Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility for deadlines)About the RoleAt Pavago, one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.This is not a passive administrative role.You will act as the execution backbone of the team — ensuring:Timelines stay on trackDeliverables are completedStakeholders stay alignedRisks are identified earlyDocumentation remains organized and accurateIf you are:Highly organizedProactive with follow-upsComfortable managing multiple moving partsStrong in communication and coordinationThis role is a strong fit.What You’ll OwnProject Planning & Timeline ManagementMaintain and update project plans using:AsanaTrelloMonday.comMS Project / SmartsheetTrack:TimelinesMilestonesDependenciesDeliverablesEnsure schedules and project trackers remain accurate and updatedHelp teams stay aligned on priorities and deadlinesDocumentation & ReportingPrepare:Meeting agendasMeeting notesAction itemsWeekly project reportsMaintain organized documentation in:SharePointGoogle DriveConfluenceCreate reports covering:Progress updatesRisks and blockersKey project metricsEnsure all project documentation stays clean and accessibleCommunication & Coordination (Core Responsibility)Act as the central liaison between:Project managersTeam membersLeadershipStakeholdersEnsure:Clear communicationAlignment on prioritiesProper documentation of decisionsFollow up proactively on tasks and deliverablesEscalate delays or blockers early before timelines are impactedTask & Resource TrackingMonitor:Task completionResource availabilityDependenciesEnsure no task or deliverable gets missedHelp maintain accountability across active projectsRisk & Quality ManagementIdentify:DelaysBottlenecksOperational risksMaintain project risk registers and escalation trackingHelp ensure deliverables meet quality expectations before submissionVendor & External CoordinationCoordinate with vendors, contractors, and external stakeholdersTrack deliverables against agreed timelinesEscalate issues proactively when expectations are not metWhat Success Looks LikeProjects remain organized and on scheduleStakeholders stay informed and alignedRisks are identified before they become operational issuesDocumentation remains clean and easy to accessTeams consistently meet deadlines with fewer coordination gapsWhat Makes You a Strong FitExtremely organized and detail-orientedStrong follow-up and accountability mindsetExcellent written and verbal communicationAble to manage multiple projects simultaneouslyProactive in identifying risks and solving problems earlyComfortable operating in fast-paced environmentsRequirements (Must-Have)Experience2+ years experience in:Project coordinationOperations supportAdministrative/project support rolesCore SkillsHands-on experience with:AsanaTrelloMonday.comStrong Excel / Google Sheets skills including:TrackersPivot tablesConditional formattingStrong organizational and documentation skillsExcellent communication and coordination abilityComfortable working remotely across multiple stakeholdersNice to HaveCertifications:PMPCAPMAgile certifications (or in progress)Familiarity with:Agile / Scrum workflowsSprint planningExperience in:SaaSMarketingProfessional servicesConstruction or operations-heavy environmentsWhat a Typical Day Looks LikeUpdate project timelines and task trackersFollow up with teams on deliverables and deadlinesSupport meetings with notes and action itemsPrepare weekly status updates and reportsCoordinate communication across stakeholdersIdentify and escalate risks earlyMaintain organized project documentation and systemsIn short: You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish.Key Metrics (KPIs)On-time completion of tasks and milestonesAccuracy and consistency of project reportingReduction in missed deadlines caused by coordination gapsClean and updated project documentationPositive stakeholder feedback on communication and organizationWhy This Role Stands OutHigh ownership across multiple projectsDirect exposure to leadership and operationsClear impact on execution and delivery qualityStructured workflows with measurable KPIsOpportunity to grow into:Project ManagerOperations ManagerProgram CoordinatorFully remote environment with growth potentialInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Task (project tracker + status report)Client InterviewOffer & Background VerificationApply NowIf you:Love keeping projects organized and moving forwardAre proactive and detail-drivenThrive in fast-paced operational environmentsEnjoy coordinating teams, timelines, and executionThis is a strong opportunity to step into a high-impact project coordination role.
Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexibility for deadlines)
About the Role
At Pavago, one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.
This is not a passive administrative role.
