Project Coordinator – Project Tracking & OperationsFull-Time | Remote | U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward.This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items, ensuring deadlines are visible and nothing falls through the cracks.What You’ll DoProject Tracking & CoordinationMaintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar toolsTrack deadlines, milestones, dependencies, deliverables, and ownershipFollow up proactively on outstanding tasksKeep project schedules and trackers accurate and currentCoordinate multiple projects and priorities simultaneouslyCommunication & Follow-UpAct as a coordination point between Project Managers, team members, leadership, and stakeholdersSchedule and support project meetingsCapture meeting notes, decisions, and action itemsCommunicate project updates and follow up on deliverablesEscalate blockers and delays before they impact deadlinesReporting & DocumentationPrepare weekly project status reports covering progress, risks, blockers, and next stepsMaintain organized documentation in Google Drive, SharePoint, or ConfluenceBuild and maintain project trackers using Excel or Google SheetsEnsure project information remains easy to find and up to dateRisk & Resource TrackingIdentify bottlenecks, missed dependencies, and execution risksMaintain risk and issue trackersMonitor workloads and resource availabilityReview deliverables for completeness before submissionVendor CoordinationCommunicate with vendors and external partnersTrack external deliverables and deadlinesFollow up on outstanding requirements and escalate issues when necessaryWhat We’re Looking For2+ years of experience in Project Coordination, Operations, or Project/Administrative SupportHands-on experience with Asana, Trello, Monday.com, or similar project management toolsStrong Excel / Google Sheets skills, including trackers, Pivot Tables, and conditional formattingExcellent written and verbal English communicationStrong documentation and organizational skillsAbility to manage multiple projects and deadlines simultaneouslyProactive approach to follow-up and problem-solvingAvailability during U.S. business hoursNice to HavePMP, CAPM, Agile, or Scrum certification/in-progressFamiliarity with Agile/Scrum and sprint workflowsExperience in SaaS, Marketing, Professional Services, Construction, or OperationsWhat Success Looks LikeProjects and milestones stay on scheduleNo missed deadlines due to coordination gapsProject trackers remain accurate and currentRisks and blockers are identified earlyStatus reporting is clear and consistentStakeholders have strong visibility into priorities and progressWhy Join?Fully remote opportunityHigh ownership across multiple projectsDirect exposure to cross-functional teams and leadershipHands-on experience with modern project management systemsClear growth path into Project Manager, PMO, or Operations rolesInterview ProcessApplication ReviewSpark Hire Intro VideoProject Coordination InterviewPractical Task – Project Tracker + Status ReportClient InterviewOffer & OnboardingWhat Happens After You ApplyQualified applicants will receive a Spark Hire invitation to complete a short Intro Video. This helps us learn more about your communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders.Please check your inbox and spam/junk folder for the invitation.Apply NowIf you’re highly organized, proactive with follow-ups, comfortable using Asana, Trello, Monday.com, and project trackers, and enjoy keeping multiple projects under control, we’d love to hear from you.#ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #Operations #ProjectTracking #RemoteJobs #ProjectSupport #OperationsJobs
Project Coordinator – Project Tracking & Operations
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward.
This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items, ensuring deadlines are visible and nothing falls through the cracks.
What You’ll Do
Project Tracking & Coordination
- Maintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar tools
- Track deadlines, milestones, dependencies, deliverables, and ownership
- Follow up proactively on outstanding tasks
- Keep project schedules and trackers accurate and current
- Coordinate multiple projects and priorities simultaneously
Communication & Follow-Up
- Act as a coordination point between Project Managers, team members, leadership, and stakeholders
- Schedule and support project meetings
- Capture meeting notes, decisions, and action items
- Communicate project updates and follow up on deliverables
- Escalate blockers and delays before they impact deadlines
Reporting & Documentation
- Prepare weekly project status reports covering progress, risks, blockers, and next steps
- Maintain organized documentation in Google Drive, SharePoint, or Confluence
- Build and maintain project trackers using Excel or Google Sheets
- Ensure project information remains easy to find and up to date
Risk & Resource Tracking
- Identify bottlenecks, missed dependencies, and execution risks
- Maintain risk and issue trackers
- Monitor workloads and resource availability
- Review deliverables for completeness before submission
Vendor Coordination
- Communicate with vendors and external partners
- Track external deliverables and deadlines
- Follow up on outstanding requirements and escalate issues when necessary
What We’re Looking For
- 2+ years of experience in Project Coordination, Operations, or Project/Administrative Support
- Hands-on experience with Asana, Trello, Monday.com, or similar project management tools
- Strong Excel / Google Sheets skills, including trackers, Pivot Tables, and conditional formatting
- Excellent written and verbal English communication
- Strong documentation and organizational skills
- Ability to manage multiple projects and deadlines simultaneously
- Proactive approach to follow-up and problem-solving
- Availability during U.S. business hours
Nice to Have
- PMP, CAPM, Agile, or Scrum certification/in-progress
- Familiarity with Agile/Scrum and sprint workflows
- Experience in SaaS, Marketing, Professional Services, Construction, or Operations
What Success Looks Like
- Projects and milestones stay on schedule
- No missed deadlines due to coordination gaps
- Project trackers remain accurate and current
- Risks and blockers are identified early
- Status reporting is clear and consistent
- Stakeholders have strong visibility into priorities and progress
Why Join?
- Fully remote opportunity
- High ownership across multiple projects
- Direct exposure to cross-functional teams and leadership
- Hands-on experience with modern project management systems
- Clear growth path into Project Manager, PMO, or Operations roles
Interview Process
- Application Review
- Spark Hire Intro Video
- Project Coordination Interview
- Practical Task – Project Tracker + Status Report
- Client Interview
- Offer & Onboarding
What Happens After You Apply
Qualified applicants will receive a Spark Hire invitation to complete a short Intro Video. This helps us learn more about your communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders.
Please check your inbox and spam/junk folder for the invitation.
Apply Now
If you’re highly organized, proactive with follow-ups, comfortable using Asana, Trello, Monday.com, and project trackers, and enjoy keeping multiple projects under control, we’d love to hear from you.
#ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #Operations #ProjectTracking #RemoteJobs #ProjectSupport #OperationsJobs
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
