Project Coordinator

Job description

Project Coordinator Reporting to the Operations Manager (Calgary), the Senior Project Coordinator will work closely with Project Managers and Site Superintendents to ensure project plan administration supports the execution of field operations. The Project Coordinator will be responsible for all aspects of project execution. This position is based on a project site in Calgary, AB. What You Will Be Working On Opportunity Management & Opportunity Response Support and open to identifying Business Development opportunities that bring in new projects. As required, support the Proposal Lead in our responses to clients with the support of Marketing and other team members. Pre-Construction Support Project Manager in establishing Preconstruction in Progress (PIP) form, KPI’s and monthly updates. Responsible for assisting the Project Assistant in administrative project set-up and establishing document controls under the direction of the Project Manager. Assist with preconstruction planning activities including: look ahead schedules, HSE, Procurement, Construction Logistics and Project Execution Plans. Support with tender package submittal, subcontractor tender package recommendation to clients, subcontract award cost coding and SAP upload sheet. Assist with obtaining all permits and local authority permission to build. Work closely with team members and decision makers to identify, recommend, develop, implement, and support cost-effective project delivery. Support VDC team with Logistic Planning, Clash Identification / resolution and 4D scheduling. Construction Work closely with the Project Manager and Superintendent to minimize their need to do task work. Support pull planning (Post-it Note) session with Subcontractors. Assist with price change orders, track requests for information, review and coordinates approvals of shop drawings, and coordination of information provided and required by sub-trades and suppliers. Prepare and update the project budget, schedule, and cost report during construction under the direction of the Project Manager. Participate in weekly subcontract progress meetings and progress tracking. Assist with updating and maintaining weekly master project schedule and ensure Superintendent look-aheads are aligned. Monitor productivity rates and subcontractor planned vs. actuals in the schedule. Provide support in setting up the billing schedule with the client and execute the billing and invoicing. Support management of subcontracts including monitoring notification periods and value increases. Assist in managing payments, settling disputes if they arise and subcontractor performance evaluations. Identify, address and resolve issues and problems as, or before, they occur. Manage subcontract submittals. Develop and maintain positive relationships with client(s), consultant(s), sub-trades and suppliers. Provide assistance to Project Manager in ensuring project health, safety and environmental standards meet legislated requirements and company policy. Assist in managing of BIM/VDC on site with trades and consultants. Post Construction Assist with the completion of any deficiencies and issues related to the warranty period. Support the Project Manager in ensuring total completion of project including contractually and financially. Assist in completing project close out including: close-out report, final purchase orders and outstanding charges. What We Are Looking For Undergraduate degree in engineering or construction management Eligible for, or have attained, E.I.T., P. Eng., CET, or PQS designations 1-3 years’ “hands-on” experience in the capacity of project coordinator supplemented by other aspects of construction management including cost estimating, direct project management of large commercial, high rise, civil and/or institutional construction projects Ability to forge, grow and maintain positive relationships Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment Ability to work within tight deadlines and prioritization of work to achieve them Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail Highly developed interpersonal, communication, and organizational skills Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment Ability to work collaboratively with a positive attitude Superior written and verbal communication skills For Those Who Seek to Redefine The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story. What We Believe In We Put Safety First A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership. We Lead With Honesty We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results. We Are Stronger Together Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential. We Are Driven To Do Great Work We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry. We Create Opportunity Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world. At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.