Project Coordinator

Job description

About This Position ABOUT AUSTIN WATER: For over 100 years, Austin Water has been committed to providing safe, reliable, high-quality, and affordable water services to our customers. Today, we serve over 1,000,000 people in the Austin metropolitan area, across more than 544 square miles. As one of the fastest-growing cities in the country, we’re not just keeping up—we’re leading the way with sustainable infrastructure, advanced treatment technology, and environmental innovation. Austin Water consistently ranks among the best in the country when it comes to water quality. We also treat, return, and recycle wastewater in ways that protect environmental resources. Austin Water exceeds federal and state requirements for clean water and environmental compliance at our water and wastewater treatment plants. Job Description: PROJECT COORDINATOR Purpose : Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs. Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Communicates project and/or program information to internal and external customers. Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget. Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems. Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team. Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project. Coordinates development/reviews construction- or engineering-related contracts, contract documents, and Developer Agreements by reviewing, preparing, and processing project change orders to projects if change orders are appropriate and in compliance, or applying technical quality control review. Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities. Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies, and procedures. Develops, maintains, and improves City of Austin design and construction standards. Provides technical advice and assistance. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, assign work, evaluate, train, and guide others. Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques. Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management. Knowledge of laws, rules, regulations, and codes associated with project assignment. Knowledge of budget policies and principles. Knowledge of contract management principles, methods, and practices. Skill in adapting, interpreting, and applying guidelines and standards. Skill in establishing and maintaining positive relationships with internal and external customers. Skill in using available software packages. Ability to exercise sound judgment, tact, and diplomacy in all public contacts. Ability to schedule and coordinate activities between various parties and planning specific aspects of a project. Ability to communicate in oral or written format to a variety of audiences. Minimum Qualifications: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work. Experience may substitute for education up to a maximum of four (4) years. Licenses and Certifications Required: May require a valid Texas driver's license. Preferred Qualifications: Technical Knowledge: Strong familiarity with physical security platforms and manufacturers (e.g., LenelS2, Software House, Avigilon, Milestone, Genetec, Axis Communications ). Basic understanding of low-voltage wiring, network topology, and access control hardware components (strikes, maglocks, REX sensors). Certifications (Preferred but optional) : Project Management Professional ( PMP ) or Certified associate in project management ( CAPM ) or the ability to obtain within six (6) months of employment. Certified Protection Professional ( CPP ) or Physical Security Professional ( PSP ) via ASIS International or the ability to obtain within six (6) months of employment. Soft Skills: Exceptional organizational habits, clear verbal and written communication, vendor negotiation skills. Agility to manage multiple overlapping project schedules simultaneously. Ability to identify issues, gather supporting information, and help resolve technical or operational challenges. Proficiency with project management software, document management systems, or tools used for tracking project progress and compliance. Notes to Candidate: Under the Physical Security Project Manager's direction, the Physical Security Project Coordinator plans, organizes, and oversees the implementation of physical security infrastructure projects across the organization. They act as the primary liaison between the internal security team, external vendors, facilities management, and IT departments. This role ensures security systems—such as access control, electronic surveillance, physical barriers, and alarm monitoring systems—are installed on time, within budget, and in compliance with regulatory and company standards. Critical Employee: This position has been designated as critical for the City of Austin. Critical positions support activities that impact City or department operations. Work can be done at a designated work site or at an alternate work location. Critical employees may be reassigned to another area to provide essential services during extraordinary situations or emergency conditions. Pay rate: $34.67 - $43.34 per hour Position will be filled at the following location: Waller Creek Center (625 E. 10th Street, Austin, Texas 78748) Days and Hours: Monday through Friday, 8:00 am-5:00 pm, with some flexibility based on business needs. Telework, in accordance with policy, may be considered after the employment probationary period. Benefits: Working with Austin Water provides several health and welfare benefits, such as medical coverage, paid leave, a great retirement plan, training opportunities, and more – click HERE for more information. When completing the City of Austin employment application: A detailed, complete employment application is required. It helps us evaluate your qualifications more effectively and will be used to determine your salary if you are selected for this position. Provide each job title and accurate employment dates for all jobs included on the application. Your work history should include the specific duties you performed, any supervisory or leadership responsibilities you held, and the equipment and computer software you utilized. The City of Austin employment application is an official document; we will not consider incomplete applications. A résumé is required but will not substitute for a complete employment application. Incomplete applications will not be considered. A cover letter is also required . In the cover letter, candidates should describe, in concise detail, their interest in the position and highlight any prior experience relevant to the role. If you are selected to interview: We will assess your proficiency in specific competency areas for this job. You must score at least 70% on each assessment. We will assess your skills and competencies before inviting you to an interview. If you are selected as a top candidate: We will require verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees). You must provide proof of education from an accredited institution or organization. If you are in the military or a veteran, you must provide a copy of your DD-214 before confirming a start date. A criminal background investigation is required Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that may conflict with or interfere with their duties and responsibilities to the Department. Austin Water will review all secondary employment. Employees must submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment. Driving Requirement: This position requires a valid Texas Class C Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation (DRE) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. 90-day Provision: This posting may be used to fill additional vacancies that occur within the department. All Austin Water worksite locations are tobacco-free. The use of tobacco products and/or e-cigarettes is not permitted on any AW worksite, including construction sites, parking lots, garages, or in any personal vehicle located on the premises. Electronic Notification to Applicants: Applicants will be notified via email about their application status as part of an ongoing effort to increase operational efficiency, promote a green environment, and minimize delays and costs. Ensure that the email address and contact information you provide are current, secure, and readily accessible to you. The City of Austin/Austin Water will not be responsible in any way if you do not receive email communications, fail to check your inbox, or fail to respond promptly. Please note this posting may close at any time after 7 days. Important Note to Applicants: Please be aware that the Job Posting Close Date reflects the final day to apply ; however, the posting will close at 11:59 PM the day before the listed date. Complete all application steps, including attachments and submission, before that time. We also recommend saving or printing a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system. . JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued, and innovation thrives. Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security : Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth : Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country. . EEO Statement for City of Austin: The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.