Project Administrator (Fixed-term Contract)

Job description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description The Project Administrator will provide administrative and operational support to the VIDA Rail TA Project Director and the wider leadership team. Reporting directly to the Commercial and Project Services Manager, this role is integral to the effective day-to-day operation of the TA project and forms part of the Project Services Team. The Project Administrator plays a key role in coordinating project activities, supporting project governance, and ensuring the efficient delivery of administrative functions across the project. Provide administrative support to the TA Project Director and wider leadership team, including calendar management, expenses, credit card administration, and ad hoc assistance. Coordinate project onboarding and offboarding, support project inductions, and assist with document control and Project Services activities as required. Manage office operations, including meeting and room bookings, floor plan coordination, office logistics, catering, supplies, visitor access, and liaison with office facilities and JV IT. Coordinate governance activities by scheduling operations and SteerCo meetings, preparing agendas, taking meeting minutes, and supporting project presentations and team briefings. Plan and coordinate team events, Rewards & Recognition (R&R), social, health, and charity initiatives to promote engagement and a one-team culture. Provide general administrative and operational support to ensure the efficient day-to-day running of the VIDA Rail TA project. Qualifications 2–5+ years' experience in a Project Administrator, Team Administrator, or similar administrative support role, preferably within engineering or professional services. Strong communication, stakeholder management, and teamwork skills with a professional, collaborative approach. Proficient in Microsoft Office Suite and familiar with document control and business management systems. Excellent organisational, time management, and prioritisation skills, with strong attention to detail and discretion in handling confidential information. Proactive, adaptable, and resilient, with strong problem-solving skills and the ability to thrive in a fast-paced team environment. Additional Information Flexible work arrangements, including hybrid work, part-time, job sharing, and flexible start/finish times. Ongoing learning and development opportunities, including lunch-and-learn sessions and professional development courses. Reward and recognition program that celebrates individual and team achievements. At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/. About AECOM AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM. Freedom to Grow in a World of Opportunity You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. Videos To Watch