Project Coordinator – Remote | Project Management, Asana & OperationsPosition Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring a highly organized Project Coordinator to manage project tracking, timelines, documentation, and cross-functional coordination.This is an execution-focused role for someone who knows how to keep multiple projects organized and moving forward. You’ll work with project managers, operations teams, leadership, vendors, and other stakeholders to ensure deadlines are met, tasks are completed, risks are surfaced early, and nothing falls through the cracks.What You’ll OwnProject Tracking & Timeline ManagementMaintain project plans in Asana, Trello, Monday.com, ClickUp, Smartsheet, or similar toolsTrack milestones, deadlines, deliverables, dependencies, and ownersKeep project trackers and dashboards accurate and up to dateFollow up proactively on overdue or outstanding tasksMaintain visibility across multiple active projectsCommunication & Stakeholder CoordinationCoordinate across project managers, internal teams, leadership, vendors, and stakeholdersCommunicate priorities, deadlines, blockers, and project updates clearlyFollow up on approvals, dependencies, and deliverablesEscalate risks and delays before they impact project timelinesDocumentation & ReportingPrepare meeting agendas, notes, action items, and status reportsMaintain project documentation in Google Drive, SharePoint, Notion, or ConfluenceCreate weekly updates covering progress, risks, blockers, and next stepsKeep documentation organized, accessible, and accurateTask, Risk & Resource TrackingMonitor task completion, dependencies, workloads, and resource availabilityIdentify bottlenecks and operational risks earlyMaintain risk logs and escalation trackersSupport quality control before deliverables are finalizedVendor & External CoordinationCoordinate with vendors, contractors, and external stakeholdersTrack external deadlines and deliverablesFollow up consistently and escalate missed commitments when necessaryRequirements2+ years of experience in project coordination, project support, operations, or administrative coordinationHands-on experience with project management tools such as:AsanaTrelloMonday.comClickUpSmartsheetStrong Excel / Google Sheets skillsExperience creating trackers, reports, and project documentationExcellent written and verbal English communicationStrong organizational skills and attention to detailAbility to manage multiple projects and competing deadlinesProactive follow-up and problem-solving skillsComfortable working independently during U.S. business hoursNice to HavePMP, CAPM, Agile, or Scrum certificationFamiliarity with Agile workflows, sprint planning, or project ceremoniesExperience supporting SaaS, marketing, professional services, construction, or operations-heavy businessesExperience with MS Project, SharePoint, Confluence, or NotionWhat Success Looks LikeProjects and milestones remain on scheduleNo important tasks or follow-ups fall through the cracksProject trackers and documentation stay accurate and currentRisks and blockers are identified and escalated earlyStakeholders have clear visibility into project statusCommunication remains consistent across teamsKey Metrics (KPIs)On-time task and milestone completionProject reporting and documentation accuracyReduction in missed deadlinesTimely identification and escalation of blockersStakeholder satisfactionProject tracker and dashboard accuracyInterview ProcessInitial Phone ScreenSpark Hire Video InterviewRecruiter InterviewPractical Project Coordination ExerciseClient InterviewOffer & OnboardingApply NowIf you’re an organized, proactive Project Coordinator with experience in Asana, Trello, project tracking, reporting, stakeholder coordination, and operations, we’d love to hear from you.Apply now and help keep projects organized, accountable, and moving forward.#ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #ClickUp #Operations #RemoteJobs #ProjectSupport
Project Coordinator – Remote | Project Management, Asana & Operations
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized Project Coordinator to manage project tracking, timelines, documentation, and cross-functional coordination.
This is an execution-focused role for someone who knows how to keep multiple projects organized and moving forward. You’ll work with project managers, operations teams, leadership, vendors, and other stakeholders to ensure deadlines are met, tasks are completed, risks are surfaced early, and nothing falls through the cracks.
What You’ll Own
Project Tracking & Timeline Management
- Maintain project plans in Asana, Trello, Monday.com, ClickUp, Smartsheet, or similar tools
- Track milestones, deadlines, deliverables, dependencies, and owners
- Keep project trackers and dashboards accurate and up to date
- Follow up proactively on overdue or outstanding tasks
- Maintain visibility across multiple active projects
Communication & Stakeholder Coordination
- Coordinate across project managers, internal teams, leadership, vendors, and stakeholders
- Communicate priorities, deadlines, blockers, and project updates clearly
- Follow up on approvals, dependencies, and deliverables
- Escalate risks and delays before they impact project timelines
Documentation & Reporting
- Prepare meeting agendas, notes, action items, and status reports
- Maintain project documentation in Google Drive, SharePoint, Notion, or Confluence
- Create weekly updates covering progress, risks, blockers, and next steps
- Keep documentation organized, accessible, and accurate
Task, Risk & Resource Tracking
- Monitor task completion, dependencies, workloads, and resource availability
- Identify bottlenecks and operational risks early
- Maintain risk logs and escalation trackers
- Support quality control before deliverables are finalized
Vendor & External Coordination
- Coordinate with vendors, contractors, and external stakeholders
- Track external deadlines and deliverables
- Follow up consistently and escalate missed commitments when necessary
Requirements
- 2+ years of experience in project coordination, project support, operations, or administrative coordination
- Hands-on experience with project management tools such as:
- Asana
- Trello
- Monday.com
- ClickUp
- Smartsheet
- Strong Excel / Google Sheets skills
- Experience creating trackers, reports, and project documentation
- Excellent written and verbal English communication
- Strong organizational skills and attention to detail
- Ability to manage multiple projects and competing deadlines
- Proactive follow-up and problem-solving skills
- Comfortable working independently during U.S. business hours
Nice to Have
- PMP, CAPM, Agile, or Scrum certification
- Familiarity with Agile workflows, sprint planning, or project ceremonies
- Experience supporting SaaS, marketing, professional services, construction, or operations-heavy businesses
- Experience with MS Project, SharePoint, Confluence, or Notion
What Success Looks Like
- Projects and milestones remain on schedule
- No important tasks or follow-ups fall through the cracks
- Project trackers and documentation stay accurate and current
- Risks and blockers are identified and escalated early
- Stakeholders have clear visibility into project status
- Communication remains consistent across teams
Key Metrics (KPIs)
- On-time task and milestone completion
- Project reporting and documentation accuracy
- Reduction in missed deadlines
- Timely identification and escalation of blockers
- Stakeholder satisfaction
- Project tracker and dashboard accuracy
Interview Process
- Initial Phone Screen
- Spark Hire Video Interview
- Recruiter Interview
- Practical Project Coordination Exercise
- Client Interview
- Offer & Onboarding
Apply Now
If you’re an organized, proactive Project Coordinator with experience in Asana, Trello, project tracking, reporting, stakeholder coordination, and operations, we’d love to hear from you.
Apply now and help keep projects organized, accountable, and moving forward.
#ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #ClickUp #Operations #RemoteJobs #ProjectSupport
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
