Project Coordinator

Job description

Company Overview: Global Technology Services is a rapidly expanding organization situated in Medellín, Colombia. We pride ourselves on possessing one of the most influential networks within software development and IT services for the entertainment, financial, and logistics sectors. Our corporate projections offer a multitude of opportunities for professionals to elevate their careers and experience substantial growth. Joining our team means engaging with expansive engineering teams across Latin America, Philippines and the United States, contributing to cutting-edge developments in multiple industries. Currently, we are seeking a Marketing Coordinator with a strong English level to join our team. Here are the challenges that our next warrior will face and the requirements we look for: Position Title: Project Coordinator Location: LATAM What you will be doing: We are seeking a detail-oriented Project Coordinator to support the execution of in-store marketing initiatives across CITY Furniture’s showrooms. This role combines marketing administration, project coordination, internal communications, and quality control. You will coordinate requests for promotional signage, brand messaging, product-feature materials, customer handouts, and other showroom collateral. Requests may come from Sales, Merchandising, leadership, or the established promotional calendar. Working closely with the Senior Marketing Manager, Creative team, Sales, Visual team, and external printing partner, you will help move each request from initial documentation through creative production, review, printing, distribution, and showroom execution. This is not a graphic design role. The coordinator will submit and manage creative requests through Jira and carefully review completed materials to confirm that promotional offers, disclaimers, messaging, and other details are accurate before they are printed and distributed. Key Responsibilities Coordinate the development and distribution of in-store signage, promotional materials, brand messaging, product-feature materials, customer handouts, and other showroom collateral. Review incoming requests from Sales, Merchandising, leadership, and other stakeholders to understand the required marketing deliverables. Interpret promotional documents and supporting information and translate them into clear, complete Jira tickets for the Creative team. Coordinate with the Creative team throughout the production process and follow up on timelines, deliverables, and outstanding items. Review completed creative materials to verify that they accurately reflect the information submitted in the original request. Proofread promotional offers, disclaimers, product information, messaging, and other customer-facing details before materials are approved for printing. Export approved creative materials and coordinate their submission to the external printing partner. Track printing, shipping, and distribution of signage and collateral to CITY Furniture showrooms. Communicate promotional information and execution instructions to Sales and Visual teams. Draft, format, and distribute sales memos, promotional briefs, talking points, and other internal communications. Monitor project timelines to ensure promotional materials arrive at showrooms before campaigns and offers go live. Track on-time delivery and creative-quality results, including defects identified during or after the review process. Schedule creative reviews, maintain project calendars, document meeting notes, and follow up on action items. Submit purchase orders, track shipments, and coordinate store deliveries of signage, point-of-purchase materials, and collateral. Support invoice coding, spend reconciliation, and monthly accrual activities as assigned. Attend the team’s daily morning meeting and maintain regular communication with internal stakeholders and the Florida-based printing partner. Required Skills & Experience High school diploma or GED. Between one and two years of experience in marketing coordination, project coordination, administration, communications, or a related role. Experience using Jira or another project or workflow-management platform. Strong attention to detail and ability to identify errors in promotional offers, disclaimers, messaging, and other customer-facing materials. Strong organizational and time-management skills, with the ability to coordinate multiple requests and deadlines simultaneously. Ability to interpret documents and translate information into clear creative requests and actionable tasks. Strong written communication and proofreading skills. Ability to coordinate effectively with cross-functional stakeholders, including Creative, Sales, Merchandising, Visual teams, leadership, and external vendors. Ability to monitor deadlines and follow up proactively to ensure materials are delivered on time. Proficiency with Microsoft Office applications, including Excel, Word, and Outlook. Proficiency with Google Workspace applications, including Docs, Sheets, and Slides. Nice to Have Skills Associate degree in marketing, communications, business administration, or another relevant field. Previous experience supporting a marketing or creative team. Basic understanding of marketing campaigns, promotional briefs, brand messaging, and customer communications. Experience coordinating printed signage, point-of-purchase materials, promotional collateral, or similar physical marketing assets. Experience working with printers, vendors, store locations, or distributed operational teams. Familiarity with retail, showroom, or in-store marketing environments. Experience tracking operational KPIs, particularly on-time delivery and quality or defect metrics. Familiarity with purchase orders, invoices, spend tracking, or administrative budget support. Soft Skills Exceptional attention to detail and commitment to accuracy. Strong sense of ownership and accountability. Organized and methodical approach to managing tasks. Ability to prioritize and manage multiple concurrent requests. Clear and professional written and verbal communication. Proactive follow-up and deadline management. Collaborative approach when working across different teams. Sound judgment when reviewing customer-facing information. Adaptability when priorities or promotional requirements change. Creative thinking and practical problem-solving skills. Why you will love GTS: Join a powerful tech workforce and help us change the world through technology Professional development opportunities with international customers Collaborative work environment Career path and mentorship programs that will lead to new levels. Join GTS and contribute to shaping the data landscape within a dynamic and growing organization. Your skills will be honed, and your contributions will play a vital role in our continued success. GTS is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.