Project Coordinator

Job description

Role: Project Coordinator Location: Philadelphia, PA Duration: 6+ months Job description The Project Coordinator will support the PMO by providing administrative support, technical assistance on tools, and lite project support to staff. Responsibilities: • Assist with the development of the Mid-Level/Enterprise Toolkit • Maintain the Lite Toolkit • Create monthly project reports and dashboards • Provide training and support to clients and staff on project management software • Assist staff and members of the University community with lite projects • Schedule meetings, create agendas and minutes • Support Project Managers and Team Leads • Process and prepare vendor invoices for approval and payment • Monitor budget, reconcile accounts, investigate and resolve discrepancies and keep track of all expenditures • Help create and maintain comprehensive project documentation, plans, and reports • Coordinate with project team to ensure proper organization of files and paperwork as well as communication to business contacts • Maintain a proper project file system • Work with project manager and team leads to update project plans, risks and issues • Provide updates for project status reporting • Review timesheets • Assist with data collection • Plan for meeting or training space and related logistics Required skills: • Strong analytical, organization, project management, communication, teamwork and interpersonal skills • Able to foster working relationships with the team. • Strong verbal and written communication skills with the ability to work independently and maintain confidential information - Ability to manage multiple tasks and shifting priorities in a very high-paced environment • Analytical problem-solving and decision-making skills • Ability to work independently with minimal supervision • Self-motivator, detail oriented, and willingness to adapt to department needs. - Strong commitment and teamwork skills • Proficient in Microsoft applications Word, Outlook, PowerPoint, Excel, and willing to learn other tools. • Fast learner and attention to details - Demonstrate dependability with proper work schedule and completing tasks. • Demonstrate attention to detail in projects and in every day assignments. • Ability to work and interact well with all levels of Faculty/Staff, Administration, Senior Administration, and the general public. All your information will be kept confidential according to EEO guidelines.