Project and Office Coordinator

Job description

The Project & Office Coordinator plays a dual role in supporting both project delivery and day-to-day office operations. This position partners closely with Project Managers, regional leadership, and administrative teams to ensure projects are executed efficiently while maintaining a well-organized and high-functioning office environment. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and can confidently support both technical project teams and local office needs. Key Responsibilities Project Coordination & Delivery Support Project Managers in planning and executing design and construction projects of varying size and complexity Coordinate activities between internal teams and external partners, including architects, engineers, contractors, and vendors Serve as a key point of contact for project stakeholders, facilitating communication and ensuring alignment Assist in managing project documentation, schedules, and coordination efforts to support successful delivery Participate in both office-based and on-site project activities Office Operations & Administrative Support Partner with Team Leaders and administrative staff to support daily office operations Coordinate facility-related needs including maintenance, vendor management, office equipment, and space planning Support office meetings and events, including logistics, scheduling, and preparation Provide administrative support to office leadership, including calendar coordination and ad hoc requests Process invoices and track office-related expenses as needed Coordination, Communication & Leadership Manage multiple priorities while maintaining strong attention to detail and organization Serve as a reliable point of contact for both project and office-related needs Foster a positive, collaborative office environment through strong communication and teamwork Exercise sound judgment and problem-solving skills in a fast-paced, dynamic environment Minimum Qualifications Associate’s degree in a related field or equivalent professional experience required; Bachelor’s degree preferred Minimum of five (5) years of demonstrated experience in document control and project controls, preferably within a design or engineering firm environment Additional Qualifications Experience supporting pharmaceutical, biotechnology, or advanced technology projects preferred Intermediate to advanced proficiency in Microsoft Office (2013 or later) and PDF software required Proficiency with traditional project controls systems, databases, and methodologies required Strong verbal and written communication skills with the ability to collaborate effectively across teams Exceptional time management and organizational skills, with the ability to manage multiple priorities #LI-JV1 All your information will be kept confidential according to EEO guidelines. CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening. CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails. CRB offers a complete and competitive benefit package designed to meet individual and family needs. If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. CRB is a leading provider of sustainable engineering, architecture, construction and consulting solutions to the global life sciences and food and beverage industries. Our more than 1,100 employees provide best-in-class solutions that drive success and positive change for our clients, our people and our communities. CRB is a privately held company with a rich history of serving clients throughout the world, consistently striving for the highest standard of technical knowledge, creativity and execution.