Project Coordinator

Job description

Our mission is simple: To empower our team to deliver innovative engineering solutions focused on our clients’ success. As a Project Coordinator at Coffman Engineers, you’ll be part of a collaborative, creative, and high-performing team that believes in making a difference for our clients and our communities. You’ll experience a culture where your growth and contributions truly matter. Coffman Engineers is seeking a highly skilled, self-motivated, organized, and detail-oriented Project Coordinator with an interest in working with professionals on challenging projects providing project-related administrative support. You will have the opportunity to support projects and team members across various disciplines. The successful candidate will be an outgoing and enthusiastic self-starter, with a desire to work and grow with a multidiscipline engineering team and be willing to have fun! High school diploma required; associate or bachelor’s degree in a related field preferred. Ability to multitask and prioritize effectively in a fast‑paced environment. Demonstrated ability to manage multiple complex tasks simultaneously. Strong critical thinking, organizational, and analytical skills. High attention to detail with a strong commitment to accuracy. Ability to maintain positive working relationships with internal and external clients. Effective verbal, written, and interpersonal communication skills. Proficiency in Microsoft Outlook, Word, and Excel preferred. Ability to work independently and collaboratively as part of a team. Experience coordinating with a multi‑discipline design team preferred. Excellent time‑management skills. Positive attitude with a focus on team collaboration and client success. Job Specifications Complete and track tasks requiring specialized technical knowledge of the AEC industry. Serve as a liaison between the Project Manager and other internal staff, as needed. Assist with drafting project documents, proposals, and correspondence; communicate with staff, clients, and teaming partners as appropriate. Research and help resolve billing questions and issues, both internally and externally. File, track, review, and organize Master Service Agreements and Term Contracts; notify Project Managers of issues as appropriate. Coordinate with Project Managers regarding required contract and project documentation. Prepare and review cost reports to track labor, travel, materials, and other project expenses. Interface with key stakeholders, including Project Managers, clients, and Accounting, as directed. Assist with project submittals, deliverables, and other project documentation. Support project teams with close‑out requirements to ensure timely project completion. Assist with meeting documentation, specifications, and general word processing, as needed. Perform other duties as assigned. Expected annual salary range depending on experience: $62,000-$68,000 This position is not eligible for sponsorship. No paid interview travel offered. Why You Want to Work Here You could choose to work anywhere, so why work at Coffman Engineers? Because we are different – our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture is not the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, including a flexible PTO program and a fun office environment. Our downtown Spokane office is located near River Park Square and close to a variety of shops and restaurants. Whether it is delivering the best possible service to our clients or competing in an office-wide ping-pong competition, we welcome the dedicated and the driven. Join us. Don’t take our word for it. Check out what others are saying: Glassdoor Reviews: Coffman at a Glance 47 years in business 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations Multi-discipline engineering services plus corrosion control, commissioning, and project/construction management #34 Top 80 Engineering Firms, Building Design + Construction, 2022 #29 Zweig Group Hot Firm List, Zweig Group, 2021 #157 Top 500 Design Firms, Engineering News-Record, 2023, 2024 Voted #2 Best Place to Work! Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide reasonable accommodation. If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. Equal Opportunity Statement This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow Us! Website: Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: Facebook: @CoffmanEngineers At Coffman Engineers, we serve as both prime consultant and subconsultant on projects large and small. The markets we serve include commercial, institutional, government, industrial, healthcare, energy services, and more. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. Our broad range of markets, clients, and services, coupled with industry-leading talent, provides unique and exciting opportunities to grow as professionals, serve clients, and make a difference in our communities. To meet client objectives, we work in teams comprised of civil, structural, mechanical, electrical, fire protection, industrial, energy, acoustics, and a variety of other specialty services. Our collaborative approach fosters innovation, technical excellence, and value-based solutions for our clients. It also makes Coffman a great place to work.