supporting project administration work for multiple project managers and operations in the Southern California region. You will have regular interaction with the Project Manager(s) and Finance Manager regarding contracts and project specific financials and metrics. This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as supporting project definition and close out of complex freeway interchange projects, tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously. **Role accountabilities:** In this role, you will support Project Managers to ensure control and communication of project budget, scope, schedule, progress, and risks. Occasional travel will be required to the office and site visits. **Responsibilities include:** - Participating in project activities and reviewing essential project documentation to ensure an effective project management process (including, but not limited to risk management, schedule, and cost management, change management, billing, cash flow, and issue resolution) consistent with approved project plans. - Working closely with project managers to ensure client invoices are prepared monthly and sent each month. Verify invoices comply with contract terms. - Coordinate with subcontractors on billing requirements. - Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.) - Prepare sophisticated reports and spreadsheets, conducting a high level of quality control and accuracy. - Set up new projects and update project forecasts in the project management tools. - Participate in monthly project reviews with Finance Managers and Project Managers. **Essential Education and Experience:** - 5 years of relevant work experience functioning in project administration, project operations, project controls or project management capacity - Demonstrated experience managing or supporting utility, infrastructure, engineering, construction, or capital projects in regulated industries - General project management experience - Collaborate across a matrixed team - Participate in site visits and inspections as needed - Impeccable communication skills - Experience with Falcon DMS (Preferred) - Bachelor’s degree in Construction Management or Engineering (Preferred) **Key Skills/Attributes:** The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail. **Why Arcadis?** We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. **Our Commitment to Equality, Diversity, Inclusion & Belonging** We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full-time and part-time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The hourly range for this position is $75,000 - $82,750/year. \**Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.* #LI-KR1 #Mobility