Project Coordinator/Administrator

Job description

As the Project Coordinator you will be involved in: Coordination & Administrative Support Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification Coordinate contracts, MSAs, change orders, invoices and vendor documentation throughout the project lifecycle. Assist with project closeout, including documentation, lessons‑learned workshops, and final reporting. Attend and support project meetings (design reviews, contractor/consultant coordination, client meetings) and ensure follow‑through on action items. Assist Project Managers with consultant and vendor coordination to process payments, track commitments, and maintain accurate financial records. Provide day-to-day coordination support across all phases of the project, including planning, design, procurement, construction, and closeout Support project execution through highly detailed administrative functions, ensuring accuracy and completeness of all documentation Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification Minimum 3+ years of experience working in a Project Coordination or administrative role within the construction industry, supporting real estate and construction projects Experience supporting complex projects with multiple stakeholders, ideally including public/private sector environments Outstanding written and verbal communication skills (critical requirement), with the ability to produce clear, concise, and professional documentation; strong proficiency in spoken and written English is required. Solid understanding of project management methodologies and best practices. Strong organizational and time-management skills, with the ability to prioritize effectively Proven ability to identify, address, and communicate project issues proactively and clearly to all stakeholders. Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field. PMP certification is highly desirable. Proficiency in MS Outlook, Word, Excel, PowerPoint, and MS Project. Strong aptitude for numbers, technology, and web‑based data platforms. Experience with document management workflows, activity tracking systems, and visual reporting tools. Confident and comfortable in client‑facing roles. What's in it for you... 100% covered health and dental benefits for you and your dependents (including paramedical services) Health spending account, to top up expenses not covered in the benefits program RRSP option with company matching Annual learning and development budget Access to a range of online learning tools, and support for career development and growth Coverage of one professional membership or license fee per year, if directly related to your role We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Who are you? You are an experienced Project Coordinator/Administrator with 3+ years’ experience, seeking your next step or are currently working in a similar role within a comparable environment. You’re motivated to join a growing and dynamic team. You are highly organized, exceptionally detail-oriented, and thrive in a role focused on documentation, coordination, and administrative project support. You are comfortable managing multiple priorities and producing accurate, high-quality work under tight timelines. The ideal candidate is self-motivated, driven, and capable of working both independently and as part of a team. In this impactful role, you will be providing leadership and direction, actively embedding and promoting the purpose, values, and vision of Turner & Townsend.