You will act as the execution backbone of the team — ensuring:
- Timelines stay on track
- Deliverables are completed
- Stakeholders stay aligned
- Risks are identified early
- Documentation remains organized and accurate
If you are:
- Highly organized
- Proactive with follow-ups
- Comfortable managing multiple moving parts
- Strong in communication and coordination
This role is a strong fit.
What You’ll Own
Project Planning & Timeline Management
- Maintain and update project plans using:
- Asana
- Trello
- Monday.com
- MS Project / Smartsheet
- Track:
- Timelines
- Milestones
- Dependencies
- Deliverables
- Ensure schedules and project trackers remain accurate and updated
- Help teams stay aligned on priorities and deadlines
Documentation & Reporting
- Prepare:
- Meeting agendas
- Meeting notes
- Action items
- Weekly project reports
- Maintain organized documentation in:
- SharePoint
- Google Drive
- Confluence
- Create reports covering:
- Progress updates
- Risks and blockers
- Key project metrics
- Ensure all project documentation stays clean and accessible
Communication & Coordination (Core Responsibility)
- Act as the central liaison between:
- Project managers
- Team members
- Leadership
- Stakeholders
- Ensure:
- Clear communication
- Alignment on priorities
- Proper documentation of decisions
- Follow up proactively on tasks and deliverables
- Escalate delays or blockers early before timelines are impacted
Task & Resource Tracking
- Monitor:
- Task completion
- Resource availability
- Dependencies
- Ensure no task or deliverable gets missed
- Help maintain accountability across active projects
Risk & Quality Management
- Identify:
- Delays
- Bottlenecks
- Operational risks
- Maintain project risk registers and escalation tracking
- Help ensure deliverables meet quality expectations before submission
Vendor & External Coordination
- Coordinate with vendors, contractors, and external stakeholders
- Track deliverables against agreed timelines
- Escalate issues proactively when expectations are not met
What Success Looks Like
- Projects remain organized and on schedule
- Stakeholders stay informed and aligned
- Risks are identified before they become operational issues
- Documentation remains clean and easy to access
- Teams consistently meet deadlines with fewer coordination gaps
What Makes You a Strong Fit
- Extremely organized and detail-oriented
- Strong follow-up and accountability mindset
- Excellent written and verbal communication
- Able to manage multiple projects simultaneously
- Proactive in identifying risks and solving problems early
- Comfortable operating in fast-paced environments
Requirements (Must-Have)
Experience
- 2+ years experience in:
- Project coordination
- Operations support
- Administrative/project support roles
Core Skills
- Hands-on experience with:
- Strong Excel / Google Sheets skills including:
- Trackers
- Pivot tables
- Conditional formatting
- Strong organizational and documentation skills
- Excellent communication and coordination ability
- Comfortable working remotely across multiple stakeholders
Nice to Have
- Certifications:
- PMP
- CAPM
- Agile certifications (or in progress)
- Familiarity with:
- Agile / Scrum workflows
- Sprint planning
- Experience in:
- SaaS
- Marketing
- Professional services
- Construction or operations-heavy environments
What a Typical Day Looks Like
- Update project timelines and task trackers
- Follow up with teams on deliverables and deadlines
- Support meetings with notes and action items
- Prepare weekly status updates and reports
- Coordinate communication across stakeholders
- Identify and escalate risks early
- Maintain organized project documentation and systems
In short:
You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish.
Key Metrics (KPIs)
- On-time completion of tasks and milestones
- Accuracy and consistency of project reporting
- Reduction in missed deadlines caused by coordination gaps
- Clean and updated project documentation
- Positive stakeholder feedback on communication and organization
Why This Role Stands Out
- High ownership across multiple projects
- Direct exposure to leadership and operations
- Clear impact on execution and delivery quality
- Structured workflows with measurable KPIs
- Opportunity to grow into:
- Project Manager
- Operations Manager
- Program Coordinator
- Fully remote environment with growth potential
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (project tracker + status report)
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Love keeping projects organized and moving forward
- Are proactive and detail-driven
- Thrive in fast-paced operational environments
- Enjoy coordinating teams, timelines, and execution
This is a strong opportunity to step into a high-impact project coordination role.
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